{"id":3070490,"url":"https://alion.io/job/us-eye-payroll-manager","title":"Payroll Manager","company":{"id":3865639,"name":"US Eye","domain":"useye.com","url":"https://alion.io/company/useye","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["University Park, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":82000,"max_usd":157000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4723},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-22T09:18:37Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-23T05:16:17Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"JOB SUMMARY:\nThe Payroll Manager is responsible for overseeing the accurate, timely, and compliant processing of payroll for employees across a large, multi-site medical practice. This position manages payroll operations, payroll-system administration, audits, reconciliations, reporting, tax coordination, employee inquiries, and process-improvement initiatives.\nThe Payroll Manager partners closely with Human Resources, finance, accounting, benefits, operations, and organizational leaders to ensure that employees are paid accurately and on schedule. This role also supports payroll activities related to new locations, acquisitions, provider compensation, incentive programs, and other organizational changes. The ideal candidate brings equal parts precision and poise, keeping the payroll engine humming without losing sight of the people behind every paycheck.\nESSENTIAL JOB FUNCTIONS (other duties as required):\nAdherence to applicable laws, regulations, and contractual obligations. Follows the principles of the Compliance Program as well as the US Eye Code of Conduct. \nPayroll Processing and Administration\nOversee the accurate and timely processing of regular, supplemental, off-cycle, and special payrolls.\nReview payroll data for completeness and accuracy before final submission.\nEnsure the correct processing of wages, salaries, overtime, shift differentials, bonuses, commissions, stipends, deductions, garnishments, reimbursements, paid time off, and other compensation elements.\nCoordinate payroll changes related to new hires, terminations, promotions, transfers, leaves of absence, compensation adjustments, and benefit elections.\nEnsure payroll deadlines are met consistently across the organization.\nMaintain payroll calendars, processing checklists, and approval workflows.\nPayroll Audits and Reconciliations\nConduct pre-payroll and post-payroll audits to identify discrepancies, unusual activity, and potential errors.\nReconcile payroll registers, general-ledger entries, tax records, benefit deductions, retirement contributions, and other payroll-related accounts.\nReview timekeeping data, payroll adjustments, and exception reports.\nInvestigate and resolve payroll discrepancies promptly.\nMaintain documentation supporting payroll corrections, approvals, and reconciliations.\nPartner with finance and accounting teams to support month-end and year-end close activities.\nTimekeeping and Attendance Systems\nOversee the administration and accuracy of timekeeping systems.\nEnsure employee hours, overtime, meal periods, paid time off, and other time-related entries are recorded and processed correctly.\nPartner with managers and Human Resources to address missed punches, approvals, corrections, and timekeeping concerns.\nDevelop and maintain timekeeping procedures and manager guidance.\nMonitor recurring timekeeping issues and recommend training or process improvements.\nSupport timekeeping-system upgrades, testing, and implementation activities.\nTax Compliance and Regulatory Reporting\nEnsure payroll practices comply with applicable federal, state, and local wage-and-hour, tax, and reporting requirements.\nCoordinate payroll-tax filings, payments, reconciliations, and required documentation with internal teams and external vendors.\nManage year-end payroll processes, including W-2 preparation, review, distribution, and corrections.\nMonitor regulatory changes and recommend updates to payroll practices, policies, and systems.\nSupport audits, inquiries, and reporting requests from government agencies and external auditors.\nMaintain accurate records in accordance with retention requirements.\nEmployee Support and Issue Resolution\nServe as a knowledgeable resource for employee and manager payroll questions.\nResearch and resolve questions involving paychecks, direct deposits, deductions, taxes, paid time off, garnishments, and payroll corrections.\nEnsure inquiries are handled promptly, professionally, and confidentially.\nProvide clear explanations of payroll processes and payment calculations.\nIdentify trends in employee inquiries and develop communication or training materials to reduce recurring issues.\nEscalate complex matters to Human Resources, finance, legal, or other appropriate leaders.\nProvider Compensation and Incentive Payments\nPartner with provider-compensation, finance, and operational leaders to support the accurate processing of physician and advanced practice provider payments.\nProcess approved compensation components such as productivity incentives, bonuses, stipends, call coverage payments, administrative payments, and other contractual compensation.\nEnsure provider-compensation payments are supported by appropriate approvals and documentation.\nAssist with payroll reconciliations related to provider compensation.\nCoordinate corrections and adjustments when discrepancies are identified.\nMaintain confidentiality of provider-compensation information.\nPayroll Systems and Data Integrity\nOversee payroll-system administration, configuration, access, and data integrity.\nEnsure employee payroll records are accurate, complete, and updated promptly.\nPartner with Human Resources information systems, finance, and information technology teams to maintain effective system integrations.\nSupport system enhancements, upgrades, testing, and implementation projects.\nMonitor access controls and ensure payroll-system permissions are appropriate for each user’s responsibilities.\nIdentify opportunities to automate payroll processes and reduce manual work.\nReporting and Analytics\nPrepare payroll reports, dashboards, and summaries for Human Resources, finance, accounting, and executive leaders.\nAnalyze payroll expenses, overtime, incentive payments, deductions, adjustments, and other compensation trends.\nSupport workforce budgeting, forecasting, and financial planning.\nProvide payroll data for audits, compensation reviews, benefit reconciliations, and organizational reporting.\nMonitor payroll metrics and identify opportunities to improve accuracy, efficiency, and service quality.\nEnsure reporting is timely, accurate, and appropriately secured.\nAcquisitions and Organizational Growth\nSupport payroll planning and integration for acquisitions, affiliations, new locations, and organizational restructuring.\nCoordinate payroll data conversion, employee setup, tax requirements, testing, and implementation activities.\nPartner with Human Resources, finance, operations, and information technology teams to ensure smooth payroll transitions.\nIdentify risks, dependencies, and required corrective actions during integration projects.\nProvide payroll education and support to leaders and employees during periods of change.\nMaintain consistent payroll practices across locations and business entities.\nPolicies, Procedures, and Internal Controls\nDevelop and maintain payroll policies, standard operating procedures, checklists, and training materials.\nEstablish internal controls that support accurate processing, appropriate approvals, and separation of duties.\nReview payroll workflows and recommend improvements.\nEnsure payroll records are stored securely and accessed only by authorized individuals.\nSupport compliance reviews, internal audits, and corrective action plans.\nPromote a culture of accuracy, accountability, confidentiality, and continuous improvement.\nTeam Leadership\nLead, develop, and mentor payroll specialists, analysts, coordinators, or other assigned team members.\nEstablish clear responsibilities, priorities, performance expectations, and accountability measures.\nReview team deliverables for accuracy, timeliness, and quality.\nProvide training and coaching related to payroll processes, systems, regulations, and customer service.\nEvaluate staffing levels and resource needs as the organization grows.\nFoster collaboration among payroll, Human Resources, finance, benefits, and operational teams.\nReasonable accommodation may be given to individuals with disabilities to perform the essential functions. \nCOMPETENCIES:\nDemonstrated ability to follow oral and written instructions.\nDemonstrated knowledge of material, methods, instruments and equipment.\nDemonstrated ability to read, write and perform mathematical calculations.\nAbility to multi-task, work in a fast-paced environment and manage time accordingly to meet deadlines and requirements of the organization.\nStrong understanding of payroll processing, payroll taxes, wage-and-hour requirements, deductions, garnishments, and payroll reconciliation.\nKnowledge of multi-state payroll requirements and final-pay practices.\nStrong analytical, organizational, and problem-solving skills.\nHigh level of accuracy and attention to detail.\nAbility to meet recurring deadlines in a fast-paced environment.\nStrong written and verbal communication skills.\nAbility to explain payroll information clearly to employees, managers, and leaders.\nAbility to handle confidential employee and compensation information with discretion.\nStrong customer-service orientation and sound judgment.\nProficiency with payroll platforms, timekeeping systems, Microsoft Excel, reporting tools, and common business applications.\nSUPERVISORY RESPONSIBILITIES:\nThe Payroll Manager carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees, planning, assigning and directing work, appraising performance, rewarding and disciplining employees and addressing staff complaints and resolving problems.\nWORK ENVIRONMENT:\nThe work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Fast-paced, deadline oriented, confidential department. The noise level in the work environment is usually moderate.\nPHYSICAL DEMANDS:\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. \nDemonstrated ability to do excessive walking, standing, bending and stooping. While performing the duties of this job, the employee is frequently required to stand, sit, use hands to handle or feel objects, tools or control, reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance, kneel and crouch.\nThe employee may be required to lift and/or move up to 10 pounds Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.\nPOSITION TYPE AND EXPECTED HOURS OF WORK:\nThis is a full-time salaried position. Regular work hours are Monday through Friday, 8:00 A.M. - 5:00 P.M. Hybrid-must be able to commute to Sarasota, FL 3 times a week. Salaried staff may be required to work beyond their set schedule as needed to meet business needs and expectations.\nTravel:\nMay be required.\nREQUIRED EDUCATION AND EXPERIENCE:\nBachelor’s degree in accounting, finance, business administration, human resources, or a related field preferred.\nEquivalent combinations of education, payroll certification, technical training, and relevant experience may be considered.\nMinimum of five years of progressive payroll experience required.\nExperience with payroll audits, reconciliations, tax coordination, timekeeping systems, and year-end processing required.\nExperience supporting acquisitions, payroll conversions, or system implementations preferred.\nExperience processing payroll for a large, multi-site, or multi-state organization strongly preferred.\nExperience supporting a medical practice, healthcare system, ambulatory surgery center network, or similar healthcare organization preferred.\nMinimum of two years of payroll leadership, supervisory, or team-lead experience preferred.\nOTHER DUTIES:\nParticipate in payroll, Human Resources, finance, and operational meetings.\nCoordinate with benefits teams on deduction reconciliations, retirement-plan contributions, an...","description_format":"text","description_chars":12595,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Optometry & Optical Stores"],"lifecycle":[{"event":"open","at":"2026-10-22T09:18:37Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":36,"reasons":["conf:0","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/us-eye-payroll-manager","json_url":"https://alion.io/job/us-eye-payroll-manager.json","meta":{"generated_at":"2026-10-23T07:49:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12571,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3865639},"rest":"https://alion.io/mcp/rest/get_company?id=3865639"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fus-eye-payroll-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fus-eye-payroll-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fus-eye-payroll-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/us-eye-payroll-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fus-eye-payroll-manager"}]}