{"id":3157261,"url":"https://alion.io/job/upwork-project-manager","title":"Project Manager","company":{"id":3606,"name":"Upwork","domain":"upwork.com","url":"https://alion.io/company/upwork","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":21,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Management","role_family":"Management","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Santa Clara, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":106000,"max_usd":197000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4487},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T11:00:32Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T02:23:13Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"A highly dynamic, purpose-driven Single Family Office is seeking an experienced Project Manager to lead cross-functional initiatives across HR, People Operations, and business operations. The ideal candidate has a strong background in project management, process improvement, stakeholder coordination, and organizational development, with the ability to independently manage projects from planning through implementation and completion. This role requires exceptional organizational skills, sound judgment, discretion, and a commitment to operational excellence.\n\nLead multiple cross-functional projects from initial planning and scope definition through implementation and closeout.\nAssess existing projects, identify gaps and obstacles, and develop actionable plans to restore progress and achieve objectives.\nDefine project goals, deliverables, milestones, timelines, responsibilities, dependencies, and success criteria.\nDevelop and improve onboarding and training processes for Project Managers to support efficient integration and independent project execution.\nCoordinate the review, standardization, implementation, and ongoing maintenance of company policies, agreements, and templates.\nCollaborate with HR, People Operations, Technology, Finance, Legal, Operations, and other stakeholders to ensure projects remain on track.\nFacilitate meetings, document decisions, assign action items, and proactively follow up on outstanding tasks and deadlines.\nIdentify project risks, resource constraints, competing priorities, and dependencies, escalating issues when necessary.\nMaintain accurate project plans, status reports, meeting notes, decision records, and supporting documentation.\nEstablish centralized documentation systems, standardized templates, checklists, and workflows to improve consistency and efficiency.\nMonitor project outcomes, coordinate implementation, confirm ongoing ownership, and document lessons learned.\nProvide leadership with concise updates on project progress, milestones, risks, resource requirements, and decisions requiring attention.\nMaintain professionalism, confidentiality, and discretion when handling sensitive business, employee, and organizational information.\n\n5-8+ years of progressive experience in project management, program management, project operations, or a related field.\nPMP certification or a comparable recognized project-management certification is required.\nProven ability to independently lead multiple concurrent projects and deliver results within established timelines.\nStrong experience in project planning, scope management, resource allocation, risk management, stakeholder coordination, and project closeout.\nExperience managing HR, People Operations, business operations, process improvement, or similar organizational initiatives is strongly preferred.\nExperience developing onboarding programs, training processes, operational workflows, and supporting documentation is preferred.\nFamiliarity with policy reviews, agreement standardization, compliance-related projects, or document-management initiatives is a plus.\nExcellent written and verbal communication, meeting facilitation, problem-solving, and organizational skills.\nAbility to assess existing projects, identify gaps, establish clear priorities, and drive outstanding deliverables to completion.\nSound judgment and the ability to determine when issues require specialist expertise or leadership approval.\nExperience using project-management and collaboration platforms; familiarity with Teamwork or comparable tools is preferred.\nAbility to establish effective processes without unnecessary complexity and adapt to changing business priorities.\nHigh standards of professionalism, discretion, confidentiality, accountability, and attention to detail.\nExperience in a family office, professional services, consulting, startup, or similarly dynamic environment is a plus.\nMust be authorized to work in the United States.\nAbility to work effectively in a fast-paced environment, manage multiple deadlines, and collaborate with stakeholders across different functions.\nAbility to work at a computer for 8+ hours per day, with prolonged periods of sitting or standing.\nOccasional availability outside standard business hours may be required based on project or business needs.\n\nHybrid remote/onsite position based in Santa Monica, California.\nContract-to-hire opportunity.\nRelocation expenses are not provided.\nMust be authorized to work in the United States.\nEqual Opportunity Employer committed to maintaining an inclusive, respectful, and nondiscriminatory workplace.\nReasonable accommodations are available for qualified individuals with disabilities and for religious beliefs and practices, in accordance with applicable law.","description_format":"text","description_chars":4756,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Freelance & Talent Marketplaces"],"lifecycle":[{"event":"open","at":"2026-10-23T14:57:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 21 · green card filings: 5","filings_12m":21,"filings_prev_12m":18,"green_card_filings_12m":5,"median_offered_wage_usd":211346,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":19,"reasons":["conf:2","stale_co","velocity","win:early"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/upwork-project-manager","json_url":"https://alion.io/job/upwork-project-manager.json","meta":{"generated_at":"2026-10-25T04:39:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6144,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3606},"rest":"https://alion.io/mcp/rest/get_company?id=3606"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fupwork-project-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fupwork-project-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fupwork-project-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/upwork-project-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fupwork-project-manager"}]}