{"id":3392800,"url":"https://alion.io/job/unit4-team-assistant-engineering","title":"Team Assistant (Engineering)","company":{"id":1916,"name":"Unit4","domain":"unit4.com","url":"https://alion.io/company/unit4","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Granada, Spain"],"countries":["ES"],"hiring_countries":["ES"],"hiring_countries_total":1,"salary":{"min":22349,"max":27855,"currency":"EUR","period":"year","gross":null,"usd_annual":31038},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-28T08:53:29Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-03T17:39:53Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Meet Unit4. With over 40 years of heritage, we’re an agile, fast growing, Cloud company that is on a mission to redefine Enterprise Resource Planning (ERP) for mid-market people-centric organisations.\nWith our innovative, self-driving, adaptive and intuitive software, our customers can spend more time on meaningful high-value work.\nAt the heart of what we do lies a simple yet profound purpose: Improve how people work by focusing on what truly matters. - A powerful statement that enables different priorities for different people.\nWe’re shaping how work should feel, and we empower our people by providing them with the right tools to achieve the autonomy they need - it's what makes us unique.\n We are seeking a proactive and detail-oriented Team Assistant to support the Heads of Engineering. Reporting to the Executive Assistant to the CTO, this role is vital in ensuring the smooth operation of executive-level activities and providing administrative support.\nThe ideal candidate will have exceptional organizational skills, a \"go-to\" attitude, and the ability to manage multiple tasks simultaneously. This position requires at least two years of administrative experience, excellent English communication skills, and proficiency in handling key administrative functions.\nKey Responsibilities\nCalendar Management\nEfficiently manage and coordinate complex schedules for the CS Heads.\nArrange meetings, appointments, and conference calls across multiple time zones. \nHandle last-minute schedule changes and provide timely updates.\nDocumentation Updates\nMaintain and update administrative assistance processes and organizational charts. \nEnsure accuracy and accessibility of all documentation. \nTravel Booking and Coordination\nArrange domestic and international travel for the executives, including flights, accommodations, ground transportation, and itineraries. \nHandle changes to travel plans as needed and ensure timely communication with the executives. \nWork within budgetary guidelines and company policies to secure the best options. \nTrack and organize travel expenses for timely and accurate reporting. \nPurchase Orders and Expenses\nRaise purchase orders (POs) accurately and in a timely manner. \nProcess and reconcile expense reports for the executives in compliance with company policies. \nEnsure proper documentation and timely submission of all expense's claims. \nGeneral Administrative Support\nAct as the first point of contact for the supported executives, handling correspondence and inquiries professionally. \nCoordinate meeting agendas, presentations, and follow-up materials as required. \nCollaboration and Communication\nWork closely with the CTO’s Executive Assistant to streamline communication and processes. \nCoordinate with internal and external stakeholders to ensure tasks and requests are handled efficiently. \nMaintain confidentiality in handling sensitive information. \n Preferably 2 years in an administrative or executive assistant role within a corporate or multinational environment. \nStrong written and verbal English communication skills. \nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and SharePoint). \nFamiliarity with travel booking platforms, raising POs and processing expense reports. \nExceptional organizational and multitasking abilities. \nProactive, with a \"can-do\" and \"go-to\" attitude. \nHigh attention to detail and accuracy. \nAbility to handle pressure and adapt to changing priorities. \n We are a people-first community that nurtures all the areas that surround your working experience. With us, you’ll be surrounded by a high-performance team that supports your authentic self and celebrates your uniqueness.\nWe believe that ‘How work should feel’ is an evolving statement. Work goes beyond tasks and everyday responsibilities it’s about feeling valued, empowered, promoted, impactful, seen, and appreciated.\nWe are reimagining how work makes people feel.\nWhat we offer\na culture built on trust and accountability - giving you the freedom and autonomy to be successful and make an impact \nbalance - with our Flexible Leave Paid Time Off policy, remote working opportunities, Global Wellbeing Days, and other great benefits \ngrowth opportunities - we provide the tools and guidance required so that you can focus on what really matters to you and so, ultimately, you can achieve your best work \ntalented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry \na commitment to sustainability - with initiatives such as our Environmental, Social, and Governance strategy and Act4Good programme \na safe and inclusive working environment - supported by our Employee Resource Groups, which are open to all. \nOur commitment to equity\nUnit4 is committed to ensuring equal opportunity for everyone. We make our hiring decisions solely based on skills, qualifications, and our current business needs. We know that diversity brings fresh perspectives, ideas, and solutions to our company. This is the essence of our culture. We also welcome and encourage people who are pregnant and/or parents-to-be to apply. If you would like to know more about our commitment to diversity, visit our blogs:\nOur focus to DEI remains central to who we are \n Inclusive hiring at Unit4: Building equal opportunities for all \nThis role may require security clearance required for customer projects and access to sensitive (customer) data. That means that after you have accepted our offer, we could ask for background checks. Subject to applicable local laws, such security checks may require disclosure of personal information including criminal record declaration, right to work, personal identification and work history. No worries - we'll handle it according to local privacy laws and keep your information safe. Questions? Feel free to reach out!","description_format":"text","description_chars":5865,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Equity"],"hiring_locations":[{"name":"Spain","iso":"ES","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["ERP & Business Management Software"],"lifecycle":[{"event":"open","at":"2026-10-28T11:08:20Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":5,"expected_fill_days":28,"reasons":["conf:2","velocity","win:early","comp:junior,attention"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":31038,"is_top_pay":false},"html_url":"https://alion.io/job/unit4-team-assistant-engineering","json_url":"https://alion.io/job/unit4-team-assistant-engineering.json","meta":{"generated_at":"2026-11-03T20:53:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3747,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1916},"rest":"https://alion.io/mcp/rest/get_company?id=1916"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Funit4-team-assistant-engineering"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Funit4-team-assistant-engineering"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Funit4-team-assistant-engineering"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/unit4-team-assistant-engineering\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Funit4-team-assistant-engineering"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3392800}},{"tool":"search_jobs","arguments":{"company":"unit4.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3392800},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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