Supply Chain Inventory Planner

Be a part of a world-class academic healthcare system, UChicago Medicine as aSupply Chain Inventory Planne r at our Hyde park location. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

The UChicago Medicine Supply Chain is committed to the communities that we serve. We work hard to identify, develop, and support suppliers and job growth within our communities, and we hold all suppliers to the same expectations. We challenge them to improve themselves to meet the demanding quality, cost, technology, and service needs of our organization and work together to deliver the best possible care and experience for our patients. We strive to be the best health care provider supply chain. Our goal is to be one of the best in any industry by ensuring the right products, services and equipment are always delivered to the right place at the right time. We are also committed to delivering the best quality with the lowest total cost.

This position will use lean management techniques to plan, requisition, expedite urgent orders and manage issues regarding the flow of supplies which can include consignment and high dollar items. Communicates across all levels of management including Nursing, OR, Procedural Areas, and Clinical Labs. Communicates with vendors regarding any supply chain related issues, including but not limited to, expiration tracking/mitigation, cycle counting, annual physical inventory, par level analysis, product trials/conversions/discontinuations, backorder management, preference card management, storage location flow and overall organization. Conducts audit processes as required. Prepares, monitors, and coordinates all inventory status reports and takes a proactive approach to supply shortages, stock outs, and cost savings analysis. Performs research and data analysis to monitor and ensure Key Performance Indicators are meeting objectives. Works closely with all areas of Supply Chain on adding new items to inventory and optimizes inventory levels accordingly.

Essential Job Functions

• Responsible for planning, ordering, receiving, and stocking of asset and expensed inventory for specified areas of responsibility. Responsible for all high dollar products while providing analysis on usage, availability, and cost effectiveness. Manages (as required) all human tissue tracking in accordance with FDA standards from ordering, receiving, logging by model number, lot number, serial number, and expiration date. Presents tissue management data upon request from Joint Commission. Responsible for forecasting analysis, cost analysis, procuring, tracking, replenishment, and billing on all implantable items for all surgical and procedural services, while maintaining daily logs for regulatory needs.
• Responsible for entire analysis of inventory including but not limited to: Low Stock, Out of Stock, future expiring, open order reconciliation, and per case usage. Works with vendors to prevent stock-outs and assists in identifying appropriate substitute for backordered items. Communicates with Nursing, OR, Procedural Area and Clinical Lab Managers and supply chain staff regarding current stock levels, ordering, case schedule, backorders, product trials, and sub item issues.
• Facilitates relationships with service specific vendors relating to communication of expiring items, consignment reconciliation, assisting in periodic cycle counts, model number updates discontinued products, product trials, and any other duties assigned by manager. Works closely with Supply Chain Sourcing team to provide data for updating supplier performance score cards.
• Responsible for all inventory management decisions including additions, changes, deletes, and par level analysis. Responsible for quarterly par reviews, highlighting detailed cost impact and savings, both short and long term. Provides data and feedback to clinicians on supply consumption and par level optimization, including preference card recommendations where applicable. Provides detailed analysis on RFID tagged items for cost savings tracking and utilization.
• Responsible for the flow, cleanliness (5S), and overall organization of owned and consigned inventory areas. Responsible for understanding/employing all lean methodology and participates in Kaizen events.
• Participates in Supply Chain process improvement activities and events using appropriate tools and techniques such as 5S, Standard Work, Managing for Daily Improvement, Value Stream/Process Flow Mapping and Pull System/Kanban. Support/Engage in respective monthly VAT meetings, continuously identify new opportunities, and hold us and stakeholders jointly responsible for driving towards goals.
• Performs other duties as assigned.

Required Qualifications

• A completed bachelor’s degree or a lesser degree with equivalent work experience
• A high level of adaptability and interpersonal skills
• Intermediate proficiency in Microsoft Office programs
• The ability to work in a stressful setting while providing excellent customer service & patient satisfaction

Preferred Qualifications

• One or more years of previous experience in Supply Chain
• Lean management experience

Position Details

• Job Type/FTE: Full Time (1.0FTE)
• Shift: Days, Monday-Friday
• Work Location: Onsite - Hyde Park
• Unit/Department: Supply Chain
• CBA Code: Non-Union