Office Manager

About Valkyrie

Valkyrie is an applied AI and sciences company that builds industry-defining solutions across AI, machine learning, knowledge engineering, and emerging deep tech. Our interdisciplinary teams work end-to-end - from data and modeling through deployment and scale - solving complex, high-impact problems for clients across commercial and government sectors. Our work spans organizations including SiriusXM, Activision, Chubb Insurance, and the U.S. Department of Defense. Founded in 2017 and headquartered in Austin, TX, Valkyrie operates at the intersection of deep technical rigor, operational excellence, and real-world impact - with a mission of purposeful science for human advancement.

Office ManagerJob Description

Location: Austin, TX

Expected Travel: 0-20%

Office Manager Overview

The Office Manager is a new role that combines executive assistance with office management. You will keep our CEO, COO, and CSO organized and focused, with the CEO as your primary partner, and you will keep the office itself running smoothly for everyone else. Calendar management and travel booking are the heart of the job. Around that core, you will coordinate meetings, plan company events, and own the practical side of IT, such as laptops and account access. Over time the role will grow to take on operations work like commercial insurance renewals. This is a good fit for someone who likes variety, anticipates what people need before they ask, and takes pride in being the person a team can rely on.

Office Manager Key Responsibilities

Office Operations

• Serve as the main point of contact for building management, vendors, and service providers
• Keep the office stocked, organized, and running smoothly day to day
• Order supplies and equipment, and track office-related spending
• Take on operations projects as the role grows, such as coordinating business insurance renewals

Executive Support

• Manage complex, frequently changing calendars for the executive team, with the CEO's calendar as your first priority
• Book and manage domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
• Protect executives' time by prioritizing requests, resolving scheduling conflicts, and flagging what needs attention
• Prepare and submit expense reports for the executives you support
• Handle confidential information with discretion and sound judgment

Meetings and Events

• Coordinate internal and external meetings, including scheduling, rooms, video links, agendas, and catering
• Plan and run company events from start to finish, including team off-sites and the annual holiday party
• Manage event budgets, venues, vendors, and day-of logistics
• Welcome visitors and make sure guests have what they need

IT administration

• Maintain the company laptop and equipment inventory
• Prepare and distribute laptops to new hires, and collect equipment when people leave
• Manage account access, including setting up new accounts and removing access at off-boarding
• Partner with HR so onboarding and off-boarding run smoothly on day one and last day

Office Manager Qualifications

• 5+ years experience in office administration, office management or similar relevant experience
• Experience supporting senior executives
• Proven skill managing busy calendars and arranging complex travel
• Exceptional organization and follow-through, with the ability to juggle several priorities without dropping details
• Clear, warm, professional communication, both written and in person
• Discretion and good judgment with confidential information
• Comfort with technology, including Google Workspace or Microsoft 365, video conferencing tools, and basic laptop setup and troubleshooting
• A proactive, resourceful approach: you spot problems early and solve them without being asked
• Flexibility to wear many hats in a small, fast-moving company

Preferred Qualifications

• Experience in a startup, science, or technology company
• Experience planning off-sites or company events for 40 or more people
• Familiarity with Rippling or a similar platform for device and access management
• Exposure to vendor contracts, business insurance, or facilities management

Perks:

• Open and unlimited PTO & Sick time
• Tremendous growth potential
• Medical, dental, vision, & HSA options
• 401K
• Flexible hours, work from home as needed
• Company phone plan
• Parking Included
• Onsite gym & showers
• Stocked kitchen with healthy snacks, drinks, coffee, etc
• Team events including happy hours, catered lunches, and other fun outings
• Innovative, collaborative, and fun work environment that fosters a positive and supportive culture for growth

Full-time Employment: Ability to work as a full-time employee