{"id":1248122,"url":"https://alion.io/job/utila-office-manager","title":"Office Manager","company":{"id":42,"name":"Utila","domain":"utila.io","url":"https://alion.io/company/utila","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Comeet","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tel Aviv, Israel"],"countries":["IL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":67000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":4693},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-23T07:58:37Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-17T00:10:51Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"Description\nAt Utila, you’ll help build the modern, enterprise-grade platform that powers digital asset operations for more than 300 global institutions. Our technology secures $15B+ in monthly transaction volume and has protected over $100B to date, and we’re growing fast, backed by $50M in funding and a rapidly expanding customer base.\nWe work on mission-critical systems that demand innovation, precision, and deep technical expertise. If you’re excited by complex challenges, want to work with exceptionally strong teammates, and are looking to make a real impact on the future of financial technology, you’ll feel right at home here.\nJoin us, and help build something big.\nRole Overview\nWe’re looking for a highly organized, hands-on, and proactive Office Manager to take full ownership of our day-to-day office operations and help create a smooth, efficient, and enjoyable workplace experience.\nAs our Office Manager, you’ll be the go-to person for everything related to the office, from managing vendors and service providers, maintaining our workspace, and keeping the kitchen stocked, to coordinating company-wide travel and managing our travel & expense platform, Mesh.\nThis is a hands-on role that requires strong organizational skills, attention to detail, and the ability to manage multiple priorities and stakeholders independently.\nResponsibilities\nOffice Operations & Administration\nOwn the day-to-day operations of our Tel Aviv office, ensuring everything runs smoothly and efficiently.\nOwn relationships with vendors, suppliers, and service providers, managing ongoing services and ensuring a high standard of service.\nCoordinate office maintenance, facilities, and operational needs from start to finish.\nOwn office inventory, supplies, and purchasing, ensuring the office is fully equipped and well maintained.\nManage office-related expenses, invoices, and ongoing administrative processes.\nServe as the go-to person for day-to-day administrative and operational needs, working closely with HR, Finance, Legal, and other teams when needed.\nIdentify operational issues proactively and find practical solutions quickly.\nTravel & Expenses\nTake full ownership of employee travel management, including flights, accommodation, transportation, and other business travel arrangements.\nCoordinate travel for employees across different locations and time zones.\nOwn and manage Mesh, our travel and expense management platform, including employee expenses, reimbursements, invoices, and ongoing administration.\nSupport employees with travel and expense-related questions and ensure processes are handled efficiently and accurately.\nRequirements\n1-2 years of experience in office management, administration, operations, or a similar role.\nExperience working with vendors, suppliers, and service providers.\nAbility to work under pressure in a fast-paced environment.\nStrong organizational skills and exceptional attention to detail.\nHands-on approach with a strong sense of ownership and accountability.\nExcellent communication and interpersonal skills.\nExperience managing business travel and employee travel arrangements- advantage\nExperience with travel & expense management platforms; experience with Mesh is a strong advantage- advantage\nComfortable managing invoices, expenses, purchasing, and administrative processes.\nAbility to work independently, prioritize effectively, and handle multiple tasks in a fast-paced startup environment.\nFluent English - written and spoken.","description_format":"text","description_chars":3489,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Blockchain Infrastructure","Crypto Wallets"],"lifecycle":[{"event":"open","at":"2026-09-25T18:08:51Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.696,"p_room":0.75,"age_days":22,"expected_fill_days":29,"reasons":["conf:3","win:late","comp:junior"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/utila-office-manager","json_url":"https://alion.io/job/utila-office-manager.json","meta":{"generated_at":"2026-10-17T01:03:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1471,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":42},"rest":"https://alion.io/mcp/rest/get_company?id=42"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Futila-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Futila-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Futila-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/utila-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Futila-office-manager"}]}