{"id":1400085,"url":"https://alion.io/job/usbank-sr-administrative-assistant","title":"Administrative Assistant","company":{"id":1754542,"name":"U.S. Bank","domain":"usbank.com","url":"https://alion.io/company/usbank-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":95,"open_postings":133,"ghost_share":0,"stale_share":0.173,"repost_share":0.045,"time_to_fill_p50_days":26,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Minneapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":97000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-09T00:00:00Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T22:45:15Z","board_verified":true,"closed_at":null,"days_open":57,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":56},"description":"At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.\nJob Description\nThe Administrative Assistant provides high-level administrative support to senior business leaders, helping ensure efficient day-to-day operations, effective executive communication, and seamless coordination across internal and external stakeholders. This role requires exceptional judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced, high-pressure environment.\nKey Responsibilities\nManage complex calendars for senior business leaders, including prioritizing requests, resolving scheduling conflicts, and ensuring leaders are prepared for meetings and commitments.\nCoordinate, schedule, and support meetings, including preparing agendas, gathering materials, confirming attendees, managing logistics, and documenting follow-up items as needed.\nHost and facilitate Microsoft Teams meetings, including setting up meeting links, managing participant access, supporting presentations, and troubleshooting basic meeting needs.\nBook domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and related logistics in alignment with company policies.\nPrepare, submit, and track expense reports accurately and timely, ensuring appropriate documentation, receipts, coding, and approvals.\nPlan and coordinate business events, leadership meetings, offsites, team gatherings, and other activities, including venue coordination, catering, communications, materials, and day-of execution.\nPrepare, edit, and coordinate PowerPoint presentations and related content for meetings, business reviews, leadership updates, and executive communications.\nCoordinate content from multiple contributors, ensuring materials are complete, accurate, well-organized, and delivered on deadline.\nManage office supply needs, including ordering, inventory monitoring, vendor coordination, and ensuring the workspace is appropriately equipped.\nHandle confidential and sensitive information with professionalism, discretion, and sound judgment.\nServe as a reliable point of contact for internal partners, external stakeholders, and other administrative professionals.\nSupport special projects and ad hoc requests that improve executive effectiveness, team coordination, and business operations.\nBasic Qualifications\nHigh school diploma or equivalent\nTypically five or more years of experience in administrative and support staff activities.\nRequired Qualifications\nProven experience providing administrative support to senior leaders, executives, or comparable business leadership roles.\nExpert knowledge of Microsoft 365 products, including Microsoft Teams, Outlook, PowerPoint, Word, and related collaboration tools.\nDemonstrated ability to manage complex calendars, meeting logistics, travel arrangements, and expense reporting processes.\nStrong proficiency creating, formatting, editing, and coordinating PowerPoint presentations and executive-level materials.\nExperience planning meetings, events, offsites, or other business gatherings with multiple stakeholders and moving parts.\nRequired Skills and Competencies\nAbility to work effectively in high-pressure situations while maintaining composure, professionalism, and sound judgment.\nExceptional written and verbal communication skills, with the ability to communicate clearly, tactfully, and professionally across all levels of the organization.\nStrong attention to detail and commitment to accuracy, follow-through, and quality execution.\nHigh degree of discretion and integrity when managing confidential, sensitive, or business-critical information.\nExcellent organizational and time-management skills, with the ability to prioritize competing demands and meet deadlines.\nProactive problem-solving mindset with the ability to anticipate needs, remove obstacles, and keep work moving forward.\nStrong interpersonal skills and ability to build trusted working relationships with leaders, peers, stakeholders, and external contacts.\nFlexibility and adaptability in a fast-paced environment with shifting priorities and urgent requests.\nPreferred Attributes\nExecutive presence and the ability to represent senior leaders professionally in written, verbal, and in-person interactions.\nStrong business acumen and ability to understand priorities, anticipate leader needs, and connect work to broader business objectives.\nComfort working independently with minimal supervision while knowing when to escalate issues or seek guidance.\nAbility to manage multiple leaders, stakeholders, deadlines, and deliverables with consistency and reliability.\nKnowledge and experience with AI apps (e.g. Copilot)\nIf there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.\nBenefits:\nOur approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:\nHealthcare (medical, dental, vision)\n\nBasic term and optional term life insurance\n\nShort-term and long-term disability\n\nPregnancy disability and parental leave\n\n401(k) and employer-funded retirement plan\n\nPaid vacation (from two to five weeks depending on salary grade and tenure)\n\nUp to 11 paid holiday opportunities\n\nAdoption assistance\n\nSick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law\n\nReview our full benefits available by employment status here.\nU.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.\nE-Verify\nU.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.\nThe salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.\nApplicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.\nPosting may be closed earlier due to high volume of applicants.","description_format":"text","description_chars":8253,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Parental leave","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Commercial & Retail Banks","Cards & Card Issuing","Mortgage Lending & Brokers"],"lifecycle":[{"event":"open","at":"2026-09-28T14:53:11Z"},{"event":"close","at":"2026-11-01T09:31:24Z"},{"event":"reopen","at":"2026-11-02T16:13:24Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.701,"p_room":0.28,"age_days":56,"expected_fill_days":26,"reasons":["conf:0","velocity","win:tail","crowd:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/usbank-sr-administrative-assistant","json_url":"https://alion.io/job/usbank-sr-administrative-assistant.json","meta":{"generated_at":"2026-11-05T00:50:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":999,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1754542},"rest":"https://alion.io/mcp/rest/get_company?id=1754542"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fusbank-sr-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fusbank-sr-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fusbank-sr-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/usbank-sr-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fusbank-sr-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1400085}},{"tool":"search_jobs","arguments":{"company":"usbank.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1400085},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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