{"id":3969073,"url":"https://alion.io/job/va-desk-accounting-bookkeeping-virtual-assistant","title":"Accounting & Bookkeeping Virtual Assistant","company":{"id":4416821,"name":"VA Desk","domain":"myvadesk.com","url":"https://alion.io/company/myvadesk","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Philippines"],"countries":["PH"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":60000,"max":null,"currency":"PHP","period":"month","gross":null,"usd_annual":11496},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-09-02T12:19:36Z","employer_posted_date":"2026-09-02","last_verified_at":"2026-11-15T02:01:44Z","board_verified":true,"closed_at":null,"days_open":73,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":73},"description":"Client Industry: Waste Management / Disposal Services\nEmployment Type: Full-Time\nWork Setup: Remote\nClient Location: USA\nSalary: Php60,000/monthly\n\nJob Description\nRole Summary\nWe are seeking a highly detail-oriented and organized Accounting & Bookkeeping Virtual Assistant to support the financial administration and bookkeeping operations of a growing disposal services company.\nThe role will primarily involve working in QuickBooks Online and the company's proprietary iCans platform to ensure financial transactions, expenses, receipts, and disposal records are complete, accurate, and properly documented.\nThe ideal candidate is comfortable working with financial records, reconciling transactions, identifying discrepancies, and following up on missing documentation.\nAccuracy and consistency are critical, as the role directly supports month-end financial reporting and preparation for the company's CPA.\n\nProject summary\nWe will recruit and place a full-time Accounting & Bookkeeping Virtual Assistant to support Precision Disposal's financial administration and bookkeeping processes. Working primarily in QuickBooks Online and the company's proprietary iCans platform, the VA will ensure every financial transaction is accurately documented, reconciled, and supported by the required receipts and disposal records.\nAccounting & Bookkeeping Support\nAudit QuickBooks transactions to ensure every expense is supported by receipts\nReview and reconcile credit card transactions, debits, and expenses\nVerify proper expense categorization using established Chart of Accounts\nMaintain accurate financial documentation for month-end reporting\nAssist with bookkeeping preparation for the company's CPA\nReceipt & Financial Documentation Management\nVerify disposal tickets and supporting documentation within iCans\nMonitor missing receipts and supporting financial records\nFollow up with drivers to obtain outstanding receipts in a timely manner\nMaintain organized digital records for audits and financial reconciliation\nHelp ensure monthly financial records are complete before closing periods\niCans & Operational Support\nUtilize iCans to verify disposal records and operational documentation\nCross-reference operational data with QuickBooks records\nValidate that every disposal has the required supporting documentation\nMaintain accurate operational and financial records across both systems\nCommunication & Follow-Up\nCommunicate directly with drivers regarding missing receipts and documentation\nSend proactive reminders through email, phone, or text as appropriate\nEscalate unresolved financial discrepancies when required\nShift from large monthly reconciliation lists to real-time issue resolution\nProcess Improvement & Administration\nFollow established bookkeeping procedures and internal SOPs\nAssist with documenting and improving accounting workflows\nSupport continuous process improvements using AI and automation where appropriate\nTake ownership of assigned financial administration tasks while maintaining confidentiality and data accuracy\nKey Responsibilities\nAccounting & Bookkeeping Support\nReview and audit QuickBooks Online transactions for accuracy and completeness.\nVerify that expenses are supported by the appropriate receipts and documentation.\nReview and reconcile credit card transactions, debits, and other expenses.\nVerify that transactions are categorized correctly according to the established Chart of Accounts.\nIdentify discrepancies, missing information, and unusual transactions for follow-up.\nMaintain organized financial records to support month-end reporting.\nAssist with bookkeeping preparation and documentation required by the company's CPA.\nSupport recurring bookkeeping and financial administration tasks.\nReceipt & Financial Documentation Management\nReview receipts and supporting documentation associated with financial transactions.\nVerify disposal tickets and related documentation within iCans.\nMonitor transactions for missing receipts or supporting records.\nFollow up with drivers and relevant team members to obtain outstanding documentation.\nMaintain organized digital records for reconciliation and audit purposes.\nEnsure financial records are complete and properly supported before month-end closing.\niCans & Operational Data Support\nUse iCans to review disposal records and supporting operational documentation.\nCross-reference operational information between iCans and QuickBooks Online.\nVerify that disposal activity has the required supporting documentation.\nIdentify inconsistencies between operational and financial records.\nMaintain accurate information across both systems.\nEscalate discrepancies that cannot be resolved through established procedures.\nCommunication & Follow-Up\nCommunicate directly with drivers regarding missing receipts and documentation.\nSend timely reminders through email, phone, text, or other approved communication channels.\nTrack outstanding documentation and follow-ups.\nMaintain clear records of requests and their resolution.\nProactively address missing information rather than allowing issues to accumulate until month-end.\nEscalate unresolved or material financial discrepancies to the appropriate team member.\nProcess Improvement & Administration\nFollow established bookkeeping procedures, checklists, and SOPs.\nAssist with documenting recurring accounting and financial administration workflows.\nIdentify opportunities to improve the accuracy and efficiency of bookkeeping processes.\nSupport the use of AI and automation where appropriate to streamline repetitive administrative work.\nHelp transition financial documentation processes toward more real-time issue identification and resolution.\nTake ownership of assigned financial administration tasks and ensure they are completed accurately and on time.\nCoreRequirements\nPrevious experience in bookkeeping, accounting administration, finance administration, or a similar role.\nStrong written and spoken English communication skills.\nExcellent attention to detail and accuracy.\nComfortable working with financial records and transactional data.\nStrong organizational and recordkeeping skills.\nAbility to identify discrepancies and follow issues through to resolution.\nComfortable performing repetitive financial review and reconciliation tasks.\nAbility to communicate professionally with internal team members and drivers.\nStrong ability to follow established processes and SOPs.\nAbility to maintain confidentiality when handling financial information.\nReliable internet connection and suitable remote work setup.\nTechnical Skills\nRequired\nQuickBooks Online\nMicrosoft Excel or Google Sheets\nDigital receipt and document management\nSpreadsheet-based reconciliation\nCloud-based file management\nEmail and communication platforms\nStrong Advantage\nChart of Accounts and expense categorization\nBank and credit card reconciliation\nMonth-end bookkeeping processes\nCPA or accountant support\nAccounts payable processes\nReceipt management systems\nFleet, logistics, waste management, or field-service software\nAI productivity tools such as ChatGPT\nWorkflow automation platforms\nNice-to-Have\nWork Ethic & Behavioral Expectations\nPrevious experience supporting a Canadian or North American business.\nExperience working with QuickBooks Online on a regular basis.\nExperience preparing records for an external accountant or CPA.\nExperience with reconciliation and month-end close support.\nExperience working with field-service, transportation, logistics, or disposal businesses.\nExperience managing receipts and supporting documentation from field-based employees.\nFamiliarity with financial audit preparation.\nExperience improving bookkeeping workflows or implementing automation.\nBasic understanding of Canadian bookkeeping practices.\nExtremely detail-oriented and careful with financial information.\nReliable and consistent in completing recurring tasks.\nOrganized and methodical when reviewing large volumes of transactions.\nProactive about identifying missing information rather than waiting for issues to be discovered later.\nComfortable following established processes and checklists.\nPersistent and professional when following up on outstanding documentation.\nComfortable communicating directly with drivers and other internal team members.\nAble to distinguish between routine discrepancies that can be resolved independently and issues that require escalation.\nTrustworthy and discreet when handling confidential financial information.\nComfortable with repetitive work while maintaining a consistently high level of accuracy.\nInterested in improving processes rather than simply completing individual tasks.\nAccountable for ensuring assigned records and documentation are complete.\nSuccess Metrics\nFirst 30 Days\nBecome familiar with QuickBooks Online, iCans, the Chart of Accounts, and established bookkeeping procedures.\nAccurately review and categorize assigned financial transactions.\nLearn the process for verifying receipts and disposal documentation.\nEstablish an effective process for identifying and following up on missing documentation.\nDemonstrate consistent accuracy and attention to detail.\nWithin 90 Days\nIndependently manage routine transaction reviews and reconciliation activities.\nConsistently cross-reference QuickBooks and iCans records.\nProactively identify and resolve missing receipts and supporting documentation.\nMaintain organized and complete financial records for month-end reporting.\nReduce the volume of unresolved documentation issues carried into month-end.\nSupport the preparation of accurate bookkeeping records for the company's CPA.\nOngoing Success\nMaintain accurate, complete, and well-supported financial records.\nEnsure transactions are properly documented and categorized.\nIdentify and resolve documentation issues as close to real time as possible.\nMinimize recurring discrepancies and missing receipts.\nKeep QuickBooks and iCans records aligned and properly supported.\nProvide reliable bookkeeping support that reduces the administrative burden on internal management and the company's CPA.","description_format":"text","description_chars":10065,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services"],"lifecycle":[{"event":"open","at":"2026-11-09T15:23:11Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long 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