{"id":2951048,"url":"https://alion.io/job/vanderbilt-university-events-coordinator-2","title":"Events Coordinator","company":{"id":18119,"name":"Vanderbilt University","domain":"vanderbilt.edu","url":"https://alion.io/company/vanderbilt-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":91,"open_postings":9,"ghost_share":0,"stale_share":0.556,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":85000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":true},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-20T18:23:49Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-22T02:49:00Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Description\nThe Events Coordinator is part of the College of Connected Computing (CCC) at Vanderbilt University and is a key individual contributor responsible for organizing and executing on campus and off campus events for the school. The Events Coordinator is a critical partner to constituents across the CCC, including but not limited to multiple student recruiting and admissions teams, career management center, office of the dean, student affairs, and those leading annual programs..\nThe Events Coordinator is responsible for major on-and-off campus events, and is responsible for all operational activities before, during, and after events. This includes prioritization of time and resources as a resolution to potentially competing events. The Events Coordinator conducts administrative duties and has primary responsibility for event setup, onsite support, and break down after an event. In addition, the Events Coordinator oversees and maintains the calendar of events, negotiates vendor contracts, initiates payments, tracks expenses against budgets, facilitates feedback sessions with clients, and submits expense reports for approval of charges.\nAbout the Work Unit\nThe College of Connected Computing is Vanderbilt’s first new college in 40 years and is in the early stages of building its administrative and academic structure. This interdisciplinary college is designed to advance breakthrough discoveries and expand computing education through a “computing for all” approach. The College is expected to grow rapidly over the next three years, requiring agile, strategic, and collaborative leadership.\nDuties and Responsibilities\nWorks closely with internal and external event planning committees and client groups to set overall strategy, define event goals, outline objectives, discuss opportunities for innovation, and document specific implementation plans.\nLeverages knowledge of industry best practices and knowledge gained through interactions with individual client groups in order to develop a comprehensive event strategy.\nDefines and measures key success metrics for events and communicates the results as part of an overall post-event analysis.\nPresents post-event analysis, including a budget recap during client feedback sessions, and then incorporates feedback into future plans.\nNegotiates agreements and solidifies contracts with outside providers and subcontractors to ensure lowest cost and highest quality of service.\nUses software systems to create event request forms, to create post-event feedback surveys, and to design event orders and diagrams.\nOversees calendar of events, recognizes potential conflicts, and communicates a prioritization of time and resources as a resolution to competing events.\nEnsures compliance with legal, health and safety, and university-specific standards.\nServes as subject matter expert within the CCC Community and communicates and coordinates with other departments to maximize effectiveness of college facilities and event goals.\nSupervisory Relationships\nThis position has supervisory responsibility for several student workers; this position reports administratively and functionally to the Operating Lead.\nQualifications\nBachelor’s degree with knowledge of marketing, operations and/or budget management is required\nMeetings or event planning certification is a plus\nMinimum three years Event Management experience required; hospitality, restaurant or business school industry experience is a plus\nAbility to work nights and weekends, stand for prolonged periods, and withstand physical exertion in lifting and moving moderately heavy objects up to 40 pounds is required\nExcellent attention to detail\nExcellent written and oral communication skills\nIntermediate Microsoft Office and Canva skills\nExcellent project management skills\nExperience using CRM systems, especially Prismm","description_format":"text","description_chars":3861,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-20T20:01:01Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 99 · green card filings: 14","filings_12m":99,"filings_prev_12m":76,"green_card_filings_12m":14,"median_offered_wage_usd":75022,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":11,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/vanderbilt-university-events-coordinator-2","json_url":"https://alion.io/job/vanderbilt-university-events-coordinator-2.json","meta":{"generated_at":"2026-10-22T06:12:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":973,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":18119},"rest":"https://alion.io/mcp/rest/get_company?id=18119"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvanderbilt-university-events-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvanderbilt-university-events-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvanderbilt-university-events-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vanderbilt-university-events-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvanderbilt-university-events-coordinator-2"}]}