{"id":1143596,"url":"https://alion.io/job/university-health-network-administrative-assistant-ii-medical","title":"Administrative Assistant II, Medical","company":{"id":8102,"name":"University Health Network","domain":"uhn.ca","url":"https://alion.io/company/university-health-network","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":31,"currency":"CAD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T12:18:32Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T01:00:48Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.\nUHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.\nwww.uhn.ca\n Union: Non-Union\nNumber of Vacancies: 1\nNew or Replacement role: New\nSite: Toronto Rehab\nDepartment: Complex Continuing Care & Rehabilitation\nWork Model: On-Site\nReports to: Clinical Manager\nSalary: $25.56 - $31.05 per hour\nHours: 37.5 hours per week\nShifts: Weekdays; Monday - Friday\nStatus: Permanent, Full Time\nClosing Date: October 2, 2026\nPosition Summary\nThe Medical Administrative Assistant II will support three physicians within the department of Physical Medicine & Rehabilitation. This role involves managing a broad range of administrative responsibilities in a dynamic academic and clinical environment. The ideal candidate will be resourceful, detail-oriented, and able to manage multiple priorities while providing strong support to physicians and learners.\nDuties\nAdministrative & Clerical Support\nAnswer office phone, including triaging urgent patient calls\nSchedule time sensitive clinic patients within the Epic system\nCalendar & Meeting Coordination\nManage physician calendars including scheduling meetings and appointments\nPrepare meeting agendas and take accurate meeting minutes\nClinical & Academic Support\nSupport academic requirements including physician CV updates, activity reports, and organizing learners/students\nCoordinate elective student placements and support onboarding and evaluations for residents and fellows\nFinance & Operations\nSupport billing processes and monthly reconciliation\nSubmit and track expense reimbursement forms and credit card reconciliations\nSupport research-related financial activities including onboarding, offboarding, and research grant account setup\nSubmit internal UHN digital requests, hardware and telephone request forms with appropriate FC and signing authority knowledge\nFacility & Resource Coordination\nOrder and maintain office supply inventory\nAssist with conference registration and related logistics\n Completion of Secondary School or recognized equivalent\nCompletion of a recognized post-secondary office/medical administration program at the certificate level or equivalent\nTwo (2) years related administrative support experience\nExperience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is required\nExperience working with online survey and research database tools such as REDCap is an asset\nPrevious on-the-job computer/word-processing in a Microsoft Office environment is preferred\nExperience working in a health care environment is an asset\nFluency in a second language is considered an asset (e.g., French)\nKnowledge of medical terminology is an asset \nExcellent organizational and time management skills\nExcellent interpersonal, verbal and written communication skills\nAble to operate effectively in an interdisciplinary team\n Why join UHN?\nIn addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.\nCompetitive offer packages\nGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)\nClose access to Transit and UHN shuttle service\nA flexible work environment\nOpportunities for development and promotions within a large organization\nAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)\nCurrent UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.\nAll applications must be submitted before the posting close date.\nUHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.\nPlease be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.\nUHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.\nWe thank all applicants for their interest, however, only those selected for further consideration will be contacted.","description_format":"text","description_chars":5773,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Health Care","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-23T13:42:20Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:2","win:early"],"computed_at":"2026-09-24T03:35:23Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/university-health-network-administrative-assistant-ii-medical","json_url":"https://alion.io/job/university-health-network-administrative-assistant-ii-medical.json","meta":{"generated_at":"2026-09-24T03:35:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}