{"id":3549892,"url":"https://alion.io/job/vagaro-payroll-accountant-temp","title":"Payroll Accountant (Temp)","company":{"id":58872,"name":"Vagaro","domain":"vagaro.com","url":"https://alion.io/company/vagaro","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pleasanton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50,"max":55,"currency":"USD","period":"hour","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T18:50:50Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T15:39:38Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Why Vagaro? At Vagaro, we believe in fostering a collaborative and inclusive work environment where every team member can thrive. Our culture is built on innovation, continuous learning, and a passion for making a positive impact. We support our employees' growth and vision for themselves, offering opportunities for professional development and career advancement. Join us and be part of a team that values creativity, teamwork, and a commitment to excellence. Plus, we know how to have fun while getting the job done!\nWhat you'll be doing: The temporary Payroll Accountant will be responsible for managing the accurate and timely processing of payroll, administering payroll side of employee benefits programs, and ensuring compliance with relevant regulations. This person has in-depth experience collaborating with cross-functional teams, such as Finance, HR, and Legal, and have a strong knowledge of payroll processing, tax regulations, reporting requirements, and employee benefits program administration.\n*This role is based onsite in Pleasanton, CA Monday through Friday*\nCompensation\nBase Wage: $50 - $55 / hour\nTemporary Employment Details\n3-month duration with possibility for extension.\nYour Impact:\nPayroll Operations\nProcess multi-state/multi-country payroll on a regular schedule, ensuring accuracy and timeliness of all payroll transactions.\nMaintain payroll records, including employee information, time and attendance data, and tax withholding details.\nCalculate and process adjustments (including manual checks), deductions, bonuses, and other earnings accurately based on approved documentation.\nReview payroll reports for accuracy and resolve discrepancies promptly.\nHandle payroll-related inquiries from employees while maintaining confidentiality.\nCoordinate with HR, Legal, and Finance departments to ensure proper onboarding and offboarding (final paychecks according to state labor laws) of employees in payroll and HRIS systems.\nStay current with payroll laws, regulations, and best practices to ensure compliance.\nReconcile payroll following every payroll processing cycle and/or end of month final check processing to all payroll accounts.\nAssist in year-end payroll processes, including generating W-2s, reconciling payroll data, and preparing necessary reports.\nCreate annual employee pay increase and bonus spreadsheet as per requirements of executive leadership. Distribute timely and ensure processing of bonus, commission and increases are done timely.\nVerify on a regular basis (ie: 3 times per week) if direct deposits have been returned to ensure system is processing employee checks, and resolving within the system.\nApprove expense reimbursements on timely basis and according to company policy. Communicate any policy violations with employee’s manager and finance leadership.\nAdministration Benefits\nReconcile benefits accounts and invoicing, ensuring accuracy and completeness by the 3rd week of each month.\nReconcile 401k deferrals and employer match every payroll processing cycle, ensuring accuracy and completeness\nEnsure employee benefit funding and garnishments are completed on timely basis\nSupport annual benefits open enrollment by verifying deductions are accurate and set up appropriately for proper payroll deductions.\nPayroll Accounting\nPrepare and post payroll-related journal entries to the general ledger.\nReconcile payroll accounts, including wages, taxes, benefits, and deductions, ensuring accuracy and completeness.\nAssist with month-end and year-end close processes related to payroll and benefits.\nGenerate and review payroll-related financial reports for internal and external stakeholders.\nCreate account reconciliation files and reconcile accounts, benefit invoices, and taxes in excel.\nCompleting monthly flux analysis by the 154th business day of each month.\nAssociation between NetSuite accounts and payroll accounts are accurate.\nExpertise in excel for excel functions, data organization, pivot tables, VLOOKUPs/XLOOKUPs, and automation techniques.\nStrong accounting principles between GL accounts and debits and credits on accounts.\nSupport audits by providing payroll and benefits documentation as needed.\nWork on Worker’s Compensation audits, ensuring all necessary documentation is provided in a timely manner and discrepancies are resolved\nWork on annual 401k audits, liaising with auditors to ensure all documentation is accurate and submitted on time\nCompliance & Reporting\nPrepare and distribute required payroll reports, tax forms (e.g., W-2, 1095-C), and other related documents.\nSupport annual P11D filings and ensure adherence to HMRC regulations\nSet up new states for payroll as required by business needs.\nEnsure payroll taxes are paid timely.\nEnsure compliance with federal, state, and local tax regulations.\nMaintain data security and confidentiality of employee records, adhering to privacy regulations and internal policies.\nWhat You Bring:\nBachelor’s degree in human resources, accounting, finance, or a related field.\n5+ years of experience as a Payroll and Benefits Specialist or a similar role, preferably in a medium to large organization.\nProficiency using MS Office products at an intermediate level to effectively manage, analyze, and report on a wide variety of data.\nExpertise in excel for excel functions, data organization, pivot tables, VLOOKUPs/XLOOKUPs, and automation techniques.\nExperience with NetSuite Accounting Software preferred.\nStrong general ledger experience with 2 years practical hands-on responsibility for accounting and reporting systems.\nIn-depth knowledge of multi-state payroll processing and regulations, multi-state tax regulations, and reporting requirements.\nFamiliarity with payroll software systems and timekeeping systems.\nStrong analytical skills and attention to detail to ensure accurate calculations and data integrity.\nExcellent understanding of employee benefits programs and administration.\nAbility to handle confidential information with integrity and maintain high standards of data privacy.\nExcellent communication and interpersonal skills to interact effectively with employees, benefits providers, and internal stakeholders.\nStrong problem-solving skills and the ability to handle and resolve payroll-related issues efficiently.\nCertified Payroll Professional (CPP) or other relevant certifications are a plus.\nWorkday payroll experience is a plus\nGL accounting experience is preferred but not required\nEqual Opportunity Employer:\nVagaro is proud to be an Equal Employment Opportunity and affirmative action employer. We foster an inclusive environment where individuals are evaluated without discrimination based on gender, race, ethnicity, age, disability, religion, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.\nPrivacy Policy:\nYour privacy matters! At Vagaro, we are committed to protecting your personal information. Before proceeding with your application, please review our Employee and Applicant Privacy Notice here. By submitting your application, you acknowledge that you have read and understood our Privacy Notice, which outlines how we collect, use, disclose, and protect your information during the recruitment and employment process.\nVagaro is an E-Verify employer. Learn more at www.e-verify.gov\nLearn More About Vagaro:\nVisit us at vagaro.com/pro and vagaro.com to learn more.","description_format":"text","description_chars":7392,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Continuous learning","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Practice Management Software","Scheduling & Booking Software"],"lifecycle":[{"event":"open","at":"2026-10-30T22:16:26Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 4 · green card filings: 1","filings_12m":4,"filings_prev_12m":2,"green_card_filings_12m":1,"median_offered_wage_usd":140500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":18,"reasons":["conf:2","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":false},"html_url":"https://alion.io/job/vagaro-payroll-accountant-temp","json_url":"https://alion.io/job/vagaro-payroll-accountant-temp.json","meta":{"generated_at":"2026-11-01T18:14:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27984,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58872},"rest":"https://alion.io/mcp/rest/get_company?id=58872"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvagaro-payroll-accountant-temp"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvagaro-payroll-accountant-temp"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvagaro-payroll-accountant-temp"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vagaro-payroll-accountant-temp\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvagaro-payroll-accountant-temp"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3549892}},{"tool":"search_jobs","arguments":{"company":"vagaro.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3549892},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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