{"id":2343419,"url":"https://alion.io/job/va4u-sales-admin-support-x-assistant-to-property-manager","title":"Sales Admin Support x Assistant to Property Manager","company":{"id":4418502,"name":"VA4U","domain":"va4u.com.au","url":"https://alion.io/company/va4u","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":28000,"period":"year","method":"role_country_seniority_unknown","sample_n":50},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Canva","optional":false},{"name":"Dropbox","optional":false},{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Monday.com","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"Trello","optional":false},{"name":"Xero","optional":false}],"status":"closed","first_seen_at":"2026-07-05T23:39:08Z","employer_posted_date":"2026-07-05","last_verified_at":"2026-10-27T18:34:27Z","board_verified":false,"closed_at":"2026-10-27T18:34:27Z","days_open":113,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":113},"description":"Sales Admin Support & Assistant to Property Manager - Virtual Assistant (Australian Real Estate)\nWe are seeking a highly organized and proactive Sales Admin & Property Management Virtual Assistant to support our fast-growing Australian real estate agency. If you have previous experience working with Australian real estate businesses, excel at multitasking, and are confident handling both sales administration and property management tasks independently, we want to hear from you.\nExperience with Eagle is essential. You must be comfortable making and receiving professional inbound and outbound calls to clients, tenants, landlords, and contractors.\nKey Responsibilities\nProperty Management Support\nManage and update property records in Eagle\n\nCoordinate routine, entry, and exit inspections\n\nSchedule and liaise maintenance jobs with trades and contractors\n\nFollow up on outstanding maintenance requests\n\nCommunicate with tenants, landlords, and contractors via phone and email\n\nAssist with lease renewals and tenancy documentation\n\nProcess maintenance invoices and ensure accurate record updates\n\nMonitor property compliance and support key management\n\nPrepare property management documentation and correspondence\n\nMaintain accurate notes and records in the CRM\n\nManage shared inboxes and calendars\n\nSupport the Property Manager with daily administrative tasks\n\nSales Administration Support\nPrepare listing documentation and sales contracts\n\nUpload and maintain property listings\n\nPrepare appraisal and listing presentation documents\n\nCoordinate photography, floor plans, and marketing materials\n\nSchedule appraisals, inspections, and settlement appointments\n\nManage buyer and vendor databases\n\nFollow up with buyer enquiries and leads\n\nProfessionally answer and direct phone calls\n\nConduct outbound follow-up calls to clients and prospects\n\nPrepare letters, forms, and sales documentation\n\nUpdate CRM records and ensure accurate client information\n\nSupport agents with day-to-day administrative duties\n\nRequired Skills & Experience\nPrevious experience supporting an Australian Property Management or Real Estate Agency\n\nStrong knowledge of Australian real estate processes\n\nHands-on experience using Eagle (required)\n\nExcellent spoken and written English\n\nComfortable making and receiving phone calls professionally\n\nStrong customer service and communication skills\n\nExceptional attention to detail\n\nAble to multitask and prioritize effectively\n\nHighly organized, self-motivated, and proactive\n\nAbility to work independently and meet deadlines\n\nSoftware & Tools\nRequired:\nEagle(Essential)\n\nMicrosoft Office (Word, Excel, Outlook)\n\nGoogle Workspace (Gmail, Docs, Sheets, Calendar)\n\nZoom & Microsoft Teams\n\nAustralian Real Estate Platform Experience (highly regarded):\nPropertyMe, Property Tree, Console Cloud, Console Gateway, Inspection Express, Inspection Manager, Ailo, Realworks, Agentbox CRM, Rex CRM, VaultRE, LockedOn, Campaigntrack, ActivePipe, Agentpoint, Reapit, MRI Software\n\nSales Administration Tools:\nAgentbox CRM, Rex CRM, VaultRE, Realworks, DocuSign, Dropbox Sign (HelloSign), Campaigntrack, ActivePipe, Canva, Dropbox, OneDrive, Google Drive, Trello/Asana/Monday.com, Xero (basic invoice processing a plus)\n\nOther Skills:\nCRM management and database maintenance\n\nDigital document preparation and contract administration\n\nEmail and calendar management\n\nLead management and follow-up\n\nData entry with high accuracy\n\nPhone handling and customer service\n\nReport preparation and document formatting\n\nHome Office Requirements\nReliable high-speed internet connection\n\nQuiet and professional home office environment\n\nLaptop or desktop with dual monitors preferred\n\nNoise-cancelling headset\n\nBackup internet connection (advantageous)\n\nIf you’re ready to contribute to a dynamic real estate team and thrive in a remote work environment, apply today!","description_format":"text","description_chars":3862,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Property 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