{"id":1287750,"url":"https://alion.io/job/uclaw-sf-sr-administrative-assistant-program-coordinator","title":"Sr. Administrative Assistant & Program Coordinator","company":{"id":694408,"name":"uclaw_sf","domain":"uclawsf.edu","url":"https://alion.io/company/uclawsf","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":28,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-25T23:24:47Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-28T20:59:32Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"SR. ADMINISTRATIVE ASSISTANT & PROGRAMCOORDINATOR\nCareer Development Office\nClassification: Class Code 1635 / Level 1 / Non-Exempt / Full-Time / Benefited / Represented\nHiring Salary Range: $28.50 - $30.00 / hour\nTHE ROLE and RESPONSIBILITIES\nUnder the general supervision of the Senior Assistant Dean, Career Development Office, the (Senior) Administrative Assistant is the frontline professional providing administrative and technical support to students and alumni for their career and professional development. This position is the first point of contact for the Career Development Office. The person in this position will work with all members of the Career Development Office staff responsible for or supporting programming, communications, and resources. A substantive part of this position is event organization and support. This position will have regular meetings with the Assistant Dean for the Career Development Office, under whose department it is directly housed, and will be involved in other Career Office efforts and programming. Whether this position is designated as Senior will depend on the level of experience.\nTypical duties and responsibilities consist of, but are not limited to, the following:\nFunctions as the main reception for the office, fielding questions, scheduling appointments, taking calls, and conducting student, alumni, and employer outreach.\nCoordinates a career fair for multiple law schools. Responsibilities include employer and student outreach and registration, administration of the scheduling, networking, and interviewing software, responding to questions, coordinating volunteers, developing the resources and instructions, and troubleshooting any issues.\nServes as focal point for disseminating information to students, alumni and employers pertaining to office resources, job postings, programs, dates, and deadlines.\nActs as administrative support for office staff of approximately 10 people, including processing all invoices and purchase orders and assisting the Assistant Dean with managing department budget and expenses, as well as inventorying and coordinating office supplies and the office library of resources and managing departmental publications and video library of events.\nMaintains, manages, and troubleshoots online platforms including appointment scheduling system, room reservations software, online job board, and assists with other data entry projects, including tracking of job listings.\nProvides event support, including scheduling and coordinating events and room reservations for event calendar, and designing and disseminating promotional materials and signage for events, and data entry and tracking regarding all office-sponsored events.\nLiaises with other campus departments to facilitate event coordination and project-planning.\nManages and processes day-to-day administration of fellowship including coordinating with Fiscal and HR, managing a large cohort of fellowship recipients, tracking their hours and placement information, collecting, and analyzing timesheets, processing payment requests, coordinating the separation process at end of each fellowship, and answering questions regarding the program.\nPerforms other related duties and responsibilities as assigned.\nREQUIREMENTS\nEDUCATION AND EXPERIENCE\nThe following education and experiences are required:\nBachelor’s degree or the equivalent of 4 years of combined education and work experience at an institution of higher education\nEvent and project management experience essential, particularly planning and organizing logistics for events of all sizes\nExperience, comfort, and ability to learn new technologies and software including databases, and social media sites. \nIt is preferable but not required if applicants have the additional experience:\nFront office administrative support work experience involving extensive public contact, ideally in a campus setting.\nExperience in an academic or law-related environment.\nExperience with recruiting software (e.g., Symplicity, 12Twenty, Flo Recruit), online appointment scheduling software, basic graphic design skills, and basic video editing.\nMust be enthusiastic about working with a diverse student population.\nDESIRED KNOWLEDGE, SKILLS & ABILITIES\nDemonstrated organizational, interpersonal, and communication skills.\nProject management skills.\nAbility to organize and process large amounts of data and independently follow detailed, step-by-step instructions.\nDetail-oriented and precise with excellent organization skills and ability to thrive in a fast paced, very public environment.\nStrong multi-tasking skills and ability to meet changing priorities, regular deadlines and handle frequent interruptions.\nComputer skills, including Microsoft Word, Excel, graphics software, database software, internet search techniques, basic HTML (plus), basic video editing.\nBENEFITS\nHealth and Welfare Benefits\nComprehensive medical, dental and vision insurance coverage\nFlexible Spending Accounts for transportation-related, healthcare and dependent care expenses\nEmployee Assistance Program\nFor your Financial Future\nLife Insurance, Disability Insurance, and Legal Insurance\nUniversity of California Retirement Plan (a defined benefit plan)\nDeferred Compensation Plans/Pre-tax Retirement Savings Programs\nFor your Work/Life Balance\nFifteen paid holidays per year\nGenerous vacation and sick leave\nCommuter Benefits Program\nTHE HIRING PROCESS\nThis position has been designated as “sensitive” and requires a pre-employment background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.\nWHAT TO EXPECT\nApplicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled. The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply. UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.","description_format":"text","description_chars":7014,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Generous vacation","Insurance coverage","Life insurance","Professional development","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education","E-learning"],"lifecycle":[{"event":"open","at":"2026-09-26T06:04:24Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":42,"reasons":["conf:2","win:early"],"computed_at":"2026-09-28T05:45:00Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/uclaw-sf-sr-administrative-assistant-program-coordinator","json_url":"https://alion.io/job/uclaw-sf-sr-administrative-assistant-program-coordinator.json","meta":{"generated_at":"2026-09-29T01:50:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1519,"day_limit":5000,"remaining_today":3481,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}