{"id":2057185,"url":"https://alion.io/job/usequestrian-legal-assistant","title":"Legal Assistant","company":{"id":1047681,"name":"USEquestrian","domain":"usef.org","url":"https://alion.io/company/usequestrian","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lexington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-07T16:35:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-19T10:41:11Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Under general This position supports the Federation’s mission and vision by demonstrating a commitment to exemplary customer service, as well as a collaborative spirit, equality, fairness, respect, and accountability. supervision of Senior Counsel, this position provides administrative and support for Senior Counsel and backup support for the General Counsel and Executive Offices. Additionally, this position provides a broad range of administrative duties and support functions in the Legal Department. The environment is fast-paced and requires work with highly confidential and sensitive information.\nDuties and Responsibilities:\nRule Change Coordinator\nRule Change Management\nDevelop and maintain a comprehensive understanding of the organization's existing rules and regulation framework.\nManage the rulebook and ensure approved rule changes are timely incorporated in the rulebook and published to the membership \nServe as the main point of contact through the rule change process\nTrain staff and stakeholders on how to submit rule change proposals\nCollaborate with various departments to identify areas where the rule change process can be more efficient and user-friendly. \nAssist with reviewing proposed changes to existing rules, ensuring they align with organizational objectives and regulatory requirements.\nAssist with the development of a more efficient process for the submission, evaluation, and approval of rule change proposals, resulting in better quality rule drafting. \nCommunication and Training\nEffectively communicate proposed rule changes to all stakeholders, including senior management, department heads, and employees, in coordination with the communications department.\nConduct training sessions and workshops to educate employees about new rules and their implications.\nCreate and distribute clear, concise documentation outlining new rules and any relevant procedures or guidelines.\nCompliance and Monitoring\nEnsure that all rule changes are consistent with existing rules in terms of nomenclature and formatting and ensure they are error free. \nConduct regular audits and assessments to evaluate the effectiveness of rule changes and identify areas for improvement.\nLegal Assistance & General Administrative Support\nTransactional Work\nMatter Management\nManage and track legal requests, with the ability to produce data analytics. \nAssist Senior Counsel with timely completion of commercial agreements.\nDocument Preparation & Retention\nDraft, proofread, and format legal documents, such as letters of agreement.\nEnsure accurate filing and retention of legal documents\nAssist Senior Counsel with gathering documents in response to subpoenas.\nAssist Senior Counsel with gathering of documents and preparing papers for disciplinary proceedings.\nGeneral Administrative Support\nMaintain office supplies, handle phone calls, mail, emails, and correspondence on behalf of legal staff.\nAssist legal staff with tracking and meeting deadlines.\nManage the filing and retrieval of documents in both physical and electronic formats. \nProvide administrative support to General Counsel, Senior Counsel, and other legal staff. Provide back-up support for executive staff.\nOther duties as assigned\n\nRequired, Knowledge, Skills & Abilities:\nStrong understanding of organizational policies, procedures, and regulatory frameworks.\nExcellent communication and interpersonal skills, with the ability to effectively convey complex information to diverse audiences.\nStrong analytical and problem-solving skills, with a keen attention to detail.\nAbility to work independently and as part of a team, managing multiple projects and deadlines concurrently.\nProficiency in using office software, such as Microsoft Office Suite, and compliance management tools.\nAbility to exercise good judgment and use discretion to maintain confidentiality and handle sensitive information.\n\nEducation and Experience:\nAssociate’s or higher degree in paralegal or related field preferred.\nProven experience in rule change management, regulatory compliance, or a similar role.\nPhysical Requirements:\nProlonged periods sitting at a desk and working on a computer.\nMust be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything above 25 pounds requires a two-person lift)\nUS Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.\nDisclaimer : This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. 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