Recruiting Coordinator
San Francisco | Work Directly with CEO & Founding Team | OpenAI for Physics | 5 Days Onsite
Recruiting Coordinator
Location: Onsite in San Francisco
Compensation: Competitive Salary + Equity
Who We Are
Engineering simulation is one of the last major categories of software that AI hasn't rebuilt. The tools used to design aircraft, ships, reservoirs, and medical devices still run on numerical methods that are decades old, and an engineer can wait a full day for a single answer. UniversalAGI is building foundation models that learn physics directly from data, and they are already running in early deployments on real computational fluid dynamics and reservoir engineering problems for some of the largest industrial and defense organizations in the world.
We are a team of 25 researchers and engineers in San Francisco backed by Elad Gil (#1 Solo VC), Eric Schmidt (former Google CEO), Prith Banerjee (ANSYS CTO), Ion Stoica (Databricks Founder), Jared Kushner (former Senior Advisor to the President), David Patterson (Turing Award Winner), and Luis Videgaray (former Foreign and Finance Minister of Mexico).
About the Role
As our Recruiting Coordinator, you'll be the operational backbone of our talent acquisition efforts, ensuring every candidate has an exceptional experience from first contact through offer. You'll keep our hiring machine running smoothly by owning scheduling, coordination, and candidate communications while our technical sourcers and hiring managers focus on evaluation and closing.
This is an ideal role for someone who's highly organized, thrives in fast-paced environments, has great attention to detail, is the ultimate team player, and wants to learn the fundamentals of recruiting at a hypergrowth AI startup. You'll gain exposure to how world-class technical teams are built while developing skills that translate across recruiting, operations, and people functions.
What You'll Do
Own interview scheduling end-to-end: Coordinate complex, multi-round interviews across busy calendars for candidates, interviewers, and CEO, often across time zones and with tight turnarounds
Deliver an exceptional candidate experience: Serve as the primary point of contact for candidates throughout the process, ensuring timely communication, clear expectations, and a professional, welcoming experience
Manage logistics: Prepare interview materials, coordinate travel arrangements when needed, greet onsite candidates, and handle any day-of logistics
Maintain our systems: Keep our ATS (applicant tracking system) accurate and up-to-date, track candidate status, and ensure no one falls through the cracks
Support recruiting operations: Help with job postings, generate pipeline reports, assist with offer letter preparation, and support onboarding coordination for new hires
Identify process improvements: Spot inefficiencies and suggest ways to make our recruiting coordination faster and smoother as we scale
Partner across the team: Work closely with our Technical Sourcer, hiring managers, and leadership to keep everyone aligned and informed
Support office operations: Help coordinate day-to-day office logistics, including supplies, vendors, team events, workspace needs, and other administrative support to keep the office running smoothly
Qualifications
Bachelor's degree (recent graduate or up to 1 year of experience welcome)
Exceptional organizational skills and attention to detail-you don't let things slip through the cracks
Strong written and verbal communication skills with a professional, friendly tone
Ability to juggle multiple priorities and stay calm under pressure in a fast-moving environment
Proficiency with Google Workspace (Calendar, Docs, Sheets) or similar productivity tools
Proactive problem-solver who anticipates needs and takes initiative
Genuine interest in recruiting, talent, or people operations as a career path
Comfortable working in a high-intensity startup environment with evolving priorities
Bonus Qualifications
Internship or part-time experience in recruiting, HR, operations, or administrative roles
Experience with applicant tracking systems (Greenhouse, Lever, Ashby, etc.)
Interest in AI, deep tech, or the startup ecosystem
Experience coordinating events, projects, or complex schedules (even in extracurricular or academic settings)
Cultural Fit
Detail-Obsessed: You take pride in getting the small things right because you know they add up to big outcomes
Service-Oriented: You genuinely care about creating a great experience for candidates and colleagues alike
Reliable: People can count on you to follow through, meet deadlines, and communicate proactively
Adaptable: Comfortable with ambiguity and rapid change-you roll with shifting priorities without missing a beat
Growth Mindset: Eager to learn, take feedback, and grow into expanded responsibilities over time
Team Player: Low ego, high accountability-you're happy to do whatever it takes to help the team win
What We Offer
Opportunity to learn recruiting fundamentals at a rapidly growing foundational AI company
Direct exposure to CEO and how high-performing startups operate
Clear path to grow into sourcing, recruiting, or people operations roles
Competitive compensation with equity upside
In-person first culture-5 days a week in office with a collaborative team
Competitive health, dental, and vision benefits
401(k) plan
Flexible vacation
Daily office lunch & dinner covered
Monthly commute and wellness stipends
Immigration support
How We're Different
"The credit belongs to the man who is actually in the arena, whose face is marred by dust and sweat and blood; who strives valiantly; who errs, who comes short again and again... who at the best knows in the end the triumph of high achievement, and who at the worst, if he fails, at least fails while daring greatly." - Teddy Roosevelt
We believe in being "in the arena." We are builders, problem solvers, and risk-takers who show up every day ready to put in the work. If you're ready to launch your career at a company building the future of physics simulation, we'd love to hear from you.