{"id":3040016,"url":"https://alion.io/job/vanderbilt-university-administrative-coordinator","title":"Administrative Coordinator","company":{"id":18119,"name":"Vanderbilt University","domain":"vanderbilt.edu","url":"https://alion.io/company/vanderbilt-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":88,"open_postings":9,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T17:21:55Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-25T11:06:09Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Position Summary:\nThe Administrative Coordinator provides administrative and operational support to faculty and research area leadership within the College of Connected Computing (CCC). This role serves as a primary point of coordination for day-to-day administrative activities, helping faculty navigate university processes and ensuring the smooth execution of research area operations.\nWorking closely with faculty, staff, and administrative partners across the College, the Administrative Coordinator supports meeting and event logistics, travel coordination, visitor support, communications, procurement, and other administrative activities. This position plays an important role in creating an organized and responsive support environment that enables faculty to focus on teaching, research, and service.\nAbout the Work Unit:\nThe College of Connected Computing is Vanderbilt’s first new college in 40 years and is in the early stages of building its academic and administrative structure. The College advances interdisciplinary research and expands computing education through a “computing for all” approach.\nCCC’s undergraduate programs provide pathways for students across the university to engage with computing-related coursework through both majors and minors. The Office of Student Services supports these programs by ensuring efficient coordination, clear communication, and a consistent student experience.\nKey Functions and Expected Performance:\nFaculty and Administrative Support\nProvide administrative support to faculty and research area leadership\nCoordinate meetings, schedules, and logistics for research area activities\nAssist faculty in navigating administrative processes and connecting with appropriate college resources\nSupport onboarding activities for new faculty, postdoctoral fellows, visiting scholars, and affiliated researchers\nTravel, Events, and Visitor Coordination\nCoordinate travel arrangements, itineraries, and reimbursements for faculty, visitors, and guest speakers\nAssist with planning and execution of seminars, workshops, meetings, and research-related events\nCoordinate visitor logistics, including scheduling, accommodations, and meeting support\nPrepare materials and provide logistical support for meetings and events\nOperational and Financial Coordination\nAssist with procurement requests, expense documentation, and other administrative transactions\nMaintain records and documentation related to research area activities\nCoordinate operational requests and follow up on action items\nSupport implementation of university and college policies and procedures\nCommunications and Information Management\nAssist with website updates, newsletters, announcements, and distribution lists\nCoordinate communication of research area events and activities\nMaintain shared files, calendars, and administrative resources\nCollaboration and Customer Service\nServe as a responsive resource for faculty, students, postdoctoral fellows, and visitors\nCoordinate with administrative offices across the College and university\nSupport special projects and additional duties as assigned\nSupervisory Relationships:\nThis position does not have direct supervisory responsibility but may provide guidance to student workers or temporary staff supporting research area activities. This position reports administratively and functionally to the Director of Administrative Operations and Faculty Support and works closely with research area leadership, faculty, and college administrative partners.\nEducation and Certifications\nBachelor’s degree from an accredited institution or an equivalent combination of education and relevant experience\n4 years of experience in academic administration, student services, or a related field\nStrong organizational and operational skills\nAbility to manage multiple tasks and priorities in a fast-paced environment\nExcellent written and verbal communication skills\nStrong interpersonal skills and ability to work effectively with students, faculty, and staff\nProficiency in Microsoft Office and experience working with databases or administrative systems\nAbility to work independently and exercise sound judgment\nExperience and Skills:\nExperience in higher education or undergraduate program administration\nExperience coordinating events, communications, or faculty-facing initiatives\nFamiliarity with university administrative systems and processes\nExperience supporting interdisciplinary programs, centers, institutes, or research initiatives\nExperience working in a fast-paced or start-up academic environment","description_format":"text","description_chars":4565,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-21T22:26:57Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 99 · green card filings: 14","filings_12m":99,"filings_prev_12m":76,"green_card_filings_12m":14,"median_offered_wage_usd":75022,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":12,"reasons":["conf:8","velocity","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/vanderbilt-university-administrative-coordinator","json_url":"https://alion.io/job/vanderbilt-university-administrative-coordinator.json","meta":{"generated_at":"2026-10-25T13:20:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18932,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":18119},"rest":"https://alion.io/mcp/rest/get_company?id=18119"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvanderbilt-university-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvanderbilt-university-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvanderbilt-university-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vanderbilt-university-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvanderbilt-university-administrative-coordinator"}]}