{"id":3314563,"url":"https://alion.io/job/universalagi-executive-assistant","title":"Executive Assistant","company":{"id":8996,"name":"Universalagi","domain":"universalagi.com","url":"https://alion.io/company/universalagi","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":111000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ANSYS","optional":false},{"name":"Databricks","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-27T02:02:20Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-07T08:49:44Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"San Francisco | 5 Days Onsite\nExecutive Assistant to the Founder & CEO\nLocation: Onsite in San Francisco\nCompensation: Competitive Salary + Equity\nWho We Are\nEngineering simulation is one of the last major categories of software that AI hasn't rebuilt. The tools used to design aircraft, ships, reservoirs, and medical devices still run on numerical methods that are decades old, and an engineer can wait a full day for a single answer. UniversalAGI is building foundation models that learn physics directly from data, and they are already running in early deployments on real computational fluid dynamics and reservoir engineering problems for some of the largest industrial and defense organizations in the world.\nWe are a team of 25 researchers and engineers in San Francisco backed by Elad Gil (#1 Solo VC), Eric Schmidt (former Google CEO), Prith Banerjee (ANSYS CTO), Ion Stoica (Databricks Founder), Jared Kushner (former Senior Advisor to the President), David Patterson (Turing Award Winner), and Luis Videgaray (former Foreign and Finance Minister of Mexico).\nAbout the Role\nAs Executive Assistant to our Founder & CEO, you'll be in the arena from day one, operating as the single point of leverage that keeps our CEO moving at founder speed. This is a role for someone who treats attention to detail as a point of pride, responds to anything time sensitive within minutes, and only needs to be told something once before it becomes second nature.\nYou'll build a true operating partnership with our CEO: owning a calendar that never stops moving, triaging an inbox that demands same day turnaround, and anticipating needs before they're voiced.\nWhat You'll Do\nOwn the Founder & CEO's calendar end to end, proactively resolving conflicts and protecting time for what matters most.\n\nMonitor and triage the CEO's inbox and messages with urgency, responding to time sensitive items within minutes, not hours.\n\nStay reachable and responsive well outside a standard 9 to 5, because this role runs on founder time.\n\nCoordinate complex domestic and international travel, often on short notice, with zero defect execution.\n\nPrepare the CEO for meetings by assembling agendas, briefing materials, and follow ups so they walk in fully equipped.\n\nOwn recurring administrative processes, including expense management, vendor coordination, and document organization, with precision.\n\nHandle highly confidential information with absolute discretion.\n\nTake direction and execute it correctly the first time, flagging ambiguity proactively rather than needing to be told twice.\n\nBuild the systems, trackers, and SOPs that let a fast growing executive function scale without breaking.\n\nRepresent the CEO's priorities and voice when coordinating with team members and external partners.\n\nHelp plan and execute team events, offsites, and culture moments that keep a fast growing team connected.\n\nHelp plan and execute external events, from partner dinners to conferences, representing UniversalAGI and the CEO well.\n\nAbility to travel as needed.\n\nQualifications\n3+ years supporting a Founder, CEO, or other C suite executive, ideally at a fast growing startup.\n\nExceptional attention to detail and a near zero tolerance for errors in your own work.\n\nA demonstrated track record of being highly responsive, including same day, often same minute, turnaround on email and messages.\n\nComfortable being reachable outside standard business hours when the business needs it.\n\nLearns quickly and retains instruction the first time; you only need to be told something once.\n\nHighly organized, with systems for tracking competing priorities without dropping anything.\n\nA consistently positive, no task too small attitude paired with genuine hunger and drive.\n\nExcellent written and verbal communication skills.\n\nFull proficiency with standard productivity tools (Google Workspace, Slack, calendar and travel platforms), and quick to pick up new ones.\n\nBased in or willing to relocate to San Francisco, while working onsite 5 days a week.\n\nBefore you apply, please note: if you’ve read this far, begin your answer to the first application question with the word ‘Noted’ before anything else.\n\nBonus Qualifications\nExperience supporting more than one senior executive at a time, or scaling an executive support function as a leadership team grows.\n\nExperience at an early stage (Series A/B) startup where priorities shift quickly and scope isn't always well defined.\n\nExperience handling highly sensitive confidential information.\n\nFamiliarity with AI tools and a habit of using them to increase personal leverage and efficiency.\n\nProject management experience, including building and maintaining SOPs or operating systems for an executive or team.\n\nCultural Fit\nTechnical Respect: Ability to earn respect through deep technical curiosity and genuine understanding of what makes engineers tick\n\nIntensity: Thrives in our unusually intense culture - willing to grind when needed to close critical hires\n\nMission Obsession: Passionate about finding the absolute best talent to solve real problems, not just filling seats\n\nDeep Work: Values long, uninterrupted periods of focused sourcing and candidate engagement over meetings\n\nHigh Availability: Ready to be deeply involved whenever critical candidates are in play-evenings, weekends when needed\n\nCommunication: Can translate complex requirements into compelling narratives that attract top talent\n\nGrowth Mindset: Embraces the compounding returns of building talent networks and continuous process improvement\n\nStartup Mindset: Comfortable with ambiguity, rapid change, and wearing multiple hats (sourcing, coordinating, closing, employer branding)\n\nWork Ethic: Always willing to put in the extra hours when needed to close game-changing hires\n\nTeam Player: Collaborative approach with low ego and high accountability-you win when the team wins\n\nWhat We Offer\nDirect, daily partnership with UniversalAGI's Founder & CEO, and a front row seat to how a fast growing AI company gets built.\n\nReal ownership over the systems and processes that keep the executive function running, with the latitude to build them your way.\n\nRoom to grow your scope as UniversalAGI's leadership team expands.\n\nCompetitive compensation with significant equity upside.\n\nIn-person first culture - 5 days a week in office with a team that values face-to-face collaboration.\n\nAccess to world-class investors and advisors in the AI space.\n\nBenefits\nWe provide great benefits, including:\nCompetitive compensation and equity.\n\nCompetitive health, dental, vision benefits paid by the company.\n\n401(k) plan offering.\n\nFlexible vacation.\n\nTeam Building & Fun Activities.\n\nGreat scope, ownership and impact.\n\nAI tools stipend.\n\nMonthly commute stipend.\n\nMonthly wellness/fitness stipend.\n\nDaily office lunch & dinner covered by the company.\n\nHow We're Different\n\"The credit belongs to the man who is actually in the arena, whose face is marred by dust and sweat and blood; who strives valiantly; who errs, who comes short again and again... who at the best knows in the end the triumph of high achievement, and who at the worst, if he fails, at least fails while daring greatly.\" - Teddy Roosevelt\nAt our core, we believe in being \"in the arena.\" We are builders, problem solvers, and risk-takers who show up every day ready to put in the work: to sweat, to struggle, and to push past our limits. We know that real progress comes with missteps, iteration, and resilience. We embrace that journey fully knowing that daring greatly is the only way to create something truly meaningful.\nIf you're ready to join the future of physics simulation, build a world-class team from scratch, and deliver impact, UniversalAGI is the place for you.","description_format":"text","description_chars":7728,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Machine Learning","Simulation & Digital Twin Software","AI for Science"],"lifecycle":[{"event":"open","at":"2026-10-27T04:38:26Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":172500,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.839,"p_room":0.9,"age_days":11,"expected_fill_days":28,"reasons":["conf:0","win:mid"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/universalagi-executive-assistant","json_url":"https://alion.io/job/universalagi-executive-assistant.json","meta":{"generated_at":"2026-11-07T10:52:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10303,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8996},"rest":"https://alion.io/mcp/rest/get_company?id=8996"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Funiversalagi-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Funiversalagi-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Funiversalagi-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/universalagi-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Funiversalagi-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3314563}},{"tool":"search_jobs","arguments":{"company":"universalagi.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3314563},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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