{"id":2959672,"url":"https://alion.io/job/union-college-assistant-registrar","title":"Assistant Registrar","company":{"id":1769976,"name":"Union College","domain":"union.edu","url":"https://alion.io/company/union-edu","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":6,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":68,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Schenectady, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":54000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":546},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T22:33:23Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-22T17:46:38Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Assistant Registrar\nPay Status and Classification: Exempt, Regular Full-time, In-Person. This position is not eligible for relocation assistance or visa sponsorship.\nSupervisor: Registrar\nPosition Purpose: The Assistant Registrar assists with the daily operations of the Registrar's Office and is a vital member of the team assisting students and faculty with registration, degree audit and course scheduling.\nEssential Responsibilities and Duties:\nScheduling and Space: Coordinate master course schedules, classroom assignments and final exam timetables\nDegree Audits & Graduation: Review degree applications, conduct graduation audits, assist with commencement preparations and communicate audit results to faculty advisors as appropriate.\nStudent Records & Data: Oversee data flow from registration to conferral of degrees including: grade processing, student withdrawals, academic dismissals, transcript management, record corrections and diploma processing.\n Compliance & Reporting: Submit data files to the National Student Clearinghouse (NSC) for graduation verification.\nAdditional Tasks: Conduct training for students, staff and faculty on the use of Ellucian Colleague Self Service and Degree Audit. Respond to inquiries from students, parents, faculty, and staff on matters of College academic policies.\n Qualifications:\nBachelor’s degree from an accredited college or university required; or a combination of relevant education, training, certifications, and/or work experience will be considered.\n2 to 3 years of progressively responsible experience in a Registrar's Office or post-secondary setting involving student records, direct student contact, or course scheduling preferred.\nFamiliarity with higher education student information systems (Ellucian Colleague or Banner) and proficiency in Microsoft Office including excel and experience using ticketing software preferred.\nRegulatory knowledge, including working knowledge of FERPA and student privacy regulations preferred. \nCompensation:\nThe annual salary rate for this position is $62,353.20. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.\nLocation: Schenectady, NY\nWe know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.\nWe offer exceptional benefits including:\nGenerous Vacation, Sick, and Personal Time\nWinter Recess Break in Addition to Paid Holidays (in accordance with policy)\nHealthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)\nFree On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs\nPre and Post Tax participation in a 403(b) Retirement Plan\nSalary Continuation Program in the event of Disability\nTuition Exchange\nBackground Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.\nE-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).","description_format":"text","description_chars":3883,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Generous vacation","Relocation assistance","Retirement plans","Vision insurance","Wellness"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-20T22:33:23Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 5","filings_12m":5,"filings_prev_12m":11,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":68,"reasons":["conf:36","win:early","comp:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/union-college-assistant-registrar","json_url":"https://alion.io/job/union-college-assistant-registrar.json","meta":{"generated_at":"2026-10-24T07:11:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10640,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1769976},"rest":"https://alion.io/mcp/rest/get_company?id=1769976"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Funion-college-assistant-registrar"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Funion-college-assistant-registrar"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Funion-college-assistant-registrar"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/union-college-assistant-registrar\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Funion-college-assistant-registrar"}]}