{"id":3647334,"url":"https://alion.io/job/vanderlande-administrative-assistant","title":"Administrative Assistant","company":{"id":54548,"name":"Vanderlande","domain":"vanderlande.com","url":"https://alion.io/company/vanderlande","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":44,"ghost_share":0.023,"stale_share":0.318,"repost_share":0.091,"time_to_fill_p50_days":31,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Marietta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-02T23:17:09Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-06T04:10:02Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Title\nAdministrative AssistantJob Description\nService Support Assistant I\nAbout Vanderlande\nVanderlande is a global leader in future-proof logistics process automation at airports and in the parcel market. We also provide process automation solutions for warehouses. Our people work together to create innovative solutions that help our customers improve their operational performance.\nAbout the Role\nAs a Service Support Assistant I, you will provide administrative support to the Sales and Sales Engineering teams, including the Director of Sales, Director of Sales Engineering, and other assigned employees.\nIn this role, you will support the day-to-day organization and communication needs of the department, including calendar and meeting coordination, travel arrangements, correspondence, proposal support, market research, and general administrative activities. Success in this position requires strong organization, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.\nThis is a full-time position based in Marietta (Atlanta), Georgia.\nKey Responsibilities\nProvide administrative support to Sales and Sales Engineering leadership, including calendar management, meeting coordination, correspondence, and general office support.\nCoordinate meetings, prepare agendas and materials, reserve meeting facilities, and record and transcribe meeting minutes as needed.\nArrange business travel, reservations, and related expense reports.\nSupport sales-related activities, including proposal support, market research, interview coordination, and meeting requests.\nGreet visitors and professionally manage telephone calls, conference calls, email, mail, and other incoming and outgoing correspondence.\nMaintain organized records and appropriately handle confidential work-related information and materials.\nEstablish and maintain effective working relationships with managers, customers, colleagues, and other internal and external stakeholders.\nPerform other related duties and responsibilities as assigned by management.\nRequirements\nHigh school diploma or GED required; Associate degree or equivalent education preferred.\nMinimum of 2 years of administrative experience.\nProficiency in Microsoft Office and general computer applications.\nStrong written and verbal communication skills, including professional telephone etiquette.\nExcellent organizational, customer service, and interpersonal skills.\nStrong attention to detail with the ability to effectively manage multiple priorities.\nSelf-motivated and proactive, with sound decision-making skills.\nAbility to maintain confidentiality of work-related information and materials.\nAbility to work effectively in a fast-paced, operationally intensive environment.\nAbility to work effectively with others using professionalism, tact, sensitivity, and appropriate assertiveness.\nPreferred Qualifications\nAssociate degree or equivalent education.\nPrevious experience supporting a sales organization or sales leadership team.\nExposure to baggage handling systems, industrial automation, or related operational environments.\nAdvanced Microsoft Office skills, particularly PowerPoint.\nKnowledge of standard office practices and administrative procedures.\nDemonstrated interest in improving administrative processes and ways of working.\nFlexibility to work overtime when business needs require it.\nWork Environment & Physical Demands\nWhile performing the essential functions of this position, the employee is regularly required to sit, use hands to handle or feel, and communicate verbally. The employee may frequently reach with hands and arms and occasionally stand, walk, stoop, kneel, crouch, or crawl.\nThe employee must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision requirements include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.\nOther Duties\nThis job description is not intended to provide a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change based on business needs.\nEEO Statement\nVanderlande is an Equal Opportunity Employer. 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