{"id":1396329,"url":"https://alion.io/job/vanderlande-office-manager","title":"Office Manager","company":{"id":54548,"name":"Vanderlande","domain":"vanderlande.com","url":"https://alion.io/company/vanderlande","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":91,"open_postings":20,"ghost_share":0,"stale_share":0.35,"repost_share":0.05,"time_to_fill_p50_days":31,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":51000,"period":"year","method":null,"sample_n":6191},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-28T13:36:06Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-09-30T16:43:21Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Title\nOffice ManagerJob Description\nJob Description\nOffice Manager\nThe Office Manager provides comprehensive administrative, organizational, and communication support to managers and teams, ensuring daily business operations are executed accurately, efficiently, and professionally.\nThe role acts as an organizational anchor point, enabling managers and teams to focus on their core responsibilities by ensuring that information, planning, documentation, and communication are effectively coordinated and consistently managed. The Office Manager safeguards continuity, reliability, confidentiality, and structure within administrative and coordination processes while contributing to a professional image of the organization.\nKey Responsibilities\n1. Administrative & Documentation Support\nPrepare, process, and archive correspondence, reports, and official documentation.\nMaintain accurate records, databases, and filing systems.\nDraft standard letters, reports, presentations, and internal communications.\nEnsure compliance with company administrative procedures, standards, and documentation requirements.\nSafeguard confidentiality and integrity of sensitive information.\n2. Agenda, Meeting & Planning Support\nManage calendars, appointments, and meeting schedules.\nCoordinate meeting logistics, facilities, and participant arrangements.\nPrepare agendas, presentations, minutes, and supporting documentation.\nMonitor follow-up actions and track completion of decisions and commitments.\nSupport planning activities and scheduling priorities.\n3. Communication & Coordination\nServe as the first point of contact for internal and external stakeholders.\nReceive, filter, prioritize, and distribute communications appropriately.\nCoordinate information flow between departments, management, and external parties.\nHandle inquiries and requests professionally and efficiently.\nMaintain positive working relationships with stakeholders across the organization.\n4. Organizational Support\nCoordinate business travel arrangements and event logistics.\nSupport team planning and operational activities.\nAssist with onboarding and practical arrangements for new employees.\nFacilitate smooth day-to-day office operations.\nProvide organizational support to senior management team\n5. Continuous Improvement\nIdentify inefficiencies in administrative and organizational processes.\nPropose improvements to workflows, systems, and administrative tools.\nContribute to process standardization and simplification initiatives.\nSupport the implementation of improved administrative practices and procedures.\nDrive sustainable improvements in organizational effectiveness.\nQualifications & Experience\nEducation\nBachelor’s degree in business administration, Office Administration, Management, or a related field, or an equivalent combination of education and relevant experience\nExperience\nSeveral years of experience in secretarial, executive support, office administration, or management support roles.\nExperience supporting management teams and senior leaders in a professional business environment.\nExperience managing multiple priorities simultaneously while maintaining high standards of quality and confidentiality.\nKnowledge\nAdministrative governance and office management practices.\nBusiness communication and correspondence standards.\nRecords management and document control principles.\nMeeting coordination and event planning.\nOrganizational processes and managerial support methodologies.\nKey Competencies\nOrganizational Effectiveness\nExcellent planning, prioritization, and coordination skills.\nAbility to manage multiple activities concurrently.\nStrong attention to detail and accuracy.\nProactive Support\nAnticipates needs and potential issues before they arise.\nIndependently organizes and coordinates work activities.\nTakes initiative and works with minimal supervision.\nCommunication\nStrong written and verbal communication skills.\nProfessional stakeholder engagement.\nAbility to communicate effectively across all organizational levels.\nConfidentiality & Professionalism\nExercises discretion and confidentiality at all times.\nDemonstrates reliability, integrity, and sound judgment.\nRepresents the organization professionally in all interactions.\nContinuous Improvement\nSeeks opportunities to improve administrative processes.\nContributes to efficient ways of working.\nSupports implementation of best practices and standardization efforts.\nKey Stakeholder Relationships\nInternal\nManagement Teams\nSenior Managers\nFunctional Departments\nGovernance and Support Functions\nEmployees across the organization\nExternal\nClients\nSuppliers\nService Providers\nBusiness Partners\nVisitors and Other External Stakeholders","description_format":"text","description_chars":4698,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Warehousing","Logistics & Warehouse Robotics"],"lifecycle":[{"event":"open","at":"2026-09-28T13:36:06Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":31,"reasons":["conf:13","velocity","win:early","comp:brand"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/vanderlande-office-manager","json_url":"https://alion.io/job/vanderlande-office-manager.json","meta":{"generated_at":"2026-10-01T09:59:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":961,"day_limit":5000,"remaining_today":4039,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}