{"id":2111383,"url":"https://alion.io/job/union-settlement-administrative-assistant","title":"Administrative Assistant","company":{"id":2455124,"name":"Union Settlement","domain":"unionsettlement.org","url":"https://alion.io/company/unionsettlement","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-27T20:07:00Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-12T02:16:00Z","board_verified":true,"closed_at":null,"days_open":45,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":45},"description":"Administrative Assistant\nJob Description\nOrganizational Summary\nUnion Settlement is an East Harlem based nonprofit organization founded in 1895. For over 130 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.\nToday, Union Settlement provides services through 33 program sites in approximately 28 locations. Union Settlement’s current programmatic portfolio includes the following service areas: Early Childhood Education, Youth Development and Opportunity, Family Services (including the Family Enrichment Center, the Family Childcare Network, and the East Harlem Community Partnership, NYC Benefits, Adult Education, Mental Health Services, Older Adult Centers, and Economic Development. Union Settlement serves more than 15,000 individuals and nearly 1,000 businesses every year.\nStrengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners. To learn more about Union Settlement, visit www.unionsettlement, visit www.unionsettlement.org.\nPosition: Administrative Assistant - HQ\nDepartment: Aging, Health and Wellness Services\nReports to: Senior Director, Aging, Health and Wellness Services\nHours: Full-Time; 8:30am-4:30pm\nSalary: $22.00 per hour\nFLSA: Non-Exempt\nLocation: On-site\nUnion Settlement Aging, Health and Wellness Department program overview: Union Settlement has been providing essential services to East Harlem seniors for over a century. Our senior population of over 1,400 seniors relies heavily on Union Settlement to help meet their everyday needs. We offer healthy aging programs at our 5 seniors centers, NORC and assistance to the homebound elderly. We connect seniors with transportation, counseling, nutritious meals and volunteer opportunities.\nPosition Summary:\nThe Administrative Assistant (AA) is responsible for providing essential support to the Executive Director of the Aging, Health and Wellness (AHW) department as well as support for the AHW department units. The (AA) will help ensure day-to-day operations run smoothly and efficiently. The (AA) is the first point of contact for clients, customers, and employees, and a wide range of administrative tasks.\nResponsibilities:\nProvide information about Aging, Health and Wellness to individuals who inquire by phone or in person, or direct individuals to the appropriate party.\nAssist with project management, research, data entry, or other tasks as directed by leadership or team members.\nComplete forms in accordance with company procedures.\nCompose, type, and distribute meeting notes, routine correspondence, and reports.\nMail newsletters, promotional material, and other information.\nMaintain scheduling and event calendars.\nMake copies of correspondence and other printed material.\nOpen, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.\nSet up and maintain paper and electronic filing systems for records, correspondence, and other material.\nLearn to operate new office technologies as they are developed and implemented.\nWork with Executive Director/Deputy Director on maintaining financial systems. Including but not limited to uploading invoices/receipts\nOperate electronic mail systems and coordinate the flow of information both internally and with other organizations, assist with BTQ/Financial Coding System, and Petty Cash.\nManage and track office and maintenance supplies to ensure the office remains well-stocked and organized.\nAdditional duties as assigned by the Executive Director\nQualifications:\nHigh school diploma or GED.\nDesire or interest in working with aging populations\nMust maintain client confidentiality\nMust be proficient with the internet and have good understanding of Microsoft word and excel\nGood organizational ability, time management, and interpersonal skills.\nGood written and oral communications skills.\nThe candidate must be self-motivated, organized, have an attentiveness to detail\nBilingual (English/Spanish) a plus.\nC O R E C O M P E T E N C I E S\nLeading Others: Creates a sense of urgency throughout the organization on the importance of achieving outcomes. Inspires, influences, and enables team members to reach their goals\nFacilitating Change: Approaches challenges with creativity and flexibility. Demonstrates analytical thinking. Guides change to meet Union Settlement’s goals.\nManaging Performance: Evaluates and revises goals semi-annually with the team. Provides consistent supervision and documents performance highlights and concerns\nApplying and Developing Expertise: Embraces and leads the team to achieve milestones. Seeks and supports professional development opportunities for team members. Manages finances and budgets effectively\nCommunicating and Collaborating: Listens well and actively engages with others with honesty and integrity and holds team accountable to the same standard\nUnion Settlement’s Diversity, Equity & Inclusion Commitment\nUnion Settlement is an equal opportunity employer. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.","description_format":"text","description_chars":5664,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-08T22:32:57Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.527,"p_room":0.55,"age_days":43,"expected_fill_days":29,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/union-settlement-administrative-assistant","json_url":"https://alion.io/job/union-settlement-administrative-assistant.json","meta":{"generated_at":"2026-10-12T06:08:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9815,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2455124},"rest":"https://alion.io/mcp/rest/get_company?id=2455124"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Funion-settlement-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Funion-settlement-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Funion-settlement-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/union-settlement-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Funion-settlement-administrative-assistant"}]}