{"id":3954726,"url":"https://alion.io/job/vastauto-sales-administration-manager","title":"Sales Administration Manager","company":{"id":2687457,"name":"Vastauto","domain":"vastauto.com","url":"https://alion.io/company/vastauto-2","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Sales","role_family":"Sales","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Salesforce","optional":false}],"status":"live","first_seen_at":"2026-09-20T04:00:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T07:01:50Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"The Sales Administration Coordinator is responsible for supporting the retail sales team with professional customer programs, customer agreements, and sales performance reporting. This role works closely with the Marketing, Finance, and Accounting departments to ensure the efficient administration of sales activities and programs.\nKey Responsibilities\nServe as the primary point of contact for professional customer programs, providing support to the sales team and professional repair shops. Coordinate the onboarding of new accounts, process registrations, validate enrollment forms, and provide ongoing customer service.\nAct as the administrative liaison between the Sales Department and other departments, particularly the Sales Support Manager and the Communications Manager.\nManage the administration of volume discount agreements and customer contracts in collaboration with the Accounting Department, including accruals, monitoring, annual rebate payments, and contract renewals.\nDevelop, maintain, and update key performance indicators (KPIs) related to sales activities, major accounts, and Salesforce.\nMaintain and manage customer classifications within the company's internal systems.\nPrepare monthly and quarterly commission reports for Territory Sales Managers (TSMs) and coordinate commission payments with the Payroll Department.\nBuild and maintain customer profiles, including services offered, number of employees, operating systems, and other relevant business information.\nCoordinate internal and external sales and training activities according to the corporate calendar (e.g., supplier clinics, AVAD training sessions, CAR consumer promotions).\nManage the communication and distribution of sales tools and materials.\nAdminister the Salesforce CRM platform, including user training, access management, customer support, and ongoing communication with the system administrator in Springfield.\nManage the Spectrio digital showroom platform, including user training, access management, customer support, and corporate content administration in collaboration with the Marketing Department.\nEnsure the ongoing maintenance of all sales administration activities within the EAGLE system.\nQualifications\nCollege diploma (DEC) in Marketing or an equivalent combination of education and experience.\nMinimum of 3 years of experience in the automotive aftermarket industry.\nValid driver's license.\nBilingual in French and English (spoken and written).\nProficiency in Microsoft Office.\nStrong initiative, enthusiasm, sound judgment, and customer-focused approach.\nDemonstrated leadership skills.\nSelf-motivated, organized, and able to prioritize multiple responsibilities effectively.\nAbility to work under pressure in a fast-paced environment.\nFlexibility to adjust work schedules based on business and customer needs.","description_format":"text","description_chars":2829,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"French","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Automotive Components","Auto Repair & Service","Auto Parts & Accessories 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