Program Manager, Advancement Communications

Job Description

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission-with the goal of making the UW the world’s greatest public university, as measured by positive impact-guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

The mission of University Marketing & Communications (UMAC) is to lead branding, marketing and communications efforts that advance the reputation, resources and relationships of the University. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

University Marketing & Communications has an exciting opening for a Program Manager for Advancement Communications. This is a full-time permanent position.

The Program Manager for Advancement Communications manages the day-to-day execution of marketing and communications projects that support the University of Washington’s philanthropic goals. As a core member of the Development Marketing & Communications team, this role oversees project workflows and cross-departmental collaboration to ensure the successful delivery of initiatives that advance development’s annual integrated marketing and communications plan, donor engagement efforts and the comprehensive campaign. Reporting to the Associate Vice President for Brand Marketing Strategy, the Program Manager helps ensure communications are strategically aligned with institutional priorities and executed with clarity, consistency and quality.

What You Will Do

Program Management & Execution (70%)

• Lead the planning, prioritization and execution of development communications initiatives, independently managing project portfolios, timelines, budgets, resources and stakeholder expectations to ensure successful delivery of strategic objectives.
• Coordinate and track cross functional workstreams for campaign communications, donor engagement initiatives and annual plan priorities.
• Proactively identify risks and recommend solutions/mitigating factors to maintain momentum.
• Keep stakeholders informed through regular check-ins and updates.
• Provide strategic project counsel to communications, creative and advancement partners, ensuring alignment between project execution, donor engagement goals and broader objectives.
• Establish and maintain project management frameworks, processes and tools that facilitate communication and efficiency across teams.
• Ensure high-quality, brand-aligned execution by providing oversight for the development and delivery of donor centered content, maintaining organized project documentation and facilitating smooth communication channels across all teams involved.
• Monitor project performance and report on progress, highlighting successes, identifying opportunities for improvement and supporting continuous refinement of development communications workflows.

Collaboration & Relationship Management (25%)

• Partner collaboratively across Advancement, University Marketing & Communications, and campus units to clarify business needs, align expectations, translate strategic objectives into donor-centered communications and ensure coordinated, high-quality execution across projects and stakeholder groups.
• Manage external vendors and freelancers as needed to support project delivery, ensuring clear scopes, timelines and expectations while maintaining quality and alignment with UW brand and development communications strategy.

Other duties as assigned (5%)

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications will not be forwarded to the Hiring Department.

Bachelor’s degree AND three years of experience in program management, marketing, communications, development, or related field.

Preferred Qualifications

• Experience managing complex projects with multiple stakeholders.
• Ability to work independently, manage multiple priorities and meet tight deadlines.
• Experience with project management tools, such as Asana and Microsoft Office suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with the University of Washington or a similarly large, complex organization, coupled with a passion for philanthropy.
• Knowledge of alumni relations/development/advancement principles.

What You Can Expect

• Hybrid-work schedule with 3 days in the office and 2 days eligible for telework per week.
• Cubicle/open workspace environment that may result in higher noise levels and visual distractions.

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Compensation, Benefits and Position Details

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About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.