Intermediate Liaison Officer, Student Recruitment

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The oldest and one of the biggest faculties at the University of Ottawa. The Faculty of Arts has evolved to be one of the leading faculties on campus. Now more than ever, the new economy needs thinkers, communicators, and creators. Whether you are interested in the Humanities, Languages and Literatures, or Fine and Performing Arts, the Faculty of Arts offers students an education for today's and tomorrow's workplace! The Faculty of Arts is dedicated to creating a diverse, equitable and inclusive environment for everyone.

Position purpose:

Reporting to the Manager, Marketing and Communications, contributes to the development and growth of the sector by conceptualizing and executing liaison and recruitment activities which project a positive image of the sector in order to maximize outreach and attract a high caliber of students. Organizes and leads promotional and recruitment events and campaigns, generate web content and develop communication plans to project a positive image, promote the brand and increase the visibility of the sector. Acts as a resource person to employees of the sector on inquires related to communications to ensure compliance with established policies and standards.

In this role, your responsibilities will include:

• Liaison activities: Plan and coordinate visits with future students, parents, and guidance counsellors to promote programs, achievements, and ongoing activities of the faculty and/or the university. Act as a resource person for inquiries pertaining to program requirements and university services with the objective of increasing the visibility and appeal of the program for future students.
• Events management: Conceptualize and execute events for student recruitment and other special events in order to project a positive image of the faculty and/or the university. To this end, form and chair event planning committees, identify elements and timelines, monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.
• Promotion: Promote events to target audiences to maximize outreach and participation. To this end, conceptualize and develop promotional material, maintain strong relationships with key contacts at secondary schools and other postsecondary institutions and at government agencies, develop a student ambassador program and facilitate its activities. Promotionof faculty scholarships and bursaries.

What you will bring:

• Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience
• Minimum 3 years of demonstrated experience in a similar role
• Knowledge of web accessibility guidelines and experience in their application
• Advanced knowledge of computer systems and software including graphic design and web applications, spreadsheets, databases, Internet and e-mail
• Experience giving presentations to large groups in both official languages
• Experience in event planning and organization
• Experience managing projects
• Strong public relations, interpersonal and communication skills
• Strong organizational skills
• Ability and availability to occasionally travel outside of the city to facilitate recruitment activities, and to work outside of normal office hours
• Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.