{"id":1486589,"url":"https://alion.io/job/unity-venue-coordinator","title":"Venue Coordinator","company":{"id":1940086,"name":"Unity","domain":"unity.org","url":"https://alion.io/company/unity-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T23:32:45Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-09-30T09:16:25Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Position Summary:\nUnder the direction and in conjunction with the Events Operation Director, the Venue Coordinator plans, directs, and oversees all aspects of banquet/events including set-up, and cleanup. Venue Coordinator should oversee banquet events and ensure all standards and departmental policies are followed while focusing on quality and customer service. The Venue Coordinator is responsible for assigning projects and tasks of the banquet to temporary staff.\nEssential Job Functions:\nArrange placement of temporary staff, managing projects of contract service staffto maintain a high level of customer service for all events.\nSchedule contract service staff in the preparation for execution of events.\nInterfaces with catering companies to ensure proper set-up, clean up and access to UWH equipment during and after events.\nMaintains and completes inventory and order of catering equipment and smallware, and other supplies for all events.\nOrders and maintain banquet equipment, linen/decor, and supply inventory. Place orders for requested event items.\nMaintains and completes the ordering of alcoholic and non-alcoholic beverage supplies and ensures proper storage and inventory.\nMaintain records, reports, opening and closing reports.\nOperate cash register and credit card machine. Balance cash drawers.\nOperate computer systems and technology currently in use in the various food and beverage areas, and administration as it relates to food and beverage, from both a hardware and software perspective.\nAssist with the development of operation plans and procedures manuals.\nAbility to independently prioritize tasks and duties to achieve the departmental goals as specified in our mission statement.\nAdhere to all company and departmental policies and procedures per the guidebook including all safety requirements including all safety guidelines.\nUtilize electronic time management system to input time, attendance and paid off request.\nRegular Attendance. Able to work a flexible schedule, including weekends, to meet the demands of a 7-day operation.\nNon-Essential Job Functions:\nDemonstrates the ability to positively influence other departments by proactively building relationships with events team as well as secure, special services, food services, communications etc.\nServe as back up to assigned events and retreats, and support team in executing events.\nQualifications\nEducation:\nHigh School Diploma\nExperience:\nMinimum 2 years catering/hospitality operations management experience. Demonstrated experience leading a banquet.\nMinimum 3 years of experience in food and beverage, banquet and/or organizing special event industry.\nCashier and cash handling experience.\nExceptional customer service and interpersonal communication skills to serve a variety of guests, employees, and visitors.\nProfessional demeanor and appearance as outlined in the department procedures.\nEffective time management skills to meet strict deadlines of simultaneous events.\nFormer experience problem-solving under pressure situations to effectively respond to customer needs.\nFormer experience operating with a flexible work schedule including evenings and weekends.\nComputer Skills:\nIntermediate end user of MS Word, Excel, Teams, and MS Outlook. Previous experience with Gather (now Tripleseat) preferred.\nWork Environment & Physical Requirements\n\nActivity\n\nFrequency\n\nInside Work\n\nC\n\nOutside Work\n\nC\n\nUse of Hands/Fingers\n\nF\n\nLifting/Carrying: 30 lbs. max. individually\n\nO\n\nClimb- Stairs/Ladders\n\nF\n\nSitting/Workstation\n\nF\n\nTraveling: Offsite 10%\n\nO\n\nExposure to Hazards\n\nN/A\n\nExcessive Noise\n\nO\n\nExposure to Temperatures\n\nF\n\nOperate Computer\n\nC\n\nTalk/Communicate\n\nC\n\nOperate Company Vehicles\n\nN/A\n\nTaste/Smell:\n\nN/A\n\nStanding/Walking\n\nC\n\nStoop/Kneel/Crouch/Crawl\n\nF\n\nRead/See/Hear\n\nC\n\nOperating Equipment: Telephone system, headset, calculator, copier, call center scheduling software, other office equipment.\n\nC\n\nOther Equipment\n\nF\n\nPersonal Protection Equipment:\n\nN/A\n\nN/A Not Applicable Activity - Not applicable to this occupation\nO Occasionally Position requires this activity up to 0-27% of the time (02.5 or < hrs/day)\nF Frequently Position requires this activity up to 27-61% of the time (02.5-5.5 hrs/day)\nC Constantly Position requires this activity up to 61-100% of the time (5.5+ hrs/day)\n\nAdditional Information\nWork Environment: Various Indoor/Outdoor\nAcknowledgment\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.","description_format":"text","description_chars":4655,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Venues"],"lifecycle":[{"event":"open","at":"2026-09-29T23:32:45Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":17,"reasons":["conf:6","win:early"],"computed_at":"2026-09-30T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/unity-venue-coordinator","json_url":"https://alion.io/job/unity-venue-coordinator.json","meta":{"generated_at":"2026-10-01T02:50:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2215,"day_limit":5000,"remaining_today":2785,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}