{"id":505081,"url":"https://alion.io/job/unframed-executive-assistant","title":"Executive Assistant","company":{"id":95088,"name":"LACMA","domain":"lacma.org","url":"https://alion.io/company/unframed","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":true},{"name":"Google Workspace","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-08-26T20:53:00Z","employer_posted_date":"2026-08-26","last_verified_at":"2026-10-31T20:00:56Z","board_verified":true,"closed_at":null,"days_open":66,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":66},"description":"Executive Assistant (Regular, Full-Time)\nDirector’s Office\nReporting to the Chief of Staff and Curatorial Assistant the Executive Assistant (EA) provides high-level,confidential administrative support to the CEO and Director of the Museum, under the supervision and directionof the Chief of Staff. This role ensures the Director’s time and communications are managed efficiently andaligned with strategic priorities. The EA is responsible for calendar management, communications, boardcoordination, and event logistics, and serves as a liaison across departments and with external stakeholders.\nResponsibilities:\nAdministrative and Scheduling Support\nCoordinate and maintain the CEO’s complex calendar, including scheduling internal/external meetings,briefings, and travel.\n\nPrepare daily briefings and meeting materials in coordination with the Chief of Staff.\n\nDraft, review, and edit correspondence, reports, and communications for the CEO.\n\nMaintain contact databases and organize files in alignment with executive office protocols.Support the Chief of Staff on staff reimbursements and the Director’s Office budgets\n\nCoordination with the Chief of Staff\nRegularly update the Chief of Staff on scheduling issues, priorities, and urgent matters requiringexecutive attention.\n\nSupport the Chief of Staff in tracking and implementing strategic initiatives and organizationalworkflows.\n\nCollaborate to manage executive follow-ups and ensure timely completion of action items.\n\nLiaison and Communications\nFacilitate communication between the CEO and staff, trustees, donors, partners, and externalstakeholders.\n\nEnsure professional and timely responses to inquiries, invitations, and correspondence.Represent the executive office with discretion, tact, and diplomacy.\n\nEvent and Travel Coordination\nCoordinate detailed domestic and international travel arrangements, including itineraries and logistics.Support the planning and execution of museum events and public appearances involving the CEO.\n\nPartner with Development, Communications, and other departments for high-level meetings andengagements.\n\nProject and Office Support\nTrack and help manage special projects and cross-departmental initiatives led by the CEO’s office.Monitor and submit expense reports, reconcile budgets, and order office supplies as needed.\n\nMaintain confidentiality and uphold executive office standards at all times.\n\nDuties, responsibilities and activities may change or new ones may be assigned at any time.\n\nBenefits:\nThe expected annual salary for this Los Angeles, CA-based position is $70,000.00- $75,000.00, subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.\n\nLACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.\n\nQualifications:\nBachelor’s degree required; background in arts administration, nonprofit management, or a related fieldis a plus.\n\nMinimum 3 years of experience in an executive support role; prior experience in museums, culturalinstitutions, or nonprofits preferred.\n\nSuperior organizational and problem-solving skills with meticulous attention to detail.Excellent written and verbal communication skills.\n\nProficiency in Microsoft Office Suite, Google Workspace, and project or calendar management tools(e.g., Asana, Outlook, Zoom).\n\nComfortable learning and adopting new AI-driven tools as they emerge.\n\nAbility to handle confidential matters with discretion and sound judgment.","description_format":"text","description_chars":3534,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Theme Parks & Attractions"],"lifecycle":[{"event":"open","at":"2026-09-07T11:48:48Z"}],"visa":[],"liveness":{"score":23,"band":"cold","label":"Long shot","p_open":1,"p_active":0.64,"p_room":0.36,"age_days":65,"expected_fill_days":42,"reasons":["conf:0","win:tail","crowd:"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/unframed-executive-assistant","json_url":"https://alion.io/job/unframed-executive-assistant.json","meta":{"generated_at":"2026-10-31T22:54:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35674,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":95088},"rest":"https://alion.io/mcp/rest/get_company?id=95088"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Funframed-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Funframed-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Funframed-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/unframed-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Funframed-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":505081}},{"tool":"search_jobs","arguments":{"company":"lacma.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":505081},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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