{"id":4345307,"url":"https://alion.io/job/uscri-program-assistant","title":"Program Assistant","company":{"id":1802877,"name":"USCRI","domain":"refugees.org","url":"https://alion.io/company/refugees-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":87,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Management","role_family":"Management","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-08-12T22:24:00Z","employer_posted_date":"2026-08-12","last_verified_at":"2026-11-15T21:24:37Z","board_verified":true,"closed_at":null,"days_open":95,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":95},"description":"The U.S. Committee for Refugees and Immigrants (USCRI),established in 1911, is a nongovernmental, not-for-profit international organization dedicated to addressing the needs and rights of refugees and immigrants. USCRI, working with nearly 200 affiliates, provides legal, social, and health services to refugees, unaccompanied migrating children, trafficking survivors, and other immigrants in all 50 states, El Salvador, Honduras, Kenya, and Mexico. USCRI advocates for the rights of refugees and immigrants both nationally and globally, helping to drive humanitarian policies, practices, and law. To learn more about our work, please visit our website at www.refugees.org.\nOVERVIEW\nThe Program Assistant provides administrative and operational support with a strong emphasis on data management, reporting, and program coordination. This position is responsible for maintaining data integrity, supporting program tracking and performance measurement, preparing reports and dashboards, and ensuring accurate documentation of program activities.\nThe Program Assistant collaborates with internal stakeholders to support efficient program operations and informed decision-making.\nESSENTIAL DUTIES AND RESPONSIBILITIES\nProgram Support and Coordination\nCoordinate and support program orientations, trainings, and informational sessions related to program goals, services, and participant requirements. \nAssist with scheduling, logistics, and preparation of materials for program activities, meetings, trainings, and stakeholder engagements. \nSupport communication between program staff, participants, partners, and external stakeholders. \nMaintain accurate program records, participant information, and activity documentation within data management and tracking systems. \nAssist in tracking program activities, deliverables, deadlines, and follow-up actions to ensure timely completion. \nProvide administrative support for program implementation and ongoing operations.\nProgram Administration and Data Support\nPrepare, organize, and maintain electronic and physical program files, records, and supporting documentation. \nCoordinate the collection, organization, and verification of program data from multiple sources. \nAssist with the preparation of reports, presentations, summaries, and other program materials for internal and external stakeholders. \nSupport the maintenance of data tracking systems and ensure information is entered accurately and timely. \nMonitor reporting timelines and assist in meeting contractual, grant, and organizational reporting requirements. \nAssist program staff in gathering supporting documentation for audits, monitoring activities, and program reviews.\nDraft routine correspondence, forms, and administrative documents related to program operations.\nData Collection, Reporting, and Quality Assurance\nMaintain accurate program data and documentation in compliance with organizational policies, grant requirements, and contractual obligations. \nAssist with data collection, validation, quality assurance, analysis, and reporting activities. \nGenerate routine and ad hoc reports, dashboards, and program status updates as requested by supervisors and leadership. \nMonitor data quality and identify discrepancies, missing information, or reporting issues; coordinate corrective actions as needed. \nSupport the tracking of program outcomes, performance measures, and key performance indicators (KPIs). \nEnsure confidentiality, security, and proper handling of sensitive participant and program information. \nAssist with continuous improvement efforts by identifying opportunities to enhance data collection, reporting processes, and program effectiveness. \nSupport program performance monitoring by maintaining accurate records and providing timely data for decision-making and evaluation purposes.\nAll of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s).\nREQUIREMENTS\nAssociate’s degree in Business Administration, Public Administration, Data Management, Information Systems, Social Sciences, or a related field required; Bachelor’s degree preferred.\nMinimum of 1-3 years of experience providing administrative, program, data management, or operational support in a nonprofit, government, or legal services environment.\nExperience maintaining databases, tracking systems, or case/program management systems preferred.\nExperience supporting grant-funded or contract programs and reporting requirements is a plus.\nStrong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook. \nExperience working with databases, CRM systems, or data management platforms, legal data management platforms preferred.\nAbility to collect, validate, organize, and maintain large volumes of data with a high degree of accuracy.\nExperience generating reports, dashboards, and program performance summaries. \nAbility to maintain confidentiality and handle sensitive information with discretion. \nDemonstrated support for organizational values by exhibiting respect for others, maintaining confidential information, and fostering an appreciation for a multicultural workplace.\nPreferred Qualifications\nExperience working with immigration law programs and/or legal service organizations.\nPHYSICAL DEMANDS\nTo perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered.\nADDITIONAL NOTES\nPlease submit a resume with a cover letter describing your interest and qualifications with your online application.\nReferences will be required at time of the final interview.\nNo telephone calls please. Position will remain open until filled.\nWork Location: In-person.\nEQUAL EMPLOYMENT OPPORTUNITY\nU.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.","description_format":"text","description_chars":6566,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-15T21:24:37Z"}],"visa":[],"liveness":{"score":25,"band":"fade","label":"Fading","p_open":1,"p_active":0.685,"p_room":0.36,"age_days":95,"expected_fill_days":62,"reasons":["conf:1","win:tail","crowd:junior"],"computed_at":"2026-11-15T22:35:40Z"},"pay":null,"html_url":"https://alion.io/job/uscri-program-assistant","json_url":"https://alion.io/job/uscri-program-assistant.json","meta":{"generated_at":"2026-11-15T22:35:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18674,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1802877},"rest":"https://alion.io/mcp/rest/get_company?id=1802877"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fuscri-program-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fuscri-program-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fuscri-program-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/uscri-program-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fuscri-program-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4345307}},{"tool":"search_jobs","arguments":{"company":"refugees.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4345307},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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