{"id":3893127,"url":"https://alion.io/job/ups-buildings-systems-engineering-admin-assistant","title":"Buildings & Systems Engineering Admin Assistant","company":{"id":37664,"name":"UPS","domain":"ups.com","url":"https://alion.io/company/ups","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":{"grade":"B","score":81,"open_postings":2133,"ghost_share":0.241,"stale_share":0.1,"repost_share":0.476,"time_to_fill_p50_days":11,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Power BI","optional":false}],"status":"live","first_seen_at":"2026-11-06T22:09:04Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T19:54:57Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Before you apply to a job, select your language preference from the options available at the top right of this page.\nExplore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.\nJob Description:\nJob Summary:\nThis role provides facility maintenance support for emergency facility issues for the UPS operations teams. Complete work order management for all non-emergency repairs, facility related preventative maintenance inspections, facility inspections, and facility compliance. Collaborate with internal stakeholders to ensure that vendors statement of work is met. Analyzes historic work order trends and cost reporting to improve processes and reduce expenses. Provides administrative or technical support to ensure effective on-going operations.\nFacility Maintenance Support\nMonitoring and maintaining work order/PMI dashboards, coordinating vendor access and escorts, and ensuring facility needs are addressed in a timely manner.\nOrdering housekeeping materials and managing peak season and winter equipment requests through SDC.\nProject Management Support\nTracking forecasts through the BIA forecasting tool, supporting budget management, analyzing variances, and assisting with forecast adjustments across active projects.\nPartnering with Project Managers and Engineers to gather project data, maintain active project records and completion reports, and track compliance training requirements and due dates.\nCollaboration & Communication\n· Coordinate with operations, maintenance, engineering, vendors, and project stakeholders to deliver technical solutions as needed.\n· Safety & Compliance\n· Promote a culture of safety through adherence to established safety procedures and best practices.\nRequirements:\n· Minimum of 1-year strong administrative experience\n· Strong analytical, organizational, and data management skills.\n· Advanced Microsoft Excel proficiency, including formulas, pivot tables, lookups, charts, macros, Power BI, and AI knowledge for data analysis and reporting\nQualifications:\nEducation\n· Associate's degree in STEM related field, and/or equivalent combination of education and experience - preferred\nPreferred Skills\n· Experience in facility management, project management\n· Ability to manage multiple priorities and deadlines in a fast-paced environment.\n· Experience with project tracking, budgeting, forecasting, and reporting processes.\n· Strong attention to detail and accuracy.\nGrade: A13\nDeadline to apply: November 17th; 11:59PM\nEmployee Type:\nPermanentUPS is committed to providing a workplace free of discrimination, harassment, and retaliation.\nOther Criteria:\nUPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/nationalorigin/veteran/disability/age/sexualorientation/gender identity or any other characteristic protected by law.\nBasic Qualifications:\nMust be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.","description_format":"text","description_chars":3395,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Engineering","Freight Forwarding","Customs Brokerage","Courier Services"],"lifecycle":[{"event":"open","at":"2026-11-06T22:09:04Z"}],"visa":[{"country":"US","licensed_sponsor":false,"adverts_offering_sponsorship_24m":7,"sanctioned_now":false,"evidence":"Offered visa sponsorship in 7 of its adverts here in 24 months","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":11,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/ups-buildings-systems-engineering-admin-assistant","json_url":"https://alion.io/job/ups-buildings-systems-engineering-admin-assistant.json","meta":{"generated_at":"2026-11-07T22:40:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":37408,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":37664},"rest":"https://alion.io/mcp/rest/get_company?id=37664"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fups-buildings-systems-engineering-admin-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fups-buildings-systems-engineering-admin-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fups-buildings-systems-engineering-admin-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ups-buildings-systems-engineering-admin-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fups-buildings-systems-engineering-admin-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3893127}},{"tool":"search_jobs","arguments":{"company":"ups.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3893127},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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