{"id":3402708,"url":"https://alion.io/job/university-of-alberta-program-coordinator","title":"Program Coordinator","company":{"id":1049058,"name":"University of Alberta","domain":"ualberta.ca","url":"https://alion.io/company/ualberta","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":97,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":4,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Edmonton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":439},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-28T14:41:17Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T04:47:52Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.\nLocation - This role is in-person. Work primarily takes place at North Campus, Edmonton.\nReporting to the Director of the Kule Folklore Centre, the Program Coordinator will lead day-to-day office operations in support of the Kule Folklore Centre. This position provides project coordination, community engagement, office administration, research communication, record-keeping, financial management, and research and events support. In all facets of this role, this position endeavours to integrate and advance the University's commitments to Access, Community, and Belonging (ACB).\n Research Coordination\nCoordinate, track, and support research projects from initiation to completion, working closely with Bohdan Medwidsky Ukrainian Folklore Archive staff to support the coordination of research activities.\nAssist with preparing and submitting grant applications, gathering proposal documentation, and tracking reporting obligations and deadlines. \nAssist with ethics applications and renewals,\nCoordinate communication with funding agencies and research partners.\nAssist in editing and proofreading academic and semi-academic publications for the Centre.\nTrack research and other projects to facilitate successful and timely progress and completion.\nFinancial Management\nAssist the Director in preparation of budgets and business plans for presentation to the Board.\nPrepares and allocates the operating and endowment budgets in accordance with University policies. This includes processing, monitoring, reconciling, and reporting all financial activities for the Centre, including purchasing, travel claim expenses, and credit card reconciliations.\nWith the Finance Partner, develops, monitors and maintains financial status reports, research project finances, and financial forecasts. This includes monitoring potential financial risks and providing initial recommendations and analyses for short- and long-term budget planning across all programs and projects.\nMonitors and reports on the status of endowment accounts, tracking the spending allocation. This includes tracking donations and ensuring that accounts are established as necessary and that the funds are utilized in accordance with donor requirements and applicable University policies.\nNegotiates and authorizes contracts for goods and services related to events and operations of the institute.\nAdministration\nManages the day-to-day operations, serves as a primary point of contact, handles record management and oversees/monitors allotted expenditure budgets, travel arrangement/claims, purchasing, and equipment budgets. \nHandles office management, HR administrative documentation and processing (i.e. appointment letter/training/onboarding, eForms, PAFs, etc.), engaging with the Manager of ACE and HRP on human resource questions/administrative tasks. May participate in hiring committees to recruit casual staff or research assistants as needed. \nMaintains contact databases and rolls out electronic and physical mailers.\nSources and manages the Centre’s website, as well as both digital and print assets, including production of newsletters, brochures, annual reports, event posters, and mailouts for the Centre.\nSupports and serves as scribe to the Centre’s boards and committees.\nIn collaboration with the Director, coordinates student awards, supports the Kule Postdoctoral Program, and manages special projects and on-site setup of exhibits and catalogues.\nStrategic Planning\nSupports the Director on strategic planning objectives for the Centre.\nIn consultation with the Director, prepares an annual plan for projects and events.\nAssists in developing and implementing a research communication plan (both short- and long-term) for the Centre, making use of a full range of traditional and social media in order to increase interest and project a favourable image for the Kule Folklore Centre.\nAssists the Director with Donor stewardship, supports community outreach, and collaborates with the team on strategic plans to advance community interests, including community sponsorships of programs.\nCommunicates with donors on the Director's behalf and coordinates meetings and events.\nEvent Planning\nDevelops budgets and project plans for events.\nManages all scheduled and special events, including coordinating staff and volunteers.\nNegotiates and authorizes vendor contracts to meet each event's needs, adhering to University policies.\nAssists in the preparation of grant applications and other funding requests related to events.\nCoordinates all event planning, including catering, logistics, event preparation, setup, decor, and other related duties.\n Bachelor’s degree, preferably in an Arts or Social Sciences-related discipline. \nA minimum of 2 years of experience working at universities, research archives, museums, libraries, heritage organizations, or cultural institutions.\nA minimum of 2 years of experience in financial reporting, budget management, human resources administration, and fiscal planning is required.\nExperience supporting and coordinating research or educational project/program planning and implementation is required.\nExperience in planning and coordinating events, conferences, workshops, and public programming.\nAbility to navigate complex governance structures and competing priorities.\nStrong attention to detail and commitment to accuracy.\nDemonstrated ability to prioritize work effectively and manage multiple deadlines in a fast-paced environment.\nWorking knowledge of the U of A administrative structure, policies, procedures, and issues is an asset.\nKnowledge of the Ukrainian language is an asset.\nApplication Instructions\nClick \"Apply Now\" to submit your resume and cover letter.\nThis position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).\nThis position offers a comprehensive benefits package.","description_format":"text","description_chars":6182,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"Ukrainian","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Events & Ticketing","Veterinary Medicine","Dairy Farming"],"lifecycle":[{"event":"open","at":"2026-10-28T15:04:00Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely 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