{"id":1568973,"url":"https://alion.io/job/ursa-major-senior-office-project-manager","title":"Senior Office & Project Manager","company":{"id":58870,"name":"Ursa Major","domain":"ursamajor.com","url":"https://alion.io/company/ursa-major","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":93,"open_postings":10,"ghost_share":0,"stale_share":0.1,"repost_share":0,"time_to_fill_p50_days":67,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Management","role_family":"Management","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":92000,"max_usd":172000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4830},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-01T00:05:17Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-27T04:03:23Z","board_verified":true,"closed_at":null,"days_open":26,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":26},"description":"The future of aerospace and defense starts here. \n\nUrsa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands. \nWe are hiring a seasoned Senior Office & Project Manager to own the day-to-day operation of our DC office and to build the operational foundation for its growth. This is not a traditional administrative role, and it is not a static one: Ursa Major is scaling rapidly across in- space propulsion, hypersonics, solid rocket motor production and our DC footprint will grow with it. We are looking for someone who has run operations through a company's growth curve before and wants to do it again - someone who can run today's office flawlessly while designing the systems, vendor relationships, and processes that a much larger DC presence will need. The office hosts customer briefings, executive meetings, congressional and Pentagon visitors, and hosted events, and the person in this seat sets the first impression of Ursa Major for every guest who walks in. You will run the office like a small program: anticipating needs, managing vendors and budgets, and making sure nothing falls through the cracks in a fast-moving, high-visibility environment.\nYou will also serve as the DC point of contact for headquarters functions (IT, Security, Finance, People) and help coordinate the flow of visiting engineers and leadership from Berthoud.\nWhere This Role Can Go\nWe expect this hire to grow with the company. Candidates who have taken an office or region from a handful of people to a mature site - and who want ownership over what comes next - will find real runway here.\nThis is a technical company, and the best person for this seat will be energized by that. You do not need an engineering background, but you should be the kind of operator who learns how the products work, understands why an ITAR-controlled document or a cleared visitor requires different handling, and adopts new tools readily rather than waiting to be trained on them.\nResponsibilities\nOffice operations\nOwn daily operations: keep the office clean, stocked, secure, and fully functional\nManage vendor and building relationships (janitorial, maintenance, catering, security, IT/AV, property management); negotiate and track service contracts\nOversee shipping/receiving, mail, equipment, and supply inventory\nTrack and manage the DC office budget and expenses; process invoices and corporate card reconciliation\nEstablish and maintain office procedures and SOPs; identify and drive continuous improvements\nVisitor, meeting & event management\nPrepare the office for customer visits, executive meetings, and hosted events; coordinate logistics end-to-end (scheduling, catering, AV, materials, follow-up)\nManage visitor pre-registration, check-in, badging, and escort procedures in coordination with Security; uphold controlled-access and ITAR-aware practices for guests\nSupport Strategy and Government Affairs teams with meeting materials, printing, and briefing packages\nCoordinate travel and hospitality for visiting Ursa Major leadership and engineers traveling to and from the DC office\nCross-functional coordination\nAct as the DC liaison to IT, Security/FSO, Facilities, Finance, and People teams at headquarters\nOnboard new DC-based hires (workspace, access, equipment) and support local culture and team events\nBuild scalable operational infrastructure (vendor portfolio, budgeting cadence, SOPs, onboarding playbooks) that can be replicated at future sites\nMentor and, as the office grows, hire and manage junior operations and administrative staff\nSupport light project-management tasks for the DC team (tracking action items, event calendars, conference logistics) as needed\nProject management\nOwn end-to-end delivery of DC office projects from scoping through close-out\nDevelop project plans with clear scope, schedules, milestones, budgets, and owners; track progress and report status to leadership\nRun cross-functional working groups impacting the DC office with IT, Security/FSO, Facilities, Finance, and People to keep initiatives on schedule and unblock dependencies\nIdentify risks and issues early, drive mitigation plans, and escalate decisions with clear options and recommendations\nMaintain the DC team's action-item tracker, event calendar, and conference logistics; run recurring operating reviews and follow-ups\nStandardize project tools and templates (charters, timelines, budgets, lessons learned)\nBasic Qualifications\n10+ years in office management, workplace operations, facilities coordination, executive support, or a related operations role\nExperience managing vendors, service providers, and operational budgets, including negotiating and owning contracts\nDemonstrated experience hosting executives, customers, or external guests in a professional, high-visibility setting\nStrong organization and prioritization under frequent last-minute changes\nComfort operating in a technology-driven environment: proficiency with Microsoft 365, Teams and scheduling/expense tools, plus a demonstrated ability to quickly pick up new platforms (visitor-management systems, ticketing tools, AV/conferencing, ERP or procurement software)\nGenuine curiosity about what Ursa Major builds and the ability to learn enough about rocket propulsion, hypersonics, and defense acquisition to speak credibly with engineers, customers, and government visitors\nAbility to work on-site in Washington, DC five days per week\nS. citizenship, permanent residency, refugee, or asylum status is required (role involves access to export-controlled information)\nPreferred Qualifications\nExperience in aerospace, defense, government affairs, or another regulated/controlled-access environment and working with front-offices within the Pentagon\nFamiliarity with visitor-control and security protocols (badging, escorts, cleared facilities)\nExperience planning events, briefings, or congressional/customer visits\nExperience coordinating with multiple sites and leading office expansions and build-outs\nExperience hiring, mentoring, or managing operations/administrative staff\nAbility to obtain and maintain a U.S. government security clearance\nNotary public or willingness to become one\nExperience introducing or administering workplace technology (access control, room booking, asset tracking, automation tools) to make operations more efficient\nPrior exposure to engineering, hardware, or R&D teams and their working rhythms\nBenefits Include: (Please note, Interns are not eligible for benefits)\nUnlimited PTO - Vacation, Sick, Personal, and Bereavement\nPaid Parental and Adoptive Leave\nMedical, Dental and Vision Insurance\nTax Advantage Accounts (HSA/FSA)\nEmployer Paid Short and Long Term Disability, Basic Life, AD&D\nAdditional Benefit Options Including Voluntary Life and Emergency Medical Transport\nEAP Program\nRetirement Savings Plan - 401k with Company Match\nHow To Apply: \nInterested candidates are encouraged to apply by filling out the application below and clicking \"Submit Application\". This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.\nNOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.\nMust be a U.S. Person (this includes U.S. Citizens and Permanent Residents).\nEligibility to obtain and maintain a U.S. Security Clearance. \nWe’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.\nNo outside recruiters, please.","description_format":"text","description_chars":7997,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":["401k plan","Retirement plans","Unlimited PTO","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Aerospace Manufacturing","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-01T06:55:43Z"}],"visa":[],"liveness":{"score":88,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.973,"p_room":0.9,"age_days":26,"expected_fill_days":67,"reasons":["conf:1","urgency","velocity","win:mid","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/ursa-major-senior-office-project-manager","json_url":"https://alion.io/job/ursa-major-senior-office-project-manager.json","meta":{"generated_at":"2026-10-27T07:52:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8596,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58870},"rest":"https://alion.io/mcp/rest/get_company?id=58870"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fursa-major-senior-office-project-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fursa-major-senior-office-project-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fursa-major-senior-office-project-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ursa-major-senior-office-project-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fursa-major-senior-office-project-manager"}]}