{"id":1420811,"url":"https://alion.io/job/vanderbilt-university-events-coordinator","title":"Events Coordinator","company":{"id":18119,"name":"Vanderbilt University","domain":"vanderbilt.edu","url":"https://alion.io/company/vanderbilt-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":87,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":62000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-28T18:35:27Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-16T01:27:55Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Position Summary:\nThe Events Coordinator, as part of the University Ceremonies and Events team within the Office of the Chancellor, administers event planning and execution processes to support a wide range of academic, cultural, and community events across the university. Analyzes moderately complex event requirements and applies industry best practices to design engaging and compliant experiences. Communicates with stakeholders and completes detailed logistical arrangements to ensure events deliver measurable impact and align with institutional standards. This is a full-time, on-campus, benefits-eligible position that requires a proactive professional who can work both independently and collaboratively in a fast-paced environment.\nAbout the Work Unit:\nThe Office of the Chancellor at Vanderbilt University is committed to upholding the university's vision by excelling in management, strategic initiatives, and operational success. The University Ceremonies and Events team, which is part of the Office of the Chancellor, leads and executes key Vanderbilt ceremonies and events such as Founders Walk, Family Weekend, Reunion, Commencement, and other mission-critical programming. The UCE team also provides event expertise to partner offices across campus. This dynamic team is \"proud but never satisfied,\" continually building on success to deliver higher impact events.\nKey Functions and Expected Performance:\nAdministers the overall event coordination of assigned small to medium sized events by leading planning activities and ensuring that all event initiatives align with the university’s strategic objectives.\nCoordinates event management aspects including registration, invitations, attendance estimation, VIP stewardship, site walkthroughs, catering, rentals, transportation and all ancillary services to ensure seamless event operations.\nExecute hands-on event support including setup/breakdown, guest service, waste management, and other operational needs to ensure seamless event experiences.\nManage event documentation, including run-of-show documents, layouts, production schedules, budgets and post-event reports to ensure accountability and facilitate ongoing process improvement.\nEvaluates event performance by measuring outcomes against established benchmarks and identifying opportunities to improve future events.\nProvides input on strategic event enhancements by consulting with team members and event stakeholders to recommend innovative approaches.\nServe as point of contact for stakeholders, vendors, and participants for assigned events.\nSupport larger institutional events as part of the broader events team; Support other team members on larger-scale events by managing assigned tasks and supporting set-up or other duties as assigned.\nBuild and maintain strong relationships with campus partners, vendors, and key stakeholders.\nSupervisory Relationships:\nThis position does not have supervisory responsibility; this position reports administratively and functionally to the Associate Director of University Ceremonies and Events.\nEducation and Certifications:\nA bachelor’s degree from an accredited institution of higher education, or an equivalent combination of education, relevant military experience, and relevant skills, is required.\nExperience and Skills:\nAt least 2-4 years of relevant experience in event coordination and support, is required.\nExperience in event coordination or support within a non-profit or higher education organization is preferred.\nProficiency in Microsoft Office, especially Outlook, is required.\nProven experience in calendar and schedule management is required.\nAbility to collaboratively work in a team is required.\nStrong understanding of space and logistics.\nAbility to adhere to confidentiality and business ethics\nDemonstrates outstanding judgment and discretion.\nDemonstrates flexibility and creative thinking in the execution of work, including the ability to prioritize tasks as situations change and new information arises.\nAbility to handle multiple tasks simultaneously and prioritize effectively.\nStrong organizational skills and attention to detail.\nAbility to communicate effectively with internal and external stakeholders, including but not limited to leadership, faculty, students, staff, alumni, suppliers, and agencies.\nExcellent communication and interpersonal skills.","description_format":"text","description_chars":4362,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-28T22:19:21Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 99 · green card filings: 14","filings_12m":99,"filings_prev_12m":76,"green_card_filings_12m":14,"median_offered_wage_usd":75022,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":33,"band":"fade","label":"Fading","p_open":1,"p_active":0.609,"p_room":0.55,"age_days":16,"expected_fill_days":11,"reasons":["conf:3","velocity","win:tail","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/vanderbilt-university-events-coordinator","json_url":"https://alion.io/job/vanderbilt-university-events-coordinator.json","meta":{"generated_at":"2026-10-16T01:55:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3083,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":18119},"rest":"https://alion.io/mcp/rest/get_company?id=18119"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvanderbilt-university-events-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvanderbilt-university-events-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvanderbilt-university-events-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vanderbilt-university-events-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvanderbilt-university-events-coordinator"}]}