{"id":3842874,"url":"https://alion.io/job/vantora-recruiting-coordinator-contract","title":"Recruiting Coordinator (Contract)","company":{"id":3862745,"name":"Vantora","domain":"vantora.us","url":"https://alion.io/company/vantora-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Gem","truth_index":{"grade":"A","score":93,"open_postings":11,"ghost_share":0,"stale_share":0.091,"repost_share":0,"time_to_fill_p50_days":143,"computed_at":"2026-11-08T05:47:12Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-11-05T22:08:45Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-08T20:18:27Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"We’re a lab that builds AI-native startups alongside some of the world’s largest enterprises. We’re looking for a sharp, highly organized Recruiting Coordinator, on a contract basis, to keep our recruiting engine running across several portfolio companies at once. You’ll support a small, fast-moving recruiting team hiring founding engineers, product leaders, data scientists, and executives. Most of these hires are the first person in the door at their company.\nThis role suits someone who loves the logistics behind a great hire, can handle a high volume of moving parts without dropping anything, and wants to work in an environment where AI tools are part of how the work gets done every day.\nNote: This is a contract role.\nIn This Role, You Will:\nOwn interview scheduling end to end across multiple companies, hiring managers, and time zones, including panels, onsites, and executive conversations.\nBe the main point of contact for candidates on logistics, giving them a fast, warm, and professional experience from first interview to offer.\nKeep the ATS accurate and up to date: move candidates through stages, track feedback, and chase down overdue scorecards.\nPrepare interview packets, agendas, and debrief materials for hiring teams.\nCoordinate offer logistics, background checks, and pre-start handoffs.\nPull pipeline reports and activity data for recruiters and leadership.\nFind ways to automate and streamline coordination work, and improve our processes as we scale.\nWhat You Bring:\n2+ years of recruiting coordination experience, ideally at a startup, venture studio, RPO, or agency supporting multiple clients or business units.\nExperience with a modern ATS such as Gem, Greenhouse, Ashby, or Lever, plus Google Workspace.\nComfort using AI tools to work faster, or a real interest in learning them.\nStrong attention to detail and the ability to manage many priorities without letting anything slip.\nClear, responsive communication with candidates and senior stakeholders, including CEOs and CTOs.\nOwnership mentality: you notice what’s falling through the cracks and fix it before anyone asks.\nDiscretion with confidential candidate and company 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