{"id":3254631,"url":"https://alion.io/job/uk-power-networks-onboarding-coordinator","title":"Onboarding Coordinator","company":{"id":1877340,"name":"UK Power Networks","domain":"ukpowernetworks.co.uk","url":"https://alion.io/company/ukpowernetworks","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Crawley, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":48000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"OpenAI","optional":true}],"status":"live","first_seen_at":"2026-10-26T00:51:13Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-03T01:04:16Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"83040 - Onboarding Coordinator\nThis Onboarding Coordinator will report to the Onboarding Team Leader and will work within the Human Resources directorate as part of the HR Services Onboarding Team, based at Energy House in Crawley. You will be employed on a 12-month fixed-term personal contract, with the possibility of the role becoming permanent.\nYou will attract a starting salary of circa £29,750, depending on experience, and a bonus of 7.5%. The successful candidate will need to be available to start on 18 January 2027 to support a handover.\nClose Date: 09/11/2026\nWe also provide the following additional benefits\n25 days annual leave plus bank holidays.\nReservist Leave - an additional 18 days at full pay and 22 days unpaid.\nPersonal Pension Plan - personal contribution rates of 4% or 5%, with a corresponding UK Power Networks contribution of 8% or 10%.\nTenancy Loan Deposit Scheme and Season Ticket Loan.\nTax-efficient benefits, including Cycle to Work, Home & Tech and Green Car Leasing schemes.\nOccupational Health support.\nSwitched On - discounts on hundreds of retailers' products.\nDiscounted gym membership.\nEmployee Assistance Programme.\nJob Purpose\nYou will provide an accurate, efficient and welcoming end-to-end onboarding service for new employees, candidates, managers and colleagues. Your work will help create a positive joining experience while ensuring records, checks and payroll information are complete, secure and delivered on time.\nIn this role, you will lead on:\nDrafting new-starter contracts and internal appointment letters using agreed templates.\nCreating position numbers and setting up permanent and agency workers in SAP.\nMaintaining complete and accurate candidate files, including required documentation, interview notes and approvals.\nCoordinating pre-employment screening, references and right-to-work checks, and escalating issues when needed.\nKeeping in regular contact with new employees and hiring managers to agree start dates and support a smooth transition from offer to joining.\nCoordinating onboarding, induction and orientation activity with internal teams and external providers.\nProcessing employee changes, including promotions, transfers and secondments.\nManaging the onboarding inbox and responding to enquiries within agreed timescales.\nPreparing accurate payroll information and meeting payroll deadlines.\nHandling personal and sensitive information appropriately and following data-protection, audit, legislative and service-level requirements.\nMaintaining accurate records, following the team audit process and helping to minimise input errors.\nTaking ownership of allocated tasks, responsibilities and projects, completing them accurately and on time.\nSupporting the testing and introduction of new processes, SAP enhancements, automation and improved ways of working.\nIdentifying practical improvements to processes and procedures.\nBuilding collaborative working relationships across HR and with business managers, supporting the One HR approach.\nSupporting projects and new activities within the Onboarding team as required.\nYou will manage several priorities at the same time, so organisation and attention to detail are important. You will communicate clearly with a range of people, take responsibility for your work and know when to ask for support or escalate an issue. We welcome applicants whose experience has been gained in different sectors or settings and who can demonstrate relevant transferable skills.\nSkills & Qualifications\nEssential\nExperience providing a responsive and professional service to customers, candidates, colleagues or other stakeholders.\nAccurate alphabetical and numerical data-entry skills, with strong attention to detail.\nAbility to proofread contracts, letters and other documents against agreed templates and requirements.\nAbility to organise and monitor several cases or tasks at the same time, keeping clear and accurate records.\nClear written and verbal communication skills, with the confidence to flag or escalate issues promptly.\nAbility to follow defined processes and produce accurate, professional correspondence and documents.\nWorking knowledge of Microsoft Excel and the ability to maintain records and trackers for reporting.\nAbility to handle confidential and sensitive information appropriately.\nAbility to work independently while contributing positively to a collaborative team.\nDesirable\nExperience in administration, HR, recruitment or onboarding.\nKnowledge of HR processes or experience working with an HR information system, such as SAP.\nIntermediate proficiency in Microsoft Word and Excel.\nExperience working to deadlines, service-level agreements or payroll cut-offs.\nIf you meet the essential criteria but do not have every desirable requirement, we still encourage you to apply. We value transferable skills and experience gained through different routes.\nHealth & Safety Responsibilities\nManagers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.\nEmployees will ensure they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.\nEmployees need to be aware that for some craft and operational roles that work at height, or use fall arrest devices, there is an upper weight limit of 116Kg due to maximum safe working load of the safety equipment that is used.\nIf in doubt ask!\nWe’re committed to creating an inclusive workplace where everyone feels welcome, valued and able to be themselves. We encourage applications from people of all backgrounds, experiences and perspectives. If you meet the essential criteria and believe your skills, experience or transferable strengths could make you a great fit for the role, we’d love to hear from you. If you need any adjustments or support during the recruitment process, please let us know and we’ll be happy to help.\nWe may use AI-enabled tools to support elements of our recruitment process. These tools help us manage applications more efficiently and consistently, but they do not make hiring decisions. All recruitment decisions are made by trained employees using human judgement and oversight. We are committed to using AI responsibly, fairly and transparently, in line with our legal, regulatory and ethical obligations.\nYour data will be hosted within a secure environment and will only be used by UK Power Networks for the purpose of which it is intended. The data is used only as an input to provide insights for the screening process and is not retained by the model or by UK Power Networks’ contractor, shared with the contractor’s other customers or with OpenAI, or used to train or improve AI models.\nWe are committed to safeguarding and promoting the welfare of children and young people. Where applicable, this role is subject to safer recruitment processes and robust pre-employment checks\nIf you have any queries in connection to this vacancy or your application, please contact us at  quoting the vacancy reference number and a member of the team will get in touch with you as soon as possible.","description_format":"text","description_chars":7770,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Gym membership"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid"],"lifecycle":[{"event":"open","at":"2026-10-26T00:51:13Z"}],"visa":[],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.838,"p_room":0.945,"age_days":8,"expected_fill_days":16,"reasons":["conf:4","win:mid"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/uk-power-networks-onboarding-coordinator","json_url":"https://alion.io/job/uk-power-networks-onboarding-coordinator.json","meta":{"generated_at":"2026-11-03T06:09:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8407,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1877340},"rest":"https://alion.io/mcp/rest/get_company?id=1877340"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fuk-power-networks-onboarding-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fuk-power-networks-onboarding-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fuk-power-networks-onboarding-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/uk-power-networks-onboarding-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fuk-power-networks-onboarding-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3254631}},{"tool":"search_jobs","arguments":{"company":"ukpowernetworks.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3254631},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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