{"id":4044874,"url":"https://alion.io/job/usa-hometown-experts-payroll-associate","title":"Payroll Associate","company":{"id":3869151,"name":"USA Hometown Experts","domain":"usahometownexperts.com","url":"https://alion.io/company/usahometownexperts","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":76,"open_postings":27,"ghost_share":0,"stale_share":0.963,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Memphis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-10T21:23:12Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T22:55:27Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Description\nWe are seeking a detail-oriented and dependable Payroll Associate to join our growing corporate team. Our organization supports multiple brands across the HVAC, plumbing, and electrical service industries.\nThe Payroll Associate will be responsible for supporting accurate and timely payroll processing, maintaining employee payroll records, reviewing timekeeping information, and ensuring compliance with applicable payroll regulations across multiple business entities.\nThis position will work closely with Human Resources, Accounting, and brand leadership to ensure employees are compensated accurately and payroll operations run efficiently. The ideal candidate is highly organized, analytical, and comfortable managing confidential information in a fast-paced, multi-location environment.\nKey Responsibilities\nAssist with processing weekly, biweekly, and other applicable payroll cycles accurately and on schedule.\nReview and verify employee timesheets, attendance records, overtime, and payroll adjustments.\nProcess employee pay changes, bonuses, commissions, incentives, and other compensation adjustments.\nEnsure accurate calculation of wages, deductions, reimbursements, and applicable payroll taxes.\nMaintain accurate employee payroll records, including direct deposit information, tax withholding forms, and compensation changes.\nReview payroll reports to identify discrepancies and ensure accuracy before final processing.\nAssist with off-cycle payroll payments, corrections, and adjustments as needed.\nPayroll Compliance & Recordkeeping\nEnsure payroll activities comply with applicable federal, state, and local wage and hour regulations.\nMaintain accurate payroll documentation and employee records in accordance with company policies and retention requirements.\nAssist with payroll tax reporting, wage garnishments, and other required deductions.\nMonitor payroll-related changes to ensure proper documentation and approvals.\nSupport internal and external audits by providing payroll reports and supporting documentation.\nMaintain confidentiality of employee compensation and personal information.\nPayroll Reconciliation & Reporting\nAssist with payroll reconciliations to ensure accurate recording of wages, deductions, and employer contributions.\nPrepare and maintain payroll reports for Accounting, Human Resources, and leadership.\nIdentify and investigate payroll discrepancies, coordinating corrections as necessary.\nAssist with month-end, quarter-end, and year-end payroll reporting activities.\nSupport the preparation and distribution of annual tax documents, including W-2 forms.\nTrack payroll adjustments and ensure proper allocation of payroll expenses across brands and business entities.\nEmployee Support & Cross-Functional Collaboration\nRespond to employee inquiries regarding paychecks, deductions, direct deposits, and payroll-related concerns.\nCollaborate with Human Resources to ensure accurate processing of new hires, terminations, employee transfers, and compensation changes.\nWork with brand managers to resolve timekeeping discrepancies and obtain required payroll approvals.\nCoordinate with Accounting to ensure payroll expenses are accurately recorded.\nCommunicate payroll deadlines, requirements, and procedural updates to appropriate stakeholders.\nProvide professional and timely assistance while maintaining employee confidentiality.\nProcess Improvement & System Management\nAssist with maintaining accurate employee information within payroll and HRIS systems.\nIdentify opportunities to improve payroll accuracy, efficiency, and consistency across multiple brands.\nSupport implementation of standardized payroll procedures and internal controls.\nAssist with payroll system updates, testing, and process improvements.\nEnsure payroll documentation and workflows remain organized and consistent across business entities.\nRequirements\nHigh school diploma or equivalent.\n1-3 years of payroll processing, payroll administration, or related accounting experience.\nWorking knowledge of payroll procedures, wage calculations, deductions, and timekeeping practices.\nProficiency in Microsoft Excel and general Microsoft Office applications.\nExperience using payroll software or Human Resources Information Systems (HRIS).\nStrong attention to detail, accuracy, and organizational skills.\nAbility to manage multiple deadlines and prioritize tasks effectively.\nStrong written and verbal communication skills.\nAbility to handle sensitive employee and financial information with discretion.\nStrong problem-solving skills and the ability to identify and resolve payroll discrepancies.\nPreferred:\nAssociate degree in Accounting, Finance, Business Administration, Human Resources, or a related field.\nExperience using Paylocity or a comparable payroll and HRIS platform.\nPrevious experience processing payroll for multiple business entities or locations.\nFamiliarity with multi-state payroll regulations and payroll tax requirements.\nExperience processing variable compensation, including commissions, bonuses, and performance-based incentives.\nPrevious experience in the HVAC, plumbing, electrical, construction, or home services industries.\nFamiliarity with payroll reconciliations, general ledger reporting, and payroll-related accounting procedures.\nKey Competencies\nAccuracy and attention to detail\nConfidentiality and professionalism\nTime management and deadline adherence\nAnalytical thinking and problem-solving\nPayroll compliance and regulatory awareness\nOrganization and recordkeeping\nCross-functional communication and collaboration\nAccountability and dependability\nAdaptability in a growing, multi-brand organization\nWhat We Offer\nCompetitive compensation based on experience\nHealth, dental, and vision insurance, subject to plan eligibility\nPaid time off and company holidays\nOpportunities for professional growth and advancement\nA collaborative corporate team supporting established service brands\nThe opportunity to contribute to payroll operations across a growing organization","description_format":"text","description_chars":6024,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-11-10T23:30:06Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":35,"reasons":["conf:0","stale_co","win:early","comp:brand"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/usa-hometown-experts-payroll-associate","json_url":"https://alion.io/job/usa-hometown-experts-payroll-associate.json","meta":{"generated_at":"2026-11-11T22:57:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":45551,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3869151},"rest":"https://alion.io/mcp/rest/get_company?id=3869151"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fusa-hometown-experts-payroll-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fusa-hometown-experts-payroll-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fusa-hometown-experts-payroll-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/usa-hometown-experts-payroll-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fusa-hometown-experts-payroll-associate"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4044874}},{"tool":"search_jobs","arguments":{"company":"usahometownexperts.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4044874},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}