{"id":2656927,"url":"https://alion.io/job/valkyrie-office-manager","title":"Office Manager","company":{"id":39156,"name":"Valkyrie","domain":"valkyrie.science","url":"https://alion.io/company/valkyrie","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":60000,"max_usd":120000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Machine Learning","optional":false}],"status":"live","first_seen_at":"2026-10-15T22:12:40Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T16:01:31Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Valkyrie\nValkyrie is an applied AI and sciences company that builds industry-defining solutions across AI, machine learning, knowledge engineering, and emerging deep tech. Our interdisciplinary teams work end-to-end - from data and modeling through deployment and scale - solving complex, high-impact problems for clients across commercial and government sectors. Our work spans organizations including SiriusXM, Activision, Chubb Insurance, and the U.S. Department of Defense. Founded in 2017 and headquartered in Austin, TX, Valkyrie operates at the intersection of deep technical rigor, operational excellence, and real-world impact - with a mission of purposeful science for human advancement.\nOffice ManagerJob Description\nLocation: Austin, TX\nExpected Travel: 0-20%\nOffice Manager Overview\nThe Office Manager is a new role that combines executive assistance with office management. You will keep our CEO, COO, and CSO organized and focused, with the CEO as your primary partner, and you will keep the office itself running smoothly for everyone else. Calendar management and travel booking are the heart of the job. Around that core, you will coordinate meetings, plan company events, and own the practical side of IT, such as laptops and account access. Over time the role will grow to take on operations work like commercial insurance renewals. This is a good fit for someone who likes variety, anticipates what people need before they ask, and takes pride in being the person a team can rely on.\nOffice Manager Key Responsibilities\nOffice Operations\nServe as the main point of contact for building management, vendors, and service providers\nKeep the office stocked, organized, and running smoothly day to day\nOrder supplies and equipment, and track office-related spending\nTake on operations projects as the role grows, such as coordinating business insurance renewals\nExecutive Support\nManage complex, frequently changing calendars for the executive team, with the CEO's calendar as your first priority\nBook and manage domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries\nProtect executives' time by prioritizing requests, resolving scheduling conflicts, and flagging what needs attention\nPrepare and submit expense reports for the executives you support\nHandle confidential information with discretion and sound judgment\nMeetings and Events\nCoordinate internal and external meetings, including scheduling, rooms, video links, agendas, and catering\nPlan and run company events from start to finish, including team off-sites and the annual holiday party\nManage event budgets, venues, vendors, and day-of logistics\nWelcome visitors and make sure guests have what they need\nIT administration\nMaintain the company laptop and equipment inventory\nPrepare and distribute laptops to new hires, and collect equipment when people leave\nManage account access, including setting up new accounts and removing access at off-boarding\nPartner with HR so onboarding and off-boarding run smoothly on day one and last day\nOffice Manager Qualifications\n5+ years experience in office administration, office management or similar relevant experience\nExperience supporting senior executives\nProven skill managing busy calendars and arranging complex travel\nExceptional organization and follow-through, with the ability to juggle several priorities without dropping details\nClear, warm, professional communication, both written and in person\nDiscretion and good judgment with confidential information\nComfort with technology, including Google Workspace or Microsoft 365, video conferencing tools, and basic laptop setup and troubleshooting\nA proactive, resourceful approach: you spot problems early and solve them without being asked\nFlexibility to wear many hats in a small, fast-moving company\nPreferred Qualifications\nExperience in a startup, science, or technology company\nExperience planning off-sites or company events for 40 or more people\nFamiliarity with Rippling or a similar platform for device and access management\nExposure to vendor contracts, business insurance, or facilities management\nPerks:\nOpen and unlimited PTO & Sick time\nTremendous growth potential\nMedical, dental, vision, & HSA options\n401K\nFlexible hours, work from home as needed\nCompany phone plan\nParking Included\nOnsite gym & showers\nStocked kitchen with healthy snacks, drinks, coffee, etc\nTeam events including happy hours, catered lunches, and other fun outings\nInnovative, collaborative, and fun work environment that fosters a positive and supportive culture for growth\nFull-time Employment: Ability to work as a full-time employee","description_format":"text","description_chars":4667,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Unlimited PTO"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T23:14:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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