Conference and Events Coordinator

Summary: The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University Continuing Education (CAUCE). This position supports association operations by coordinating the national conference in collaboration with a host institution, professional development activities, and related events. The coordinator oversees event systems while maintaining accurate records, communications, and digital platforms. The work involves frequent interaction with members, volunteers, committee chairs, presenters, sponsors, and external partners across the country. Duties and

Responsibilities: Coordinates CAUCE conferences by collaborating with host institutions and committees, administering virtual and in-person platforms, monitoring registrations, supporting the call for presentations, assisting with session schedule development, preparing evaluations, assisting with final conference reporting, and escalating issues requiring managerial attention. Coordinates the conference sponsorship program, drafts sponsorship levels and benefits, sponsor reach outs, attends sponsorship meetings, and liaises with designated association officers on activities. Coordinates the awards program by establishing timelines, receiving and acknowledging submissions, preparing awards, and supporting awards-related conference events. Supports the delivery of professional development webinars by collaborating with the professional development committee and presenters to provide coordination and advisory support. Coordinates executive-level virtual roundtables by supporting registrations, communications, liaison with presenters, and event set-up. Maintains and updates website content related to the conference and events. Administers research fund competitions by coordinating submissions, liaising with committees and researchers, processing funding documentation, maintaining project archives, and supporting reporting and presentation requirements. Develops and maintains communication schedules in collaboration with communications professionals. Provides coverage and serves as back-up for other administrative team members. Responds to member and stakeholder inquiries in a timely and professional manner. Maintains organized electronic and paper records, files, and correspondence in alignment with institutional information technology and security requirements for systems, data, and records. Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment. Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion. Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others and responds to different perspectives from a place of curiosity, respect, and non-judgement. Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications: A diploma in office administration or related field. Minimum of two years of relevant administrative experience. Experience maintaining website content using content management systems and supporting professional social media platforms. Experience with non-profit associations and event coordination is an asset. Strong organizational and time-management skills. Ability to balance multiple projects with competing deadlines. High attention to detail and accuracy. Strong communication skills. Ability to work effectively both independently and collaboratively in a team. Effective problem-solving and prioritization skills. Proficient computer skills, including Microsoft Office applications, PDF software, association management systems, and conference event tools and applications.