{"id":3945154,"url":"https://alion.io/job/unique-personnel-contracts-administrator","title":"Contracts Administrator","company":{"id":4497266,"name":"Unique Personnel","domain":null,"url":"https://alion.io/company/unique-personnel","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-02T08:10:04Z","employer_posted_date":null,"last_verified_at":"2026-11-02T08:10:04Z","board_verified":false,"closed_at":null,"days_open":8,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":8},"description":"Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients\nDuties & Responsibilities\nContract Administration:\nContract Drafting and Negotiation: Lead the drafting, review, and negotiation of contracts, including subcontractor agreements and supplier contracts. Ensure all terms and conditions align with project requirements and company policies.\nContract Management: Oversee the administration of contracts throughout the project lifecycle. Ensure compliance with contract terms and manage any amendments or modifications.\n\nDocumentation: \nMaintain comprehensive records of all contract-related documents, including agreements, amendments, and correspondence. Ensure proper documentation for audit and compliance purposes.\n\nIssue Resolution: \nAddress and resolve contract-related disputes and issues. Liaise with legal counsel, contractors, and suppliers to resolve conflicts and ensure fair outcomes.\n\nOpening up of all applicable local accounts: \nEvaluation of each contract individually \nOpening up all local accounts with regards to, accommodation, fuel, gas, telephones etc.\nChecking and approval of all supplier documentation in accordance with Group Five vendor check list\n\nControl of all paperwork between site and head office: \nDiscussions regarding monthly paid permanent (local) employees allowances (site and food allowances) are approved.\nRelevant paperwork completed and sent to HR department .\nPetty Cash values discussed and approved and handed to applicable persons.\nAll applicable paperwork (petty cash reimbursed, invoices checked, approved) must return to head office regularly for checking and approval\nReconciliation of on-site cash book before being sent to Contracts manager for final approval.\n\nCost Management:\nBudget Monitoring: Develop and manage project budgets, including cost estimates and forecasts. Monitor expenditures and track project costs to ensure alignment with the budget.\nCost Control: Implement cost control measures to manage project costs effectively. Review and approve cost-related documents, such as invoices, change orders, and progress payments.\n\nCost Reporting: \nPrepare and present regular cost reports to project stakeholders, highlighting cost performance, variances, and forecasts. Provide recommendations for cost optimization.\n\nFinancial Analysis: \nConduct financial analysis and risk assessments related to project costs. Identify and address potential cost overruns and financial risks.\nCoordination and Communication:\n\nStakeholder Coordination: \nWork closely with project managers, procurement teams, and other stakeholders to ensure seamless contract administration and cost management. Facilitate communication between parties to address any contract or cost-related issues.\nContractual Compliance: Ensure that all contractual obligations are met and that project activities comply with legal and regulatory requirements. Stay informed about changes in laws and regulations affecting contracts and costs.\nProcurement Support: Assist in the procurement process, including the evaluation of bids and the selection of contractors and suppliers. Ensure that procurement activities align with contract terms and budget constraints.\n\nPolicy and Procedure Development:\nBest Practices: Develop and implement best practices for contract administration and cost management. Contribute to the creation of policies and procedures to improve efficiency and effectiveness.\nTraining: Provide training and guidance to junior staff and project team members on contract management and cost control practices\n\nDesired Experience & Qualification\nGrade 12 or equivalent.\n\n5-7 years of experience in contract administration and cost management within the construction industry. Experience with electrical and instrumentation projects is preferred","description_format":"text","description_chars":3990,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-08T18:59:55Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":7,"expected_fill_days":24,"reasons":["seen:7","agency","velocity","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/unique-personnel-contracts-administrator","json_url":"https://alion.io/job/unique-personnel-contracts-administrator.json","meta":{"generated_at":"2026-11-10T13:04:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":3934,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4497266},"rest":"https://alion.io/mcp/rest/get_company?id=4497266"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Funique-personnel-contracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Funique-personnel-contracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Funique-personnel-contracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/unique-personnel-contracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Funique-personnel-contracts-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3945154}},{"tool":"search_jobs","arguments":{"company":4497266,"detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3945154},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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