{"id":2058056,"url":"https://alion.io/job/united-way-executive-assistant","title":"Executive Assistant","company":{"id":1756766,"name":"United Way","domain":"unitedway.org","url":"https://alion.io/company/unitedway-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-08T00:00:22Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-13T12:28:04Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"The Executive Assistant to the President & CEO provides high-level administrative and operational support that helps the President & CEO lead with focus, preparation, and confidence. This role manages executive priorities, coordinates workflow, and ensures the executive office has the information, materials, and logistical support needed to advance organizational leadership.\nThis position serves as a trusted partner by coordinating communications, managing schedules, supporting board and committee activities, tracking commitments, and helping ensure follow-through across the organization. It is a strong fit for someone who is organized, proactive, discreet, and able to balance requests, deadlines, and organizational priorities with sound judgment.\nABOUT UNITED WAY OF WISCONSIN \nAs Wisconsin’s statewide United Way association, we partner with local United Ways, health and human service organizations, government agencies, and community leaders to strengthen communities across the state. Through statewide partnerships, technology and innovation, learning opportunities, and shared services, we help communities connect people to resources, respond to emerging needs, and advance solutions that improve lives. Our work is rooted in the belief that lasting change is possible when organizations unite around shared purpose and collective action.\nCORE COMPETENCIES\nWe are looking for a thoughtful, organized professional who communicates clearly, uses good judgment, and manages executive office priorities with care. The successful candidate will collaborate well, use technology confidently, take initiative, and bring integrity, compassion, and a service-oriented approach to supporting colleagues, partners, and communities.\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nResponsibilities may include the following, along with related work that supports organizational priorities.\nExecutive Support and Priority Management\nManage and prioritize the President & CEO's calendar, appointments, meetings, travel, and commitments.\nCoordinate requests for the President & CEO's time and ensure scheduling reflects organizational priorities.\nPrepare weekly priorities, brief the President & CEO for engagements, and organize meeting materials, agendas, and background information.\nTrack executive commitments, action items, deadlines, and follow-up activities.\nDraft correspondence, presentations, reports, and meeting summaries.\nCoordinate communication and follow-up with staff, board members, partners, funders, and stakeholders on behalf of the President & CEO.\nCollect information and maintain updates that help track organization-wide progress, priorities, and follow-through.\nMaintain confidential records and information with a high degree of discretion.\nAnticipate administrative and logistical needs to ensure executive effectiveness.\nBoard and Governance Support\nCoordinate Board of Directors, Executive Committee, Finance Committee, and other governance meetings.\nPrepare and distribute meeting notices, agendas, board packets, and supporting materials.\nRecord meeting notes and maintain governance records.\nTrack board actions, assignments, and compliance documentation.\nServe as a primary administrative liaison to board members.\nOrganizational Coordination\nSupport executive leadership meetings, retreats, planning sessions, and special projects.\nCoordinate internal meetings and support external meetings and events.\nMaintain action-item trackers and monitor completion of assigned follow-up activities.\nAssist with project coordination and information gathering across departments.\nSupport the preparation of organizational reports, presentations, and executive communications.\nOffice Administration\nMaintain office systems, records, filing structures, and administrative procedures.\nCoordinate equipment, vendors, and facilities-related needs.\nMaintain standard operating procedures and administrative documentation.\nSupport onboarding logistics, interview scheduling, and administrative personnel processes as assigned.\nProgram and Initiative Support \nAssist the President & CEO with special projects and strategic initiatives.\nConduct research, compile data, and prepare summaries for decision-making. \nSupport member requests, onboarding, and ongoing member success.\nUphold company policies and procedures regarding data protection and privacy.\nPerform other duties as assigned.\nEssential Qualifications\nAssociate’s degree or equivalent combination of education and experience.\nThree or more years of executive support, administrative, office management, or related experience.\nExperience supporting a CEO, Executive Director, or senior executive.\nExceptional organizational skills and attention to detail.\nStrong written and verbal communication skills.\nAbility to maintain confidentiality and exercise professional judgment.\nAdvanced proficiency with Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.\nAbility to manage competing priorities and work independently.\nPreferred Qualifications\nExperience supporting nonprofit boards and governance processes.\nExperience coordinating meetings, projects, and organizational events.\nFamiliarity with project tracking and administrative workflow systems.\nPosition Success Measures\nIn this role, success will be reflected in:\nEffective management of the President & CEO's schedule and priorities.\nTimely completion and follow-up of executive assignments and commitments.\nWell-organized and efficient board and committee meetings.\nAccurate and timely preparation of executive materials and communications.\nStrong relationships with staff, board members, and external stakeholders.\nReliable and responsive administrative support that enhances the effectiveness of the President & CEO.\nIf you are organized, thoughtful, and energized by work that helps communities thrive, we encourage you to apply.\nUnited Way of Wisconsin is committed to equal opportunity employment and an inclusive workplace.","description_format":"text","description_chars":5986,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Government","Early Childhood 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