{"id":4309846,"url":"https://alion.io/job/vanderbilt-university-program-assistant-class-and-community-engagement","title":"Program Assistant, Class and Community Engagement","company":{"id":18119,"name":"Vanderbilt University","domain":"vanderbilt.edu","url":"https://alion.io/company/vanderbilt-university","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":87,"open_postings":11,"ghost_share":0,"stale_share":0.727,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Public Policy","role_family":"Public Policy","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T20:04:39Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-11-14T17:29:24Z","board_verified":true,"closed_at":null,"days_open":46,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":46},"description":"The Classes and Communities Program Assistant will support the Reunion and Affinity Networks teams (Classes and Communities) in DAR through program logistics, volunteer support, day-to-day operations and execution, and supporting alumni communications.\nThe Classes and Communities Team - comprised of Reunion and Affinity Networks - partners with volunteers to strengthen lifelong connections among alumni and with Vanderbilt. We recruit, build and activate volunteer networks, partner across Vanderbilt to execute an elevated alumni experience, create meaningful traditions and experiences, and drive a spirit of Vanderbilt for Life. Through a year-long undergrad Reunion planning process, our nearly 400 volunteers inspire thousands of classmates to come back and give back to Vanderbilt, driving a deeper, lifelong connection. The team also serves four alumni affinity networks through volunteer stewardship, communications and events: AVBA - Association of Vanderbilt Black Alumni, AAVA - APIDA Association of Vanderbilt Alumni, LAVA - LGBTQIA+ Association of Vanderbilt Alumni, and VAHLA - Vanderbilt Association of Hispanic and Latinx Alumni.\nThe Classes and Communities team is a highly collaborative team, comprised of a Senior Director, two Directors, four Associate Directors and an Assistant Director and Program Assistant.\nAbout the Work Unit:\nThe Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.\nKey Functions and Expected Performance:\nProgramming\n\nExecute standard event preparation and setup including logistics, vendor management, communications, and registration tasks for virtual or in person events such as Reunion, Homecoming, and Affinity Network programs using approved timelines, templates, and procedures.\n\nDay-of contact for events including materials packing and final logistics to ensure events are executed with excellence.\n\nAttends alumni events as needed.\n\nVolunteer & Relationship Management\n\nVolunteer management support such as maintaining active rosters, facilitating committee updates, preparing materials, executing mailings, partnering on volunteer recruitment, tracking updates for volunteer recruitment and giving campaigns, and attending board meetings and volunteer meetings virtually and in-person as appropriate.\n\nVolunteer management support for volunteers such as maintaining current copy templates for volunteer outreach and updating outreach calendar.\n\nSteward volunteers through coordination of gifting and mailings, sending thank you notes, managing gift inventory.\n\nCommunications & Outreach\n\nCollaborate with team Directors, MarComm and DARComm to produce routine communications and digital updates using approved messages, templates, audiences, and workflows, including newsletters, peer-to-peer copy, webpages, email lists, and registration content.\n\nProvide frontline service for the full team by monitoring shared inboxes and phone coverage, answering routine questions, verifying standard requests, maintaining event-weekend messaging, and routing complex issues to the appropriate owner.\n\nProvide practical coordination and documentation that helps team leaders and colleagues stay organized, including scheduling meetings, preparing agendas and notes, documenting decisions and assignments, organizing onboarding materials, and maintaining shared files.\n\nReporting and Data\n\nEnter and maintain accurate volunteer, attendance, cost, outreach, and program data; apply documented Salesforce coding; run and format standard reports; and flag discrepancies for review.\n\nBudget, Purchasing & Operations: Process routine purchasing, expense, merchandise, printing, inventory, and vendor-administration tasks; prepare PO and MOR documentation; route approvals; and maintain accurate records and trackers.\n\nAssist and track peer-to-peer outreach campaigns in Salesforce\n\nHandle sensitive donor and student information in the strictest confidence, according to departmental and institutional policies\n\nSupervisory Relationships:\nThis position reports administratively to the Senior Director of Class and Community Engagement.\nWork Environment:\nThis position will be located in the Nashville, TN area. It will be hybrid with an expectation of being in the office about one day per week or more depending on business needs.\nEducation and Certifications:\nA high school diploma or GED is required. A bachelor’s degree is preferred.\n\nDriving is considered an essential job function for this role. Must have and maintain a valid driver's license and a satisfactory driving record. Vanderbilt University engages a third party to provide up-to-date notifications regarding negative changes to motor vehicle records.\n\nExperience and Skills:\nOne year of experience in programming, higher education, volunteer management, event management, marketing or communications, or project management is preferred.\n\nStrong organization, task tracking, time management, accuracy, documentation, and reliable follow-through.\n\nAbility to manage recurring tasks and multiple deadlines, recognize exceptions, protect confidential donor and alumni information, and escalate questions appropriately.\n\nClear written, phone, and interpersonal communication with a service-oriented approach.\n\nProficiency with Microsoft Word, Excel, PowerPoint, Outlook, Canva, and shared-file systems; ability to learn Salesforce, registration platforms, email systems, and web platforms and follow documented procedures.","description_format":"text","description_chars":5804,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-11-14T11:23:13Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 99 · green card filings: 14","filings_12m":99,"filings_prev_12m":76,"green_card_filings_12m":14,"median_offered_wage_usd":75022,"route":null,"cap_exempt":true,"checked_at":"2026-11-14T07:33:33+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.488,"p_room":0.28,"age_days":46,"expected_fill_days":15,"reasons":["conf:9","win:tail","crowd:junior"],"computed_at":"2026-11-15T02:33:58Z"},"pay":null,"html_url":"https://alion.io/job/vanderbilt-university-program-assistant-class-and-community-engagement","json_url":"https://alion.io/job/vanderbilt-university-program-assistant-class-and-community-engagement.json","meta":{"generated_at":"2026-11-15T02:33:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4834,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":18119},"rest":"https://alion.io/mcp/rest/get_company?id=18119"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvanderbilt-university-program-assistant-class-and-community-engagement"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvanderbilt-university-program-assistant-class-and-community-engagement"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvanderbilt-university-program-assistant-class-and-community-engagement"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vanderbilt-university-program-assistant-class-and-community-engagement\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvanderbilt-university-program-assistant-class-and-community-engagement"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4309846}},{"tool":"search_jobs","arguments":{"company":"vanderbilt.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4309846},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}