{"id":2581003,"url":"https://alion.io/job/vavavirtual-virtual-executive-assistant-vava-virtual-assistants","title":"VIRTUAL EXECUTIVE ASSISTANT - VaVa Virtual Assistants","company":{"id":4419843,"name":"Vavavirtual","domain":"vavavirtual.com","url":"https://alion.io/company/vavavirtual","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":84000,"period":"year","method":"global_role_seniority_cell","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false},{"name":"Zapier","optional":false}],"status":"live","first_seen_at":"2026-10-15T01:56:01Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-31T23:04:26Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"VIRTUAL EXECUTIVE ASSISTANT\nIndependent Contractor | Remote | Minimum 20 Hours/Week\nThis is an independent contractor (1099) position. VaVa contractors are responsible for managing their own taxes, benefits, and business expenses.\nVaVa Virtual Assistants is a remote company based out of Atlanta, Georgia, built on the belief that businesses thrive when they have the right support behind them. We connect clients across industries with skilled virtual professionals who bring genuine expertise to the work. Our team may be distributed, but the culture is deeply connected through daily conversation, project collaboration, and regular all-company virtual gatherings.\nWe are looking for a skilled Executive Assistant who can own the client relationship and deliver back-office support that makes an immediate, tangible difference. In this role, you will serve as the operational backbone for clients who need a reliable, proactive partner to take work off their plate and handle it with precision. Self-motivation and professional discipline are foundational here, because our clients will look to you as a trusted extension of their business.\nBeyond your client work, you will be part of a contractor community that genuinely invests in one another's success. Regular calls with clients and fellow contractors keep you connected to the broader VaVa team, and every interaction is an opportunity to reflect our mission, vision, and values.\nPlease review the requirements and qualifications below carefully, as they reflect what it truly takes to succeed in this role. We appreciate your interest in joining the team.\nEXPECTATIONS\nRepresent VaVa Virtual Assistants in a Positive and Professional Manner\nDemonstrate a strong work ethic and positive attitude in every client interaction\nEnsure all communication reflects VaVa's standards of professionalism and care\nActively contribute to a thriving contractor culture by embracing VaVa's values\nTake Ownership of Client Satisfaction\nManage day-to-day client account activities with reliability and attention to detail\nAnticipate client needs before they are stated, and communicate progress consistently so clients always know where things stand\nHandle challenges independently without allowing quality to slip or client confidence to waver\nMaintain awareness of engagement hours and flag early when adjustments may be needed to sustain the level of service clients expect\nRESPONSIBILITIES\nManage client inboxes by prioritizing and filtering messages, drafting responses, and ensuring nothing falls through the cracks\nCoordinate complex calendars across time zones, including scheduling meetings, sending reminders, and resolving conflicts proactively\nPlan and execute logistics for virtual and in-person meetings, conferences, and events, from agenda preparation to follow-up\nPrepare presentations, reports, and supporting materials that are polished and ready without requiring significant client revision\nConduct research on topics, vendors, tools, or competitors and deliver findings in a clear, usable format\nDraft, proofread, and edit correspondence across email, documents, and other communication channels on behalf of the client\nMaintain and update CRM systems, ensuring contact records, notes, and follow-up tasks reflect current and accurate information\nHandle sensitive and confidential information with discretion at all times, including personal, financial, and business-critical data\nAnticipate client needs based on patterns and context, surfacing tasks or potential issues before they are asked about\nCollaborate with fellow VaVa contractors when projects benefit from shared support or specialized expertise\nManage administrative tasks across tools such as Google Workspace, Microsoft 365, project management platforms, and scheduling software\nCommunicate proactively with the client about task status, deadlines, and any obstacles that could affect delivery\nSupport travel planning and coordination, including itineraries, bookings, and contingency management when plans change\nHandle additional administrative requests as they arise, with flexibility and a solutions-oriented approach\nGENERAL QUALIFICATIONS\nMust reside and be authorized to work in the United States\nAt least 3 years of demonstrated experience in an executive or administrative support role, including direct support to at least one executive\nAt least 1 year of experience working full-time in a virtual or remote capacity\nAvailable at least 20 hours per week to support high-touch (daily), deliverable-focused clients\nTECHNICAL QUALIFICATIONS\nMust Have\nProficiency in Google Workspace and Microsoft Office, with the ability to produce polished documents, spreadsheets, and presentations without client oversight\nConfident daily use of Slack and Zoom, including virtual meeting setup, basic troubleshooting, and professional facilitation support\nWorking experience with at least one CRM tool; familiarity with a native or industry-specific system is acceptable, though broader exposure is preferred\nWorking experience with at least one project management platform such as Trello, Asana, ClickUp, Notion, or Monday.com\nDemonstrated ability to manage high-volume inboxes and complex calendars remotely, across multiple time zones if needed\nExperience coordinating travel arrangements, including itineraries, bookings, and last-minute changes\nGeneral AI literacy and comfort using AI tools to increase productivity, draft content, or streamline routine tasks\nPreferred\nExperience facilitating or supporting virtual webinars, including breakout room management and participant troubleshooting\nFamiliarity with scheduling tools such as Calendly or an equivalent\nExposure to workflow automation tools such as Zapier, even at a basic level\nEDUCATION\nA degree is not required. Demonstrated competency and consistent professional growth will always carry more weight than a credential alone. Candidates without a degree should hold at least one relevant certification, such as an administrative professional certification, Google Workspace certification, or equivalent. A commitment to continued learning is an expectation of this role.","description_format":"text","description_chars":6162,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T01:56:01Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.81,"p_room":0.9,"age_days":16,"expected_fill_days":36,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/vavavirtual-virtual-executive-assistant-vava-virtual-assistants","json_url":"https://alion.io/job/vavavirtual-virtual-executive-assistant-vava-virtual-assistants.json","meta":{"generated_at":"2026-11-01T03:17:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5111,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4419843},"rest":"https://alion.io/mcp/rest/get_company?id=4419843"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvavavirtual-virtual-executive-assistant-vava-virtual-assistants"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvavavirtual-virtual-executive-assistant-vava-virtual-assistants"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvavavirtual-virtual-executive-assistant-vava-virtual-assistants"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vavavirtual-virtual-executive-assistant-vava-virtual-assistants\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvavavirtual-virtual-executive-assistant-vava-virtual-assistants"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2581003}},{"tool":"search_jobs","arguments":{"company":"vavavirtual.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2581003},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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