{"id":4144626,"url":"https://alion.io/job/variosystems-office-administrator-mfd","title":"Office Administrator (m/f/d)","company":{"id":685209,"name":"Variosystems","domain":"variosystems.com","url":"https://alion.io/company/variosystems","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-22T08:32:31Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-11-12T06:35:24Z","board_verified":true,"closed_at":null,"days_open":51,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":51},"description":"Variosystems develops and manufactures electronic solutions for industries where reliability is critical - including Medtech & Life Science, Industrial & Automation, Aerospace & Defence and Smart Infrastructure & Environment. As a long-term strategic partner to innovators and market leaders, we offer services along the entire value chain, from concept and engineering to validated assemblies and global production. Across our global network, more than 2,800 people work together to transform ideas into reliable electronic systems.\n Office Administration\nManage daily office administration activities and act as the primary liaison with the co-working office provider.\nCoordinate office facilities, vendors, utilities, access management, and workplace requirements.\nManage calendars, meeting schedules, and administrative coordination for stakeholders.\nOrganize corporate gifts and festive gift arrangements in line with company guidelines.\nSupport onboarding activities for visitors and employees using office facilities.\nAdministrative & HR Coordination\nCoordinate overseas travel arrangements in collaboration with CO APAC team.\nManage travel claims, invoices, and related documentation.\nSupport HR administration processes while ensuring compliance with company policies.\nAssist in ESG-related data collection and reporting requirements.\nBusiness Support & Coordination\nSupport quarterly business reporting and management updates.\nCoordinate data collection for Quarterly Business Reviews (QBRs).\nProvide administrative support for ongoing business initiatives and special projects.\n Bachelor's Degree in Business Administration or a related discipline.\n3-4 years of experience in office administration, executive support, or administrative coordination.\nExperience in manufacturing, EMS, industrial, or B2B environments preferred.\nExperience working in co-working office environments is an advantage.\nExcellent verbal and written communication skills in English.\nKey Skills & Competencies\nStrong office administration and coordination skills.\nExcellent organizational and multitasking abilities.\nStrong documentation and follow-up skills.\nProficiency in Microsoft Office applications.\nStrong communication and interpersonal skills.\nAbility to work independently and manage priorities effectively.\nExperience working with regional and global stakeholders is an advantage.\n Flat hierarchies, direct communication, and a backbone of integrity, courage, responsibility.\nA fast-moving environment where momentum is not lost in approval loops.\nCollaborate with colleagues and customers across countries, industries, and perspectives.\nA workplace shaped by technology, curiosity, and continuous improvement.\nChallenges with scale, depth, and enough complexity to keep you learning.","description_format":"text","description_chars":2781,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Electronics Manufacturing","Contract 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