{"id":2054723,"url":"https://alion.io/job/vanderbilt-university-program-coordinator","title":"Program Coordinator","company":{"id":18119,"name":"Vanderbilt University","domain":"vanderbilt.edu","url":"https://alion.io/company/vanderbilt-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":87,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":10,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":61000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3167},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-07T20:34:01Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T04:15:18Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Position Summary:\nThe Associate Program Coordinator is part of the MD Core Curriculum team within the Office of Undergraduate Medical Education in the Vanderbilt University School of Medicine (VUSM). The Associate Program Coordinator is responsible for partnering with assigned faculty on administrative and operational tasks involved in course delivery, including course creation in the online learning management system, classroom preparation, triaging systems issues, and tracking student progress for the Integrated Science Courses (ISCs), which are offered in years 3 and 4 of the medical degree program. Reporting directly to the Senior Program Manager, the Associate Program Coordinator will regularly collaborate with other course support staff, instructional designers, VU and VUMC faculty, and campus offices.\nAbout the Work Unit:\nThe Office of Health Sciences Education (OHSE) administers degree programs for the Vanderbilt University School of Medicine. The dedicated staff in OHSE work to provide a range of support, including academic program administration, educational design and informatics, financial and administrative oversight, and student services. Our mission is to educate diverse, socially and culturally accountable future health-related professional leaders. Our students gain the knowledge, skills, and attitudes they will need to practice safe, effective, ethical, evidence-based, and patient/client-centered health care.\nThe Office of Undergraduate Medical Education (OUME) is the unit within OHSE that specifically supports the MD program.\nKey Functions and Expected Performance:\nExecutes course creation, set-up, and delivery of ISC courses within VSTAR, the online learning management system.\n\nIdentifies, researches, and selects facilities necessary for course and program activities, such as class sessions and meetings, through the EMS online classroom management system.\nProvides logistical support for a variety of teaching sessions, including end-of-course exams, administrative planning sessions, course director meetings, course director workshops and retreats, and faculty development sessions.\n\nOversees revisions to ISC course director and student handbooks and other resource materials as needed.\nSchedules and assists with the annual course evaluation process for ISCs, ensuring timely feedback is provided to course directors and that annual quality improvement occurs.\n\nAssists with the creating and updating of documentation for phase-specific student policies and procedures as needed.\n\nHelps to onboard new Immersion Phase faculty, introducing phase policies, procedures, and expectations.\n\nMaps learning objectives in VSTAR to assist with tracking topical threads throughout the curriculum.\nSuggests improvements to course and program development, collaborating with appropriate OHSE teams such as Education Design and Informatics (EDI) and Office of Enrollment Services as needed. \nEmpowered to make on-site decisions to resolve issues brought forth by faculty and student stakeholder, suppliers, and vendors.\nServes as a point-of-contact for special projects related to the MD program as needed. \nPrepares ad hoc reports upon request.\nSupports logistics for other course and program activities as needed. \nCreates and maintains appropriate documentation of program activities to track outcomes and ensure compliance with Vanderbilt’s internal policies and procedures as well as local, regional, and national accreditation requirements.\nActively monitors a shared email inbox, providing timely and professional response or direction.\nOther duties as assigned.\n\nEducation and Certifications:\nA high school diploma is necessary.\nA Bachelor’s degree from an accredited institution of higher education, or equivalent combination of education and experience is preferred.\n\nExperience and Skills:\nAt least one year of work experience, preferably in an academic or healthcare-related setting, is preferred.\n\nExperience in program administration and coordination is preferred.\n\nExperience with a learning management system or other cloud-based or application system (e.g. databases, scheduling platforms) is preferred.\n\nDemonstrated organizational skills (planning, tracking, and/or experience 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