{"id":2739847,"url":"https://alion.io/job/ue-systems-accounts-payable-administrator-ue-systems","title":"Accounts Payable Administrator - UE Systems","company":{"id":1818611,"name":"UE Systems","domain":"uesystems.com","url":"https://alion.io/company/uesystems","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Elmsford, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":31,"currency":"USD","period":"hour","gross":null,"usd_annual":62000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"closed","first_seen_at":"2026-10-16T20:28:25Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-27T19:15:38Z","board_verified":false,"closed_at":"2026-10-27T19:15:38Z","days_open":10,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":10},"description":"Location: Elmsford, NY - On-site\nReports To: Accounting Supervisor\nCompensation: $24.04-$31.25 USD per hour\nEmployment Type: Temporary (3-4 months)\nSchedule: Full-time, Monday-Friday\nWho We Are\nAt UE Systems, we believe that every person, regardless of their industry, company size, experience, and budget, should have the tools and support to help their facilities operate more efficiently, reliably, and safely. We do this by providing a portfolio of ultrasound solutions designed to be versatile and simple to use.\nSince 1973, we’ve helped thousands of customers across the world prevent equipment failures, identify energy losses, and return home safe to their families, and we are just getting started. Join us as we continue to grow to support our mission in the relentless pursuit of customer excellence.\nAbout the Role\nUE Systems is looking for an organized, dependable Accounts Payable Administrator to join our Finance team at our Elmsford, New York location for a temporary 3-4 month assignment. This position offers the potential to transition into full-time, permanent employment based on successful performance and business needs.\nThis is an in-person role focused on keeping invoices, employee expenses, and vendor records accurate, complete, and moving through the appropriate approval process.\nAs part of the Finance team, you will support day-to-day administration, follow established procedures, track outstanding items, and flag questions or discrepancies for review. Success in this role means maintaining accurate records, processing invoices and reimbursements on time, and ensuring outstanding approvals and discrepancies are addressed promptly.\nOur People\nThey Own Their Day: We do not micro-manage. Our team understands that some days may be longer while some may be shorter and that maintaining the right work-life balance is crucial in a non-traditional workday.\nThey Believe in a Team Approach: They can’t be a master of everything. We have built a team based on the culture fit, which provided us with a diverse team of varying skill sets and experience. They rely on their team to support them and grow as an individual and as a team.\nThey Always Look Through a Customer Lens: Every decision we make is through the lens of our customers. We ask, “What is the best decision for our customer?” before any decision is made. We put our existing customers before revenue.\nYour Impact\nEnter vendor invoices into Acumatica for domestic and international entities.\nCheck invoices for complete supporting documentation, required approvals, and potential duplicates.\nApply account, entity, and department codes using established guidelines, seeking direction when the correct coding is unclear.\nTrack invoices awaiting information or approval and follow up with the appropriate employees.\nEnter employee expense reimbursements and check receipts and approvals against company procedures.\nMaintain accurate vendor records and collect required setup documentation, routing changes through the established approval process.\nRespond to routine vendor inquiries and help gather information to resolve invoice or payment discrepancies.\nPrepare routine expense allocation entries using established instructions.\nGather records and reports to support sales and use tax reviews, filings, and audits.\nMaintain organized electronic records and suggest practical ways to improve administrative workflows.\nSupport the Accounting Supervisor and Finance team with additional accounts payable and administrative tasks as needed.\nYour Experience\nPrevious experience in accounts payable, bookkeeping, or financial administration, including processing invoices, maintaining financial records, or supporting accounting activities.\nStrong attention to detail and accuracy in data entry.\nStrong organizational and time management skills, with the ability to prioritize tasks, manage recurring deadlines, and follow up on outstanding items.\nProficiency with Microsoft Excel and the ability to learn new accounting and business software.\nPrevious hands-on experience using an ERP or accounting system to process invoices, maintain financial records, or support accounts payable activities.\nAble to follow coding and approval procedures and recognize when an issue needs further review.\nClear, professional written and verbal communication with vendors and colleagues.\nDependable follow-through and discretion when handling financial and employee information.\nAvailable to work in person at our Elmsford, NY location.\nNice to Have\nPrevious experience using Acumatica.\nExperience processing invoices for multiple entities or international operations.\nExperience reviewing and processing employee expense reimbursements.\nFamiliarity with sales and use tax documentation or supporting financial audits.\nWhy Join Us?\nAs an Accounts Payable Administrator, you'll have the opportunity to support our Finance team, contribute to the smooth operation of our business, and make a meaningful impact during your time with UE 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