{"id":2659209,"url":"https://alion.io/job/ultra-facilities-office-manager","title":"Facilities & Office Manager","company":{"id":9351,"name":"Ultra","domain":"ultra.tech","url":"https://alion.io/company/ultra","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Gem","truth_index":{"grade":"A","score":91,"open_postings":17,"ghost_share":0.059,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":68,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":120000,"max":150000,"currency":"USD","period":"year","gross":null,"usd_annual":150000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T23:35:27Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-30T19:45:52Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":13},"description":"About Ultra\nUltra builds industrial AI robots that are working in the real world today. Our robots automate mission-critical warehouse labor end-to-end, starting with e-commerce order packaging. We deploy fast, learn from real production data, and iterate aggressively. We already have a quickly growing number of revenue-generating robots operating in U.S. warehouses, and are now scaling towards thousands of deployments over the next few years. Our mission is simple: build the world's most useful and deployable robot.\nWARNING: Robotics is not for the faint of heart. There are no silver bullets here. It is tiresome, unglamorous, and at times brutal work. The only way out is through, and the only way through is treacherous and unknown. Success will require teamwork - so we are building a world-class team to tackle some of the most exciting problems out there. We hope you join us.\nAbout the Role\nWe’re looking for someone to own Ultra’s physical workplace, from facilities and everyday office operations to the buildout and move into our new office. You’ll report to our Chief Business Officer, and make sure the team has a reliable, welcoming and well-organized place to work as our needs change.\nYour first major project will be our January/February office move. You’ll coordinate the design and buildout, manage vendors and dependencies, and make sure the space is ready for the team. Alongside that project, you’ll keep day-to-day office needs running smoothly and build simple systems that prevent recurring problems.\nAs Ultra grows, you’ll plan ahead for changing space needs, support our lab and factory teams on shared facilities, and help establish future offices when expansion plans are approved.\nLocation: This is a on-site role based in New York City.\nWhat You’ll Own\nOffice buildout and move: Translate team needs into a practical space plan, coordinate designers and contractors, track schedules and spend, surface decisions early, and follow through on move-in readiness.\nFacilities: Manage maintenance, cleaning, workplace vendors and the building relationship. Keep spaces organized and adapt layouts as needs change.\nWorkplace IT: Handle first-line troubleshooting and coordinate with vendors and internal experts on connectivity, equipment and meeting-room issues.\nOffice experience: Keep the kitchen stocked, coordinate visitors, and organize workplace activities that make the office enjoyable.\nOperating routines: Make requests, purchasing, replenishment, maintenance and vendor follow-through dependable.\nShared spaces: Partner with lab and factory teams on facilities, organization and vendor needs, working with the owners of specialized equipment and operations.\nFuture offices: Plan workplace capacity and help establish workspace, suppliers and local services as Ultra expands.\nWhat You Bring\nExperience personally delivering an office move, buildout or comparable physical-space project.\nThe ability to manage projects and everyday office operations together, prioritize urgent problems and finish work without repeated reminders.\nPractical troubleshooting judgment: handle straightforward issues, recognize when specialist help is needed, and own resolution.\nStrong vendor and budget discipline, including comparing quotes, tracking commitments and raising changes early.\nA service-minded approach to employees and visitors, with attention to hospitality, cleanliness, organization and clear communication.\nHelpful Expirience\nSupporting a growing startup or an office alongside hardware, lab or manufacturing work.\nCoordinating office design, furniture procurement, workplace connectivity and access systems.\nBuilding lightweight systems that reduce repetitive administrative work.\nExpected Compensation\n$120,000 - $150,000/annual salary + equity + benefits\nThis compensation range may be inclusive of several career levels at Ultra and will be narrowed during the interview process based on the candidate’s experience and qualifications. Adjustments outside of this range may be considered for candidates whose qualifications significantly differ from those outlined in the job description.\nEqual Employment Opportunity Statement\nWe are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 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