{"id":1437287,"url":"https://alion.io/job/ufw-office-manager","title":"OFFICE MANAGER","company":{"id":1874682,"name":"UFW","domain":"ufw.org","url":"https://alion.io/company/ufw-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bakersfield, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":21,"currency":"USD","period":"hour","gross":null,"usd_annual":42000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2025-01-16T23:49:00Z","employer_posted_date":"2025-01-16","last_verified_at":"2026-10-25T21:15:30Z","board_verified":true,"closed_at":null,"days_open":646,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":646},"description":"SUMMARY\nThe responsibilities of the office manager include, but are not limited to opening, routing and\nresponding to correspondence, answering the telephone and routing/taking messages, as well as\nproviding high-level general clerical support to the Regional Director or assigned supervisor.\nThe office manager is expected to use discretion and independent judgment regarding\nconfidential information and sensitive matters. Secondary duties will include various special\nprojects related to the events and activities in which the organization or Supervisor is involved.\nESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be\nassigned.\nUtilizes computer hardware and software to produce documents in English and Spanish\nAssist in the budget development for the industry or region\nReads and routes incoming mail, prepares outgoing mail and correspondence, including e-mail\nand faxes.\nComposes and prepares routine and complex correspondence requiring ability to create merge\ndocuments and graphics. Requires above average proficiency of Microsoft Office and other\nsoftware as assigned.\nAssists in the preparation of budgets and ensures adherence to said budget.\nReviews and approves office expenses for office in compliance with organizational policy\nDesign and implement filing system\nOversee adherence to office policies and procedures\nManage internal staff relations\nDevelops PowerPoint slides and makes presentations\nPerform, review and analysis of special projects ensuring management is properly informed\nParticipate actively in the planning and execution of organization’s events including outdoor events\nArranges conference calls and WebEx meetings as necessary.\nCoordinates and arranges meetings, prepares agendas, reserves and prepares facilities &\ntransportation, and records and transcribes minutes of meetings as needed\nKnowledge of organizing/membership database and acts as back up to organizing staff when\nentering data or producing reports\nEnsures office has assigned proper equipment and social media accounts as needed for staff to\nwork according to company standards. Maintain current list and de-activate as needed.\nCollection and filing of new hire paperwork for regional staff\nOrders and maintains supplies, and arranges for equipment maintenance.\nEnsures work space and office environment is sanitary and organized.\nArranges for volunteers in the office\nSUPERVISORY RESPONSIBILITIES\nResponsible for the supervision of any administrative staff, interns or volunteers at the regional\noffice.\nQUALIFICATIONS\nTo perform this job successfully, an individual must be able to perform each essential duty\nsatisfactorily. The requirements listed below are representative of the knowledge, skill, and/or\nability required. Reasonable accommodations may be made to enable individuals with disabilities\nto perform the essential functions.\nEDUCATION and/or EXPERIENCE\nAssociate's degree (A. A.) or equivalent from two-year college or technical school; and six years\nor more of related experience and/or training; or equivalent combination of education and\nexperience.\nLANGUAGE SKILLS\nAbility to read, analyze, and interpret general business periodicals, professional journals,\ntechnical procedures, or governmental regulations. Ability to write reports, business\ncorrespondence, and procedure manuals. Requires ability to effectively present information and\nrespond to questions from groups of managers, clients, customers, and the general public. This\nposition requires bilingual and/or bi-literate ability (English/Spanish).\nMATHEMATICAL SKILLS\nAbility to calculate figures and amounts such as discounts, interest, commissions, proportions,\npercentages, area, circumference, and volume. Ability to apply concepts of basic algebra and\ngeometry.\nREASONING ABILITY\nAbility to solve practical problems and deal with a variety of concrete variables in situations\nwhere only limited standardization exists. Ability to interpret a variety of instructions furnished in\nwritten, oral, diagram, or schedule form.\nCERTIFICATES, LICENSES, REGISTRATIONS\nRequires the ability to type at a rate of not less than 45 Net Words Per Minute (NWPM).\nBENEFITS\nBenefits package that includes paid family medical, dental, vision, pension, 401k, 12 paid holidays, 48 hours of sick pay & paid vacations.\nPHYSICAL DEMANDS\nThe physical demands described here are representative of those that must be met by an employee\nto successfully perform the essential functions of this job. Reasonable accommodations may be\nmade to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is regularly required to sit; use hands to\nfinger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally\nrequired to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must\nfrequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.\nSpecific vision abilities required by this job include close vision.\nWORK ENVIRONMENT\nThe work environment characteristics described here are representative of those an employee\nencounters while performing the essential functions of this job. Reasonable accommodations may\nbe made to enable individuals with disabilities to perform the essential functions.\nThe noise level in this work environment is typically moderate.\nCOVID19 Vaccination Requirement\nThe UFW seeks to minimize the exposure and transmission of the COVID-19 virus in the\nworkplace by providing occupational safeguards to its staff and thereby helping to prevent\nexposure to members of the communities, we serve. To ensure this objective, all UFW’s\nemployees (full-time, part-time, and temporary), interns, and volunteers must receive the\nvaccine no later than thirty (30) calendar days from the date of hire. Staff must fully complete\nthe Mandatory UFW COVID-19 Vaccination form and submit it via email. You also have the\nright to seek a waiver from the vaccine requirement due to a medical condition and/or disability\nor sincerely held religious beliefs and submit it no later than five (5) business days from the\ndate of hire.\nUFW believes a strong commitment to equal employment opportunity is more than a\nlegal and moral obligation - it is also sound business practice to realize the potential\nof every individual. To provide equal employment and advancement opportunities to\nall individuals, employment decisions at UFW will be based on merit, qualifications,\nand abilities. Except where required or permitted by law, employment practices will\nnot be influenced or affected by an applicant’s or employee’s race, color, religion,\nsex/gender, gender identity, gender expression, sexual orientation, marital status,\nmedical condition, military or veteran status, national origin, ancestry, disability,\ngenetic information, age, or any characteristic protected by law.\nUFW believes in second chances. As an organization, we will rely on\nindividualized assessments in the hiring of those with past criminal convictions.\nWe encourage all qualified applicants to apply for a position fighting for our\nimmigrant communities!\nThis policy governs all aspects of employment, including selection, job assignment,\ncompensation, counseling, discipline, termination, access to benefits, and training.\nUFW will make reasonable accommodations for qualified individuals with qualified\n-\ndisabilities under the Americans with Disabilities Act unless doing so would result in an\nundue hardship.\nUFW is an Equal Opportunity Employer.","description_format":"text","description_chars":7574,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-29T03:50:50Z"}],"visa":[],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.123,"p_room":0.28,"age_days":646,"expected_fill_days":23,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":42000,"is_top_pay":false},"html_url":"https://alion.io/job/ufw-office-manager","json_url":"https://alion.io/job/ufw-office-manager.json","meta":{"generated_at":"2026-10-25T23:01:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32418,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1874682},"rest":"https://alion.io/mcp/rest/get_company?id=1874682"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fufw-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fufw-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fufw-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ufw-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fufw-office-manager"}]}