{"id":3994043,"url":"https://alion.io/job/ul-research-institutes-project-specialist-operations","title":"Project Specialist, Operations","company":{"id":1763561,"name":"UL Research Institutes","domain":"ul.org","url":"https://alion.io/company/ul-org","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Evanston, United States","United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":67319,"max":92564,"currency":"USD","period":"year","gross":null,"usd_annual":92564},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-09T00:00:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-13T09:15:19Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Job Description\nWe have an exciting opportunity for a Project Specialist at UL Research Institutes. This is a remote Opportunity.\nThe Project Specialist supports accurate, timely, and compliant financial administration across the organization. This role manages expense and invoice processing, purchase order creation, vendor onboarding, expense tracking, and financial reporting through Workday while providing dependable support to managers and the Education Director\nUL Research Institutes:\nAt UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.\nBuild a safer, more secure, and sustainable future with us. Join us and work with our Research Experiences & Education teams who conduct the research required to produce that knowledge and put into practice.\nIREE:\nThe Institute for Research Experiences & Education advances UL Research Institutes’ public safety mission by bringing ULRI safety science research and UL Standards & Engagement standards to students and educators across the education continuum through open-access platforms and resources shaped by educational research. Embracing a model in which the expertise of educators and researchers inform each other, our institute engages educators and youth in rigorous learning and educational experiences that build awareness, knowledge and skills, and critical thinking so everyone can see themselves as part of the safety sciences.\nWhat you’ll learn and achieve:\nAs the Project Specialist, you will play a key role in the rapid growth of ULas you:\nEnter and maintain financial information for expense reports and invoices, ensuring transactions are accurately coded, properly documented, and processed in a timely manner.\nCreate purchase orders and coordinate required legal and administrative processes to support vendor engagements and business purchases.\nSet up and maintain records for new vendors in Workday, ensuring required information and documentation are complete and accurate\nMonitor and maintain expense tracking tools, follow up on outstanding submissions, and ensure expense reports are submitted and processed according to established procedures. Prepare and submit expense reports on behalf of leaders, ensuring supporting documentation is complete and expenses are accurately recorded.\nReview financial information and identify discrepancies in reporting, timelines, and required documentation, following up as appropriate to support accurate and timely processing. Maintain organized financial records and follow applicable organizational policies and procedures related to purchasing, expenses, vendor management, and financial reporting.\nCollaborate and communicate effectively with internal teams, leaders, vendors, and other stakeholders to support accurate and timely financial administration.\nPerform other duties as assigned.\nWhat you’ll experience working at UL Research Institutes: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.\nPeople: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require.\nInteresting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.\nGrow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.\nValues. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.\nTotal Rewards: All employees at UL Research Institutes are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.\nWhat makes you a great fit:\nWhile no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:\nStrong attention to detail with a commitment to accuracy and quality.\nHighly organized and skilled in managing multiple tasks, priorities, and deadlines.\nEffective problem-solving skills with the ability to identify discrepancies and resolve routine issues.\nExcellent written and verbal communication skills.\nAbility to exercise sound judgment and discretion when handling confidential or sensitive information.\nStrong interpersonal and collaboration skills with the ability to work effectively across teams and with internal and external stakeholders.\nDemonstrates accountability and consistent follow-through on assignments and responsibilities.\nAbility to adapt to changing priorities and respond effectively to time-sensitive assignments.\nProfessional education and experience requirements for the role include:\nBachelor's degree in business administration, finance, accounting, or a related field.\nMinimum 4 years of experience in financial administration, bookkeeping, accounts payable or expense administration.\nWorking knowledge of expense reporting, invoice processing, purchase orders, and vendor administration.\nExperience using Workday or a similar financial management system.\nProficiency with Microsoft Office and other relevant business applications.\nAbout UL Research Institutes and UL Standards & Engagement\nUL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.\nTo learn more, visit our websites UL.org and ULSE.org.\nSalary Range:\n$67,319.32-$92,564.06Pay Type:\nSalary","description_format":"text","description_chars":7427,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Science & Engineering","Testing, Inspection & Certification","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-11-10T00:36:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":79,"reasons":["conf:11","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":92564,"is_top_pay":false},"html_url":"https://alion.io/job/ul-research-institutes-project-specialist-operations","json_url":"https://alion.io/job/ul-research-institutes-project-specialist-operations.json","meta":{"generated_at":"2026-11-13T20:45:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":41351,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1763561},"rest":"https://alion.io/mcp/rest/get_company?id=1763561"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ful-research-institutes-project-specialist-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ful-research-institutes-project-specialist-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ful-research-institutes-project-specialist-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ul-research-institutes-project-specialist-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ful-research-institutes-project-specialist-operations"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3994043}},{"tool":"search_jobs","arguments":{"company":"ul.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3994043},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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