{"id":2456292,"url":"https://alion.io/job/us-federal-solutions-executive-assistant","title":"Executive Assistant","company":{"id":688103,"name":"US Federal Solutions","domain":"usfederalsolutions.com","url":"https://alion.io/company/usfederalsolutions","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T16:09:08Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-11-01T07:15:35Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.\nSenior Executive Assistant\nNavy Strategic Systems Programs (SSP)\nPosition Overview\nUS Federal Solutions is seeking an experienced Senior Executive Assistant to provide high-level administrative and operational support to the Navy’s Strategic Systems Programs Headquarters.\nThis position will support senior executive leadership in a fast-paced, mission-focused environment requiring exceptional judgment, discretion, organization, and attention to detail. The Senior Executive Assistant will independently manage executive calendars, travel, correspondence, records, task tracking, meetings, workflow coordination, and other administrative activities critical to the daily operation of the organization.\nThe ideal candidate will have experience supporting Senior Executive Service-level, flag officer, senior military, or comparable federal leadership and will be comfortable managing multiple high-priority requirements with minimal supervision.\nKey Responsibilities\nProvide direct, full-time executive and administrative support to senior Navy leadership at Strategic Systems Programs Headquarters.\nManage complex executive calendars, establish appointment priorities, coordinate meetings, resolve scheduling conflicts, and reschedule or decline appointments as necessary.\nCoordinate domestic and official travel through the Defense Travel System (DTS) in accordance with applicable Navy and organizational travel policies and procedures.\nPrepare professional correspondence, memoranda, form letters, reports, and other business documents in accordance with the Navy Correspondence Manual.\nCompose and edit complex technical and executive correspondence for senior leadership review and signature.\nMaintain paper and electronic office files in accordance with Navy directives, records management requirements, and organizational procedures.\nMaintain branch records and ensure documents are appropriately filed, retained, archived, and accessible in accordance with records management protocols.\nProcess and track incoming and outgoing correspondence, mail, records, and other official documentation.\nUse organizational records and tracking systems, including SMARTS and SEAS, to support document control, records management, and workflow requirements.\nDevelop and maintain tracking mechanisms for high-priority tasks, projects, suspense items, action items, and leadership deliverables.\nMonitor deadlines and follow up with responsible personnel to ensure actions and deliverables are completed accurately and on time.\nPrepare reports and evaluative materials that provide leadership with the information necessary to support decisions and program oversight.\nCollect, organize, and analyze information related to external inquiries and assist with preparing timely and accurate responses.\nLocate, assemble, and prepare briefing materials, presentations, talking points, reports, and other executive-level products using multiple information sources.\nCoordinate meetings and events, prepare agendas and supporting materials, capture detailed notes, develop meeting minutes, and track resulting action items through completion.\nRoute meeting minutes and other documentation for review and approval and disseminate approved information to appropriate stakeholders.\nAssist with coordination and information sharing across organizational branches to promote alignment, consistency, and effective execution of programs and projects.\nProvide recommendations to leadership regarding administrative processes, project coordination, workflow improvements, and achievement of program objectives.\nSupport branch-specific technical and administrative tasks necessary to maintain continuous and efficient business operations.\nPrepare technical documentation related to branch-specific systems, software, processes, or administrative procedures.\nEnsure assigned activities are performed in accordance with applicable cybersecurity and information assurance requirements.\nPerform routine operational support functions, including supply coordination, office equipment monitoring, phone roster maintenance, and other administrative requirements.\nProcess security-related information in accordance with applicable SSP security procedures and organizational requirements.\nEscort non-cleared personnel within secured areas when authorized and permitted by clearance status and applicable security procedures.\nIndependently identify and resolve administrative problems, workflow challenges, scheduling conflicts, and other issues affecting office operations.\nExercise sound judgment and discretion when handling sensitive, confidential, classified, or executive-level information.\nWhat We Are Looking For\nThe successful candidate will be a highly organized and proactive executive support professional who understands how to operate effectively in a senior-level military and federal environment. This individual should be able to anticipate needs, maintain control of complex schedules and workflows, communicate professionally with senior stakeholders, and independently resolve administrative challenges before they affect mission execution.\nThis role is ideal for someone who takes pride in being the person senior leaders can rely on to keep priorities organized, information moving, and critical actions on track.\nRequirements\nRequired Qualifications\n6 years demonstrated experience providing senior-level executive, administrative, or operational support within the Department of Defense, federal government, military, or a comparable complex organization.\nPrior experience supporting Senior Executive Service members, flag officers, general officers, senior military leaders, or senior federal executives.\nAS degree required at a minimum.\nDemonstrated experience managing complex executive calendars, appointments, meetings, deadlines, and competing priorities.\nExperience coordinating official government travel and working with the Defense Travel System.\nStrong knowledge of professional correspondence, document preparation, and executive-level written communication.\nExperience maintaining electronic and physical records in accordance with established records management policies and procedures.\nDemonstrated ability to create and manage task trackers, suspense systems, action-item logs, and workflow processes.\nExperience preparing meeting materials, taking detailed meeting notes, producing minutes, and tracking actions through completion.\nStrong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and related collaboration tools.\nAbility to gather information from multiple sources and transform it into clear reports, presentations, correspondence, and decision-support materials.\nExcellent written and verbal communication skills.\nStrong organizational, time-management, and problem-solving abilities.\nAbility to work independently, anticipate leadership requirements, and make sound administrative decisions with limited supervision.\nDemonstrated ability to handle multiple high-priority assignments while maintaining accuracy and attention to detail.\nAbility to appropriately handle sensitive and classified information.\nPreferred Qualifications\nPrevious experience supporting the Department of the Navy or Navy Strategic Systems Programs.\nBA/BS degree highly preferred.\nFamiliarity with Navy correspondence, directives, and records management requirements.\nExperience with the Navy Correspondence Manual, Navy Directives Management Manual, and Navy Records Management Manual.\nExperience using SMARTS, SEAS, or similar government records and workflow management systems.\nExperience working within a secure DoD facility or classified environment.\nExperience providing administrative support to technical, engineering, acquisition, or program management organizations.\nFamiliarity with cybersecurity and information assurance requirements in a DoD environment.\nSecurity Clearance\nAn active and fully adjudicated secret clearance is REQUIRED\nBenefits\n Employer-provided paid Medical / Dental / Vision insurance.\n Employer matching 401K plan.\n PTO\n 11 Federal Holidays\n Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.","description_format":"text","description_chars":8695,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["401k plan","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-13T16:09:08Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring 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