{"id":2620928,"url":"https://alion.io/job/vastspace-people-operations-associate","title":"People Operations Associate","company":{"id":185145,"name":"Vastspace","domain":"vastspace.com","url":"https://alion.io/company/vastspace","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"HR","role_family":"HR","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Long Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":92000,"max":131000,"currency":"USD","period":"year","gross":null,"usd_annual":131000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-12T22:32:51Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-16T00:24:36Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced Vast Satellite, a high-power satellite product line leveraging its space station components and the heritage of Haven Demo.\nHeadquartered inLong Beach, California, and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.\nVast is looking for a People Operations Associate, reporting to theSenior Manager, People Operations, to support the development of the systems that will be required for the design and build of human-rated space stations. This role ensures accurate, compliant employee data and documentation throughout the employee lifecycle, with a focus on HRIS data management, separations, and Workers’ Compensation, while supporting international workforce operations, process improvement, and reporting.\nThe ideal candidate is detail-oriented, exercises sound judgment, and thrives in a fast-paced environment. At more senior levels, they operate independently, manage complex issues, identify risks, and drive scalable, compliant People Operations processes.\nThis will be a full-time, exempt position located in ourLong Beach location. \nResponsibilities: \nHRIS Data Integrity & Change Management - 30%\nManage employee data and HRIS changes in Rippling, ensuring accuracy, documentation, and appropriate approvals\nPartner with the HRIS Associate to support workflows, reporting, system testing, and issue resolution\nConduct regular data audits, resolve discrepancies, and partner cross-functionally to maintain accurate and compliant employee records\nSeparations, Termination Documentation & Offboarding - 25%\nManage employee separations and terminations, ensuring timely completion of documentation, system updates, stakeholder coordination, and final pay requirements\nOwn the Separation Agreement process, including preparation, approvals, signature tracking, deadlines, and record-keeping\nPartner with People Business Partners, Legal, and Payroll to ensure separation documentation and off-boarding actions are accurate and compliant\nEscalate complex or high-risk separation matters as appropriate\nWorkers’ Compensation - 25%\nManage Workers’ Compensation claims from injury reporting through return-to-work and claim closure\nFile claims and provide required employee notices and documentation within applicable deadlines\nServe as the primary People Operations contact for employees, managers, insurance carriers, EHS, and other stakeholders throughout the claims process\nCoordinate return-to-work and modified-duty plans and maintain accurate, confidential, and audit-ready records\nMonitor claims, deadlines, and trends and identify potential risks or process improvements\nInternational Hiring & Workforce Support - 10%\nSupport international hiring and workforce administration, including employment documentation, contracts, onboarding, employee changes, and separations\nPartner with internal teams and external vendors to support international workforce requirements and compliance\nMaintain accurate global employee and contractor records in Rippling and flag potential compliance or operational risks\nProcess Improvement - 5%\nIdentify and implement improvements across People Operations processes, including employee changes, offboarding, Workers’ Compensation, international workforce administration, and compliance\nDevelop and maintain SOPs and supporting documentation to improve consistency, scalability, and audit readiness\nReporting & Cross-Functional Partnership - 5%\nPartner with HRIS and cross-functional teams to provide operational metrics, compliance reporting, and audit support\nIdentify trends, gaps, and risks and provide actionable insights to People Operations leadership\nCollaborate with People Business Partners, Payroll, Talent Acquisition, Finance, IT, Legal, EHS, and other teams to resolve operational issues and support People initiatives\nMinimum Qualifications:\nHigh School Diploma\n3+ years of progressive experience in People Operations, HR Operations, HR Administration, or a related function. Candidates considered for the Senior People Operations Associate level should demonstrate deeper functional expertise, experience independently managing complex or sensitive employee matters, and a track record of improving or scaling People Operations processes\nHands-on experience managing employee data and employee actions in an HRIS; Rippling strongly preferred. This role requires an expert HRIS user, not a system administrator\nExperience managing employee separations and termination documentation, including coordinating time-sensitive documentation, offboarding actions, and cross-functional requirements\nExperience managing Workers’ Compensation claims, including intake, carrier coordination, claim administration, and return-to-work processes\nExperience supporting international hiring or workforce administration, including employment documentation and employee changes\nStrong analytical, problem-solving, and project management skills with exceptional attention to detail and accuracy\nHigh level of discretion and ability to handle sensitive and confidential employee information with integrity\nAdvanced proficiency in Google Workspace, particularly Google Sheets, and/or Microsoft Excel for reporting and analysis\nClear communicator who works effectively across People Business Partners, Talent Acquisition, Payroll, Finance, IT, Legal, Environmental Health & Safety, external vendors, managers, and business leaders\nPreferred Qualifications:\nBachelor's degree in Business, Human Resources, or a related field\nExperience preparing or managing Separation Agreements and supporting complex or high-volume employee separations and offboarding\nExperience working with global employment partners, employer-of-record (EOR) providers, or international payroll providers\nExperience supporting multi-location organizations\nFamiliarity with California employment practices and compliance requirements, including California Workers’ Compensation\nWorking knowledge of employment requirements outside the U.S\nA track record of improving People Operations processes at scale, including documentation, data integrity, offboarding, Workers’ Compensation, or compliance processes\nProject management experience\nAdditional Requirements:\nAbility to travel up to 10% of the time\nWillingness to work overtime, or weekends to support critical mission milestones\nAbility to lift up to 25lbs unassisted\nSpecific certifications, as appropriate\nPay Ranges:\nPeople Operations Associate II: $92,000 - $131,000\nSenior People Operations Associate: $103,000 - $147,000\nPay Range: California\n$92,000—$147,000 USD\nWe calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.\nCOMPENSATION AND BENEFITS\n\nBase salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.\n\nU.S. EXPORT CONTROL COMPLIANCE STATUS\n The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.\nEQUAL OPPORTUNITY\nVast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.","description_format":"text","description_chars":9670,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Parental leave","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Space & Aerospace"],"lifecycle":[{"event":"open","at":"2026-10-15T13:23:20Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":29,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-10-16T01:19:33Z"},"pay":{"stated_usd_annual":131000,"is_top_pay":true},"html_url":"https://alion.io/job/vastspace-people-operations-associate","json_url":"https://alion.io/job/vastspace-people-operations-associate.json","meta":{"generated_at":"2026-10-16T01:19:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2088,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":185145},"rest":"https://alion.io/mcp/rest/get_company?id=185145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvastspace-people-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvastspace-people-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvastspace-people-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vastspace-people-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvastspace-people-operations-associate"}]}