{"id":505086,"url":"https://alion.io/job/unframed-coordinator-events","title":"Coordinator, Events","company":{"id":95088,"name":"LACMA","domain":"lacma.org","url":"https://alion.io/company/unframed","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-10T16:48:00Z","employer_posted_date":"2026-08-10","last_verified_at":"2026-10-31T12:30:41Z","board_verified":true,"closed_at":null,"days_open":81,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":81},"description":"Coordinator, Events (Temporary, Full-Time)\nEvents\nReporting to the Senior Director of Events, the Events Coordinator is responsible for supporting this position in the planning, organization, and execution of Development Department projects across Fundraising Groups, Facility Rentals, Galas, and various events.\nResponsibilities:\nAdministrative Support\nAssists Event Leadership with administrative needs, including note-taking, vendor payments, contract management, scheduling, expense reconciliation, invoice processing, and budget tracking.\n\nManages event documentation (e.g., photography assets, run of show, post-event files) in shared drives, ensuring they are updated and easily accessible.\n\nMaintains team inventory of event supplies, signage, and materials.\n\nCoordinates event dates across departments to align with LACMA’s master calendar and avoid scheduling conflicts.\n\nPerforms special projects and additional duties as needed to support departmental objectives.\n\nPre-Event Logistics and Onsite Support\nSupports museum events and galas under the guidance of senior team members, including coordination of schedules, logistics, day of execution and vendors. Coordinates small scale events under manager supervision, as needed.\n\nMaintains key documents (run of show, budgets, event flows) for manager review and team distribution.\n\nAssists with on-site venue preparation, setup/break-down, and coordinates with internal departments (Facilities, AV, IT, Security, Valet) to secure resources.\n\nMaintains internal work orders and vendor relationships (e.g. rentals, catering).\n\nProvides hands-on support during events (e.g., check-in, wayfinding, troubleshooting) to guarantee smooth operations.\n\nGuest Management and Communications\nCompiles guest lists, deploys invitations, and tracks RSVPs, ensuring a seamless guest experience.\n\nCoordinates invitation development, production, and distribution (print and digital), meeting all deadlines.\n\nMaintains proficiency in digital invitation tools (e.g., Paperless Post, Wordfly) and serves as a liaison for guests, donors, and institutional partners.\n\nCreates and executes a guest communication plan that is tailored to each event.\n\nPerforms other duties or special projects as assigned.\n\nBenefits:\nThe expected hourly rate for this Los Angeles, CA-based position is $25.00, subject to change.\n\nQualifications:\nBachelor’s degree in Communications, Marketing, Public Relations, Project Management, Art History, or related field.\n\nMinimum 1 year of experience in event planning, hospitality, nonprofit or cultural institution, project management or a similar role.\n\nProficient in Microsoft Office and Google Workspace (Docs, Slides, Sheets, Forms).\n\nExcellent organizational and communication skills, with a solution-oriented mindset, creativity, and a demonstrated ability to take initiative.\n\nAbility to work evenings, weekends, and occasional holidays for scheduled events.\n\nAbility to lift up to 25 pounds and assist with event setup when needed.\n\nThis temporary position has a projected end date of December 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