{"id":2525420,"url":"https://alion.io/job/usaobgyn-administrative-coordinator","title":"Administrative Coordinator","company":{"id":4418357,"name":"Usaobgyn","domain":"usaobgyn.com","url":"https://alion.io/company/usaobgyn","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Waterloo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":15,"max":18,"currency":"USD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-09-21T19:37:16Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-10-15T14:50:48Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"We are seeking a friendly and organized Administrative Coordinator to join our healthcare team. This position is part-time (2-3 days/week) with no weekends. In this role, you will work at the front desk of our medical office and assist our patients and other visitors. Your primary job duties will include greeting and checking in patients, answering questions, collecting patient co-pays, processing paperwork, and scheduling appointments. You will also help keep our records and work areas clean and organized, as well as ensure our office provides a welcoming environment for our patients.\nJob Responsibilities:\nGreet patients and other visitors when they arrive in a prompt, courteous and helpful.\nOptimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.\nKeeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.\nComforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.\nEnsures availability of treatment information by filing and retrieving patient records.\nMaintains patient accounts by obtaining, recording, and updating personal and financial information.\nHas patient complete the “Patient Information Packet” which includes but is not limited to the following forms: “agree to pay”, “HIPAA form”, “Demographic form”, “Consent for the Use or Disclosure of Protected Health Information” form.\nObtains revenue by recording and updating financial information; recording and collecting patient charges; controlling credit extended to patients; filing, collecting, and expediting third-party claims.\nMaintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.\nHelps patients in distress by responding to emergencies.\nProtects patients' rights by maintaining confidentiality of personal and financial information.\nMaintains operations by following policies and procedures, reporting needed changes.\nContributes to team effort by accomplishing related results as needed.\nQualifications:\nHigh school diploma or equivalent.\nCompletion of a certificate program in the medical field preferred.\n1+ years of experience working as an administrative assistant or in a relevant role.\nFamiliar with medical terminology, body systems, anatomy, physiology and concepts of disease.\nExcellent organizational and time management skills.\nPunctuality and excellent attendance is required.\nBenefits & Compensation:\nHealth, Dental, and Vision Insurance\nHealth Savings Account (HSA) and Flexible Savings Account (FSA) Option\n401k Retirement Plan + company provided match after 1 year of employment\nLife and Disability Insurances\nPaid holidays & PTO\nCompensation Range: $15.00-$18.00/hr\nPlease note compensation is based on years of experience.\nAbout Heartland Women’s Healthcare:\nHeartland Women’s Healthcare coordinates convenient personalized healthcare for all women in all stages of life utilizing innovative technology within a warm and welcoming environment. Our team of Doctors, Certified Nurse Midwives and Nurse Practitioners offer a full range of obstetric and gynecologic services through our multiple offices located throughout Southern Illinois and St. Louis, Missouri.\nTo provide the highest quality patient care available, Heartland Women’s Healthcare is partnered with Advantia Health. Advantia is transforming healthcare for all women - setting a higher standard of care and convenience while reducing unnecessary costs. Compassion and value inspire everything we do. We take time to listen, answer questions completely, and offer helpful technology between visits so that our patients are empowered and at ease. Alongside coordinated care, Advantia is pioneering care models that align incentives with the best interests of women and their families.\nLearn more at: www.advantiahealth.com/usaobgyn/\n Please Note: COVID-19 and Flu vaccination or an approved request for accommodation is required as a condition of employment.\nAdvantia Health is an Equal Opportunity Employer that is committed to global diversity: It is a place where good people want to work, and customers want to continue to engage EOE M/F/D/V.","description_format":"text","description_chars":4444,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T12:16:17Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.697,"p_room":0.75,"age_days":23,"expected_fill_days":29,"reasons":["conf:0","win:late","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":36000,"is_top_pay":false},"html_url":"https://alion.io/job/usaobgyn-administrative-coordinator","json_url":"https://alion.io/job/usaobgyn-administrative-coordinator.json","meta":{"generated_at":"2026-10-15T19:18:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29128,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4418357},"rest":"https://alion.io/mcp/rest/get_company?id=4418357"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fusaobgyn-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fusaobgyn-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fusaobgyn-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/usaobgyn-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fusaobgyn-administrative-coordinator"}]}